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Arts Administration Assistant Jobs (NOW HIRING)

St. Bonaventure University

Arts Education Coordinator

NY · On-site

$18/hr

... Assist with exhibition installation, including painting and patching walls, preparing mats and ... arts administration, or a related field preferred. 2 years of experience in arts education and ...

Omaha Performing Arts

Education Intern

Omaha, NE · On-site

Principal Duties and Responsibilities: * Assist with logistics and operations for public classes ... Interest in arts administration or marketing preferred. * Excellent oral and written communication ...

Omaha Performing Arts Society

Education Intern

Omaha, NE · On-site

$15/hr

Principal Duties and Responsibilities: * Assist with logistics and operations for public classes ... Interest in arts administration or marketing preferred. * Excellent oral and written communication ...

Omaha Performing Arts Society

Education Intern

Omaha, NE · On-site

$15/hr

Principal Duties and Responsibilities: * Assist with logistics and operations for public classes ... Interest in arts administration or marketing preferred. * Excellent oral and written communication ...

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How much do arts administration assistant jobs pay per year?

As of Aug 14, 2026, the average yearly pay for arts administration assistant in the United States is $68,215.00, according to ZipRecruiter salary data. Most workers in this role earn between $45,000.00 and $80,500.00 per year, depending on experience, location, and employer.

What is an arts administration assistant?

Arts Administration Assistants provide support to arts organizations, such as galleries, theaters, museums, or cultural institutions. They handle administrative tasks like scheduling, event coordination, communications, and maintaining records. Their work ensures the smooth operation of programs and helps the organization achieve its artistic and outreach goals. These assistants often interact with artists, patrons, and the public, making strong organizational and communication skills essential.

What is the difference between Arts Administration Assistant vs Arts Program Coordinator?

AspectArts Administration AssistantArts Program Coordinator
ResponsibilitiesAdministrative support, scheduling, correspondencePlanning, executing, and overseeing arts programs
Required SkillsOrganizational, communication, basic budgetingProject management, leadership, event coordination
Work EnvironmentOffice settings, arts organizationsOn-site at events, community venues
CredentialsHigh school diploma or equivalent; some roles prefer associate degreeBachelor’s degree in arts administration, management, or related field

The Arts Administration Assistant primarily handles administrative tasks within arts organizations, supporting staff and managing daily operations. In contrast, the Arts Program Coordinator takes a more active role in planning and executing arts programs and events. While both roles require organizational skills and familiarity with arts environments, the Program Coordinator often has more project management responsibilities and may require higher education credentials.

What skills and qualifications are needed to be an arts administration assistant?

To thrive as an Arts Administration Assistant, you need strong organizational skills, attention to detail, and a background in arts administration or a related field. Familiarity with office software, event management systems, and database tools is typically required. Excellent communication, teamwork, and problem-solving skills help you effectively support staff, artists, and stakeholders. These abilities ensure smooth operations, successful event coordination, and positive relationships within arts organizations.

What challenges do arts administration assistants face when coordinating events and exhibitions?

Arts Administration Assistants often juggle multiple responsibilities when coordinating events, such as managing tight deadlines, working within budget constraints, and ensuring clear communication among artists, vendors, and team members. Unexpected changes—like last-minute artist requests or logistical setbacks—require adaptability and strong problem-solving skills. Maintaining attention to detail while balancing administrative tasks with creative input is essential for delivering successful events and exhibitions.
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Arts Administration Assistant jobs near you
Infographic showing various Arts Administration Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $68,215 per year, or $32.8 per hour.

Programming Assistant - Shubert Theatre, New Haven, CT

CAPA

New Haven, CT

$17/hr

Full-time

Posted 7 days ago

Job description

The Company

The historic Shubert Theatre is a not-for profit arts, education, and community institution serving the people of Connecticut, and particularly the City of New Haven. As a public resource, Shubert presents a wide array of programs to a diverse community. The theater itself is the crown jewel of downtown New Haven. Opened in 1914 before "talkies," television, or rock concerts, Shubert Theatre was built for the live theater experience: intimate, personal and immediate. While it now has a large lobby and comfortable new seats, it is a real Broadway house, where the magic of theater, music and dance come alive. The Shubert, New Haven is owned and operated by CAPA, a Connecticut Not-For-Profit Organization.

The Opportunity

This role is perfect for someone who wants to explore the performing arts, is highly organized, curious, and eager to learn, a role that offers a unique opportunity to support CAPA's Programming Team and gain exposure to the business, planning, and operational aspects of presenting exceptional live entertainment experiences. Successful candidates should be excited by these questions:

  • Are you passionate about live entertainment and eager to gain hands-on experience in the programming and booking side of the performing arts industry?
  • Do you thrive in an organized, detail-oriented environment where your work helps bring world-class performances and events to the community?
  • Are you a self-starter who enjoys research, tracking details, managing information, and supporting the many moving parts that contribute to a successful event season?
  • Do you enjoy working with data, contracts, calendars, and administrative processes while learning how shows progress from initial discussions to the stage?
  • Are you looking for an opportunity to build relationships with agents, artists, and industry professionals while developing valuable arts administration and venue operations experience?

Primary Function

The Programming Assistant, a member of CAPA's Programming Team, reporting to the General Manager, works on regular programming responsibilities. The Programming Assistant will work up to two days a week for a total of 8-10 hours per week. Additional hours may be available on a per-show basis.

Duties, Responsibilities, and Key Performance Objectives

  • Assist with regular programming responsibilities, including:
  • Assist with Calendar upkeep/maintenance
  • Show File updating within Prism
  • Update programming tracking documents with box office data
  • Update deal status and contract status notes as deals progress
  • Assist in programming research, including:
  • Comparable venue research
  • Prospective show research
  • Competitive venue tracking
  • Assist in office administrative tasks, including:
  • Filing
  • Agent communication
  • Programming notetaking
  • Assist in event set up, execution, or tear down as requested.
  • This job description is not designed to cover or contain an exhaustive listing of duties, responsibilities, and key performance objectives that are expected of the employee. These items may change, or new job-related items may be assigned from time to time.

Knowledge, Skills and Abilities

  • Excellent verbal and written communication skills.
  • Ability to read, analyze, and interpret contracts and event riders.
  • Proficient in Microsoft Office (Excel, Outlook, PowerPoint, Word, etc.) with the ability to learn other technology systems that support CAPAs operations including building systems (security, HVAC, etc.).
  • Understanding budgeting and the ability to read and analyze basic budgets.
  • Self-Starter.
  • Ability to walk, stand, and sit for extended periods.
  • Ability to climb stairs and ladders, bend and kneel, and lift up to 50 pounds.

Credentials and Experience

  • Preferred bachelor's degree in Theatre, Arts Administration, Stage/Production Management or a related field or currently enrolled in a program, and/or equivalent work experience.
  • 1-3 Years in Theatre, Arts, or similar fields.
  • Base pay for this role is $17/hour.

Special Requirements

  • Successful background check.
  • The majority of CAPAs public events take place at night and weekends. This position requires occasional presence on-site during nights and weekends.

Apply