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Assistant Admin Jobs in Needham, MA (NOW HIRING)

Prime Outlets

Assistant, Administrative-I

Peabody, MA

$17.29 - $34.62/hr

... by the Office Administrator. PRINCIPAL RESPONSIBILITIES: The successful candidate ... Coordinate and assist with short term leasing agreements, tracking and reviewing milestones of ...

HUNTLEIGH USA CORPORATION

ADMIN ASSISTANT

East Boston, MA

$19.50 - $26.25/hr

Bilingual Specialist duties and responsibilities When writing a for a Billing Specialist, it is important to specify the main functions of the role. Some of the most important duties and ...

VPNE

Office Admin

Boston, MA · On-site

$22.50 - $23/hr

Years of Experience: 1 year as office administrator, office assistant or similar role Language ... Skills: Proficient in English both verbally and written Requirements: High School Diploma/GED ...

Huntleigh USA Corporation

ADMIN ASSISTANT

East Boston, MA · On-site

$19.50 - $26.25/hr

Bilingual Specialist duties and responsibilities When writing a for a Billing Specialist, it is important to specify the main functions of the role. Some of the most important duties and ...

The Judge Group

Admin Assistant II

Waltham, MA · On-site

$19.50 - $26.50/hr

Overview The primary responsibility of the Administrative Assistant II role is providing administrative support for assigned offices through a variety of tasks to ensure efficient operations. The ...

Connexion

Admin Assistant (Entry Level)

Concord, MA · On-site

$17 - $18/hr

Administrative / Clerical Assistant (Entry-Level) Pay Rate: $17-$18/hr Duration: 6-9 month contract (potential for extension) Schedule: Standard business hours (Monday-Friday) Position Overview: This ...

Connexion

Admin Assistant (Entry Level)

Concord, MA

$17 - $18/hr

Administrative / Clerical Assistant (Entry-Level) Pay Rate: $17-$18/hr Duration: 6-9 month contract (potential for extension) Schedule: Standard business hours (Monday-Friday) Position Overview: This ...

Michael Page USA

Admin/Coordinator

Boston, MA · On-site

$60K/yr

  • Medical

  • Retirement

  • PTO

The Office Administrator in the construction industry will support the construction department by ... The role requires strong organizational skills and attention to detail to assist with project ...

Northeastern University

KRI Security Admin I

Burlington, MA · On-site

$19/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

All Security Admin 1's will assist with growing our Co-Op program and engage with Northeastern University Faculty to offer services when appropriate. ISSO Track: This position will support classified ...

NorthEastern

KRI Security Admin I

Burlington, MA

$19/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

All Security Admin 1's will assist with growing our Co-Op program and engage with Northeastern University Faculty to offer services when appropriate. ISSO Track: This position will support classified ...

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All JobsAdmin JobsAssistant Admin JobsAssistant Admin Jobs in Needham, MA

Assistant Admin information

See Needham, MA salary details

$12

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How much do assistant admin jobs pay per hour?

As of Aug 17, 2026, the average hourly pay for assistant admin in Needham, MA is $22.92, according to ZipRecruiter salary data. Most workers in this role earn between $18.85 and $25.38 per hour, depending on experience, location, and employer.

What are the roles of an admin assistant?

An administrative assistant supports office operations by handling tasks such as managing schedules, organizing files, preparing correspondence, and assisting with communication. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure efficient workflow.

What are the most common challenges faced by assistant admins in a busy office setting?

Assistant Admins often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various team members. One common challenge is prioritizing urgent requests while maintaining accuracy and attention to detail. Working with different departments can also require strong communication skills and adaptability. Building effective time management strategies and staying organized are key to thriving in this dynamic environment.

What are the key skills and qualifications needed to thrive as an assistant admin, and why are they important?

To thrive as an Assistant Admin, you need strong organizational skills, attention to detail, and proficiency in general office tasks, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and document management tools is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in this role. These skills are vital for ensuring smooth office operations, effective support to staff, and efficient workflow management.

What exactly does an administrative assistant do?

An administrative assistant provides support by handling tasks such as managing schedules, organizing files, preparing documents, answering phones, and coordinating communication within an office. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth daily operations.

What is the difference between Assistant Admin vs Office Coordinator?

AspectAssistant AdminOffice Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsHigh school diploma; organizational or administrative certifications beneficial
Work EnvironmentOffice settings, supporting administrative tasksOffice environments, managing daily operations and coordination
Employer & Industry UsageCommon in various industries for administrative supportOften found in corporate, healthcare, and educational sectors for office management
Comparison FocusSupports administrative functions, often reporting to managersCoordinates office activities, ensuring smooth daily operations

The Assistant Admin primarily provides administrative support and handles routine tasks, while the Office Coordinator manages daily office operations and ensures effective workflow. Both roles are essential for office efficiency but differ in scope and responsibilities.

What are the top 3 skills of an assistant admin?

An assistant admin typically needs strong organizational skills, effective communication abilities, and proficiency with office software such as Microsoft Office or Google Workspace. Attention to detail and the ability to multitask are also essential for managing administrative tasks efficiently.

What is an assistant admin?

Assistant Admins, also known as Administrative Assistants, are professionals who provide administrative support within an organization. Their responsibilities typically include managing schedules, organizing files, handling correspondence, and assisting with office operations to ensure everything runs smoothly. They often serve as a point of contact between management, staff, and external parties. Strong organizational, communication, and time management skills are essential for this role. Assistant Admins play a key part in maintaining efficient office workflows and supporting team productivity.

What are the most commonly searched types of Admin jobs in Needham, MA?

The most popular types of Admin jobs in Needham, MA are:

What cities near Needham, MA are hiring for Assistant Admin jobs?

Cities near Needham, MA with the most Assistant Admin job openings:

Assistant Admin jobs near you
Infographic showing various Assistant Admin job openings in Needham, MA as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 21% Part Time, 2% Temporary, and 3% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $47,680 per year, or $22.9 per hour.

Department Administrator for Sociology & Anthropology and Environmental Studies

College of the Holy Cross

Worcester, MA • On-site

Full-time

Posted 25 days ago

Job description

At Holy Cross, we are focused on creating a world-class workforce by attracting and retaining employees dedicated to fostering a culture of professionalism, pride, mutual trust, and respect-one that values appreciation and recognition, empowering each of us to flourish both individually and collectively. We seek candidates who are inspired by our mission and values, and who are eager to make a meaningful difference on our campus. Learn more about Life at Holy Cross here.
The Department Administrator for Sociology & Anthropology and Environmental Studies will provide administrative management and oversight of departmental functions for the College of Holy Cross departments of Sociology & Anthropology and Environmental Studies. In this role, the Department Administrator/Office Coordinator will support two department chairs and over 19 tenured/tenure track, and 9 visiting faculty, student workers, and provide administrative management of two academic departments. The Department Administrator will be expected to exercise discretion and use independent judgment with respect to significant matters impacting the office.
Job Description
Administrative Office Functions
  • Create operational synergies between department administrative office functions and streamline operations between departments
  • Represents departments in communications with internal and external stakeholders, providing guidance and recommendations to chairs and leadership
  • Communicate with each department's faculty on matters such as submission of syllabi, grades, textbook information etc.
  • Provide assistance to faculty and department chairs during academic meetings.
  • Oversee operating practices, recordkeeping systems, forms control, office layout, and personnel requirements for two departments and synergize operations as appropriate.
  • Serve as ITS liaison. Help maintain and/or install specialized software used by faculty and students. Work with ITS and faculty to identify hardware and software needs of the department.
  • Assist chairs or program directors with preparation, processing, and editing of course descriptions using CIM and other appropriate software.
  • Work with the Registrar's Office, department chair or program director, and faculty to organize and initiate course scheduling using STAR, CIM, CLSS, and other appropriate software.
  • Manage departmental operations, programs and administrative processes; coordinates departmental initiatives and programs.
  • Develop, monitor and manage departmental budgets and expenditures; makes decisions regarding allocation of resources to support faculty and programs
  • Manage both internal and external requests to use departmental spaces
  • Receive, screen, all manner of inquiries to the departments. Researches, prioritizes, and follows up on issues and concerns, including those of a sensitive or confidential nature.
  • Demonstrates appropriate course of action, referral, or response. Works closely and effectively with the Chairs and faculty to keep them well informed of upcoming commitments and responsibilities, following up as appropriate.
  • Prioritizes conflicting needs, handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
  • Onboard employees by arranging office space and other requested office supplies.
  • Arrange logistics around creation of research laboratory space and installing of equipment
  • Lead departmental and cross-departmental initiatives, including implementation of programs and departmental improvements
  • Manage administrative and operational tasks related to Academic Affairs, including management of an active calendar of appointments; composes and prepares correspondence that may be confidential; arranges detailed travel plans and itineraries, and prepares and compiles agendas and documents for meetings.
  • Directs logistics of events and retreats including event arrangements; event programs and promotional materials; and publicity.
  • Participates as needed in special department projects.
  • Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, and establishing personal networks.
  • Demonstrates advanced proficiency by quickly adapting to new technology and easily acquiring new technical skills.
  • Hire, train, and supervise work-study students and other student employees, as appropriate to the programs; approve student employee's time punch, and/or report time to Payroll
  • Helps put together a bi-yearly newsletter with the help of work-study students.
  • Collect and distribute mail, handle outgoing mail and packages, receive packages.

Academic Affairs
  • Coordinate logistics of faculty job searches; assist with scheduling and logistics of campus visits; process reimbursements.
  • Coordinate with Provost's Office to set up new offices, purchase start up materials, and coordinate office setup with Facilities and ITS.
  • Onboard new faculty members; train (assist) on appropriate systems and equipment, etc.
  • Preserve confidentiality of faculty records and sensitive information
  • Work with the Provost's Office on separating/retiring faculty logistics.

Support the Department Student Advisory Committee (SAC)
  • Serve as a resource to the Student Advisory Committee (SAC).
  • Assist in coordinating SAC elections, scheduling, and administration of electronic course evaluation forms (eCEF), faculty review roles, and planning events.
  • Oversee and coordinate the reviewing of eCEFs by SAC members, maintaining confidentiality and security of the forms.

Communication, Partnership, Outreach
  • Communicates, interacts with and supports effective partnerships with peers, supervisors and colleagues; and liaises with other administrative staff, academic colleagues and students; liaises with departments across Holy Cross.
  • Represents the Departments via phone, email, and written correspondence and by attending events and lectures.
  • Liaises with partner institutions, other institutions, external agencies, and national honor societies.
  • Oversight of department web pages on the College website and Ignite/intranet pages and other digital and printed communications.

Project Assistance and Technology
  • Provides research and project support to the Chairs and faculty including:
  • Perform data analysis and manage datasets to ensure accuracy and integrity.
  • Act as lead for operational special projects, including execution from planning to completion
  • Utilize project management tools and methodologies to coordinate tasks and track progress
  • Build and utilize technology including Holy Cross sanctioned artificial intelligence tools to securely build efficiencies where appropriate.
  • Provide support for the Workday student implementation and post go live by working with the implementation team and other Department Administrators on cross-departmental tasks and initiatives
  • Build an expertise in the business functions (HCM, Finance and Student) associated with the implementation of Workday, serve as a Change Champion and train others (Department Chairs, Faculty, Student Workers) as appropriate.
  • Other duties as assigned

Minimum Qualifications
  • Bachelors or advanced degree preferred, or a minimum of five years experience in departmental administration and project management.
  • Financial and technical proficiency
  • Confidentiality and discretion
  • Strong communication and collaboration
  • Cross-cultural awareness
  • Initiative and leadership

The salary for this full time, exemp level position is $55,000.
Weekly Hours:
40
Annual Work Schedule:
12 month
Application Instructions
An updated resume and cover letter are required as a part of your internal application. In your cover letter, please reflect on how your professional and personal values align with the Mission of the College of the Holy Cross to form individuals of integrity and purpose who are committed to the flourishing of all.
Additional InformationTo review our generous benefits options, please review our detailed information here or check out our Benefits at a Glance.
The College also provides reasonable accommodations to qualified individuals with disabilities during the hiring process in compliance with law. Please contact Human Resources for questions or to request an accommodation via email at hr@holycross.edu, or by calling 508-793-3391.
The College is an Equal Employment Opportunity Employer and complies with all Federal and Massachusetts laws concerning Equal Opportunity in the workplace.

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