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Arrival Coordinator Jobs (NOW HIRING)

YOTEL

Sales Coordinator

Miami, FL

$18 - $24.75/hr

They will administer the operational and system processes for coordinating group arrival and departure by entering group bookings and rooming lists into the sales and front desk systems. This ...

Cesna Group

Import Coordinator

East Rutherford, NJ · On-site

$50K - $100K/yr

  • Medical

  • Retirement

  • PTO

Job Summary The Import Coordinator is responsible for managing documentation and coordinating arrival schedules to ensure that all imported cargo is transported seamlessly from overseas origins to ...

Forward Air

Import Coordinator - Ocean

Coppell, TX

$19.50 - $25.50/hr

The Import Coordinator - Ocean supports international ocean import operations by assisting with shipment coordination from arrival through inland delivery. They process documentation, track shipment ...

Forward Air Corporation

Import Coordinator - Ocean

Coppell, TX · On-site

$19.50 - $25.50/hr

The Import Coordinator - Ocean supports international ocean import operations by assisting with shipment coordination from arrival through inland delivery. They process documentation, track shipment ...

AccorHotel

Royal Service Agent (Pre-Arrival) (Full Time)

HI · On-site

$29.52/hr

  • Medical

  • Vision

  • Retirement

  • PTO

Engage as the primary pre-arrival point of contact for guests, building genuine connections through ... coordinating dining reservations, resort activities, transportation, and other arrangements to ...

AccorHotel

$29.52/hr

  • Medical

  • Vision

  • Retirement

  • PTO

Engage as the primary pre-arrival point of contact for guests, building genuine connections through ... coordinating dining reservations, resort activities, transportation, and other arrangements to ...

LX Pantos America, Inc.

Logistics Coordinator

Holland, MI · On-site

$18.50 - $24.75/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Logistics Coordinator Job Overview We are seeking a detail-oriented and proactive Logistics ... Verify truck arrival within the scheduled Pickup Appointment date & time, and confirm the vehicle ...

Cesna Group

Logistics Coordinator

Lansing, MI · On-site

$50K - $100K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

This role coordinates all processes and functions to ensure that carrier vehicles arrive at the ... truck arrival within the scheduled Pickup Appointment date & time, and confirm the vehicle ...

Kilcoy Global Foods

Logistics Coordinator

Mundelein, IL · On-site

$20 - $26.50/hr

This person is responsible for coordinating logistics for our import team. This includes, but is ... Filing all necessary import paperwork (ISF, TRQ) in advance of order arrival. * Order entry, update ...

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Arrival Coordinator information

See salary details

$24.5K

$57.2K

$87K

How much do arrival coordinator jobs pay per year?

As of Aug 19, 2026, the average yearly pay for arrival coordinator in the United States is $57,202.00, according to ZipRecruiter salary data. Most workers in this role earn between $44,500.00 and $69,000.00 per year, depending on experience, location, and employer.

What is an arrival coordinator?

Arrival Coordinators are professionals responsible for managing and overseeing the arrival process of guests, clients, or goods at a particular location, such as hotels, airports, or event venues. They ensure that all necessary arrangements are in place for a smooth and efficient arrival experience. Their duties may include greeting guests, coordinating transportation, handling check-ins, and addressing any special needs or concerns. Arrival Coordinators often serve as the first point of contact and play a crucial role in ensuring customer satisfaction. Their organizational and communication skills are essential for providing a positive first impression.

What are the main responsibilities and challenges an arrival coordinator faces during peak travel seasons?

During peak travel seasons, Arrival Coordinators are responsible for managing large volumes of client or guest arrivals, ensuring timely transportation, and coordinating with various departments such as front desk, housekeeping, and logistics. The biggest challenges include handling last-minute changes, unexpected delays, and maintaining clear communication with teams to provide a smooth, welcoming experience. Strong organizational skills and adaptability are crucial, as the role often requires quick problem-solving and multitasking under pressure. Successful Arrival Coordinators proactively anticipate issues and collaborate closely with colleagues to ensure every arrival goes smoothly.

What are the key skills and qualifications needed to thrive as an arrival coordinator, and why are they important?

To thrive as an Arrival Coordinator, you need excellent organizational abilities, attention to detail, and experience in logistics or hospitality, often supported by a relevant degree or prior coordination roles. Familiarity with scheduling software, customer relationship management (CRM) tools, and communication platforms is typically required. Strong interpersonal skills, problem-solving, and the ability to multitask help distinguish top performers in this position. These skills ensure a smooth arrival process for clients or guests, enhance customer satisfaction, and maintain efficient operational flow.

What is the difference between Arrival Coordinator vs Transportation Coordinator?

AspectArrival CoordinatorTransportation Coordinator
CredentialsTypically requires event planning or hospitality experience, sometimes certifications in logisticsRequires logistics, transportation management certifications or experience
Work EnvironmentEvent venues, hotels, airports, or cruise shipsLogistics companies, transportation firms, corporate offices
Employer & IndustryHospitality, events, travel industryTransportation, logistics, supply chain
Common Search/ComparisonYesYes

While both roles involve coordinating schedules and ensuring smooth operations, the Arrival Coordinator focuses on managing guest arrivals and event logistics, whereas the Transportation Coordinator handles the planning and execution of transportation services. Understanding these differences helps job seekers find the right role aligned with their skills and industry interests.

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Arrival Coordinator jobs near you

Sales Coordinator

YOTEL

Miami, FL

$18 - $24.75/hr

Full-time

Re-posted 10 days ago

Job description

Sales Coordinator Position Overview:

The Sales Coordinator will work with the Sales Team. They will manage various aspects of filing contracts, assisting with group resumes, building group blocks and transient reservations. They will administer the operational and system processes for coordinating group arrival and departure by entering group bookings and rooming lists into the sales and front desk systems. This position will also assist with guest correspondence, administrative duties such as group and transient billing, as well as reservation assistance. The Sales Coordinator will also be responsible for special projects pertaining to the organization of the property management system and the sales and catering system.

Sales Coordinator Major Duties & Responsibilities:

  • Liaise with Sales Team in coordinating contract files.
  • Make / Change / Cancel reservations.
  • Process confirmations as needed.
  • Request booking links from distribution
  • Verification of the VIP, ETA, billing, arrival and departure dates, room types based upon group resumes prior to the weekly revenue meeting.
  • Ensure that group blocks, group lists, group billing, and cutoff dates are maintained.
  • Preblock all group needs for suites or connecting rooms.
  • Check Daily arrivals to ensure accurate reservations.
  • Process prepayments and ensure proper routing of 3rd party reservations
  • Verify travel agency commission invoices
  • Review cancellation report and charge as needed
  • Process and track gift certificates
  • Maintain positive guest relations at all times.
  • Able to perform job functions with attention to detail, speed, and accuracy.
  • Able to prioritize and organize work.
  • Handle mail / correspondence.
  • Run various reports in opera for managers
  • Assist with special projects as needed

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