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Assistant Admin Jobs in Needham, MA (NOW HIRING)

HUNTLEIGH USA CORPORATION

ADMIN ASSISTANT

East Boston, MA · On-site

$19.50 - $26.25/hr

Bilingual Specialist duties and responsibilities When writing a for a Billing Specialist, it is important to specify the main functions of the role. Some of the most important duties and ...

Huntleigh USA Corporation

ADMIN ASSISTANT

East Boston, MA · On-site

$19.50 - $26.25/hr

Bilingual Specialist duties and responsibilities When writing a for a Billing Specialist, it is important to specify the main functions of the role. Some of the most important duties and ...

Blank Industries LLC

Office Admin

Hudson, MA · On-site

$48K - $52K/yr

Communicate product and service information and assist with order entry, account updates, and ... app/office_admin_application.html Benefits: * 401(k) * 401(k) matching * Dental insurance

Connexion

Admin Assistant (Entry Level)

Concord, MA · On-site

$17 - $18/hr

Administrative / Clerical Assistant (Entry-Level) Pay Rate: $17-$18/hr Duration: 6-9 month contract (potential for extension) Schedule: Standard business hours (Monday-Friday) Position Overview: This ...

Connexion

Admin Assistant (Entry Level)

Concord, MA

$17 - $18/hr

Administrative / Clerical Assistant (Entry-Level) Pay Rate: $17-$18/hr Duration: 6-9 month contract (potential for extension) Schedule: Standard business hours (Monday-Friday) Position Overview: This ...

NorthEastern

KRI Security Admin I

Burlington, MA · On-site

$19/hr

All Security Admin 1's will assist with growing our Co-Op program and engage with Northeastern University Faculty to offer services when appropriate. ISSO Track: This position will support classified ...

U.S. Bank

CLO Deal Administrator

Boston, MA · On-site

$78.94/hr

The administrator works with established processes, communicates regularly with internal teams and external clients via email and phone, and helps respond to routine client inquiries. It's a ...

USM

SHAREPOINT ADMIN

Waltham, MA · On-site

... Assist in site migrations and upgrades on premise Assist in data & site migrations to Office 365 using Metalogix Document standards and operating procedures Support custom SharePoint hosted-provider ...

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All JobsAdmin JobsAssistant Admin JobsAssistant Admin Jobs in Needham, MA

Assistant Admin information

See Needham, MA salary details

$12

$22

$34

How much do assistant admin jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for assistant admin in Needham, MA is $22.92, according to ZipRecruiter salary data. Most workers in this role earn between $18.85 and $25.38 per hour, depending on experience, location, and employer.

What is an assistant admin?

Assistant Admins, also known as Administrative Assistants, are professionals who provide administrative support within an organization. Their responsibilities typically include managing schedules, organizing files, handling correspondence, and assisting with office operations to ensure everything runs smoothly. They often serve as a point of contact between management, staff, and external parties. Strong organizational, communication, and time management skills are essential for this role. Assistant Admins play a key part in maintaining efficient office workflows and supporting team productivity.

What are the key skills and qualifications needed to thrive as an assistant admin, and why are they important?

To thrive as an Assistant Admin, you need strong organizational skills, attention to detail, and proficiency in general office tasks, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and document management tools is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in this role. These skills are vital for ensuring smooth office operations, effective support to staff, and efficient workflow management.

What are the most common challenges faced by assistant admins in a busy office setting?

Assistant Admins often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various team members. One common challenge is prioritizing urgent requests while maintaining accuracy and attention to detail. Working with different departments can also require strong communication skills and adaptability. Building effective time management strategies and staying organized are key to thriving in this dynamic environment.

What is the difference between Assistant Admin vs Office Coordinator?

AspectAssistant AdminOffice Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsHigh school diploma; organizational or administrative certifications beneficial
Work EnvironmentOffice settings, supporting administrative tasksOffice environments, managing daily operations and coordination
Employer & Industry UsageCommon in various industries for administrative supportOften found in corporate, healthcare, and educational sectors for office management
Comparison FocusSupports administrative functions, often reporting to managersCoordinates office activities, ensuring smooth daily operations

The Assistant Admin primarily provides administrative support and handles routine tasks, while the Office Coordinator manages daily office operations and ensures effective workflow. Both roles are essential for office efficiency but differ in scope and responsibilities.

What are the top 3 skills of an assistant admin?

The top skills for an assistant admin include strong organizational and multitasking abilities, effective communication skills, and proficiency with office software such as Microsoft Office or Google Workspace. These skills enable efficient management of administrative tasks, coordination, and support within an office environment.

What exactly does an administrative assistant do?

An administrative assistant provides support to an organization by handling tasks such as managing schedules, answering phones, preparing documents, and organizing files. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth office operations.

What jobs do admin assistants do?

Admin assistants perform clerical tasks such as managing schedules, answering phones, organizing files, preparing documents, and supporting office operations. They often use office software like Microsoft Office and may handle tasks related to customer service, data entry, and coordinating meetings.

What are the most commonly searched types of Admin jobs in Needham, MA?

The most popular types of Admin jobs in Needham, MA are:

What cities near Needham, MA are hiring for Assistant Admin jobs?

Cities near Needham, MA with the most Assistant Admin job openings:

Assistant Admin jobs near you
Infographic showing various Assistant Admin job openings in Needham, MA as of August 2026, with employment types broken down into 2% As Needed, 79% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $47,680 per year, or $22.9 per hour.

ADMIN ASSISTANT

HUNTLEIGH USA CORPORATION

East Boston, MA • On-site

$19.50 - $26.25/hr

Full-time

Re-posted 3 days ago

Job description

Bilingual Specialist duties and responsibilities

When writing a job description for a Billing Specialist, it is important to specify the main functions of the role. Some of the most important duties and responsibilities required to excel as a Billing Specialist include:

  • Ensuring any billing process inquires are handled quickly and efficiently
  • Preparing invoices and forwarding to the appropriate contact or department as required
  • Monitoring and reviewing outstanding bills and following up with the appropriate internal or external teams to ensure payment is made
  • Preparing various reports and spreadsheets related to billing and receivables
  • Working with the finance department to ensure that contract specifications are up-to-date and procedures are followed
  • Completing any online status reports

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