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Arrival Coordinator Jobs in Indiana (NOW HIRING)

Luke Family of Brands

SETUP TEAM LEAD

Chesterton, IN · On-site

$15/hr

Ensuring setup is completed accurately before Venue Coordinator arrival or client arrival * Coordinating deliveries * Ensuring setup equipment, carts, tables, chairs and storage areas are organized ...

Luke Family of Brands

SETUP TEAM LEAD

Hobart, IN · On-site

$15/hr

Ensuring setup is completed accurately before Venue Coordinator arrival or client arrival * Coordinating deliveries * Ensuring setup equipment, carts, tables, chairs and storage areas are organized ...

Coleman Worldwide Moving

Move Coordinator

Indianapolis, IN · On-site

$19.25 - $24/hr

Customer Care Coordinator The Customer Care Coordinator will book and coordinate either military or ... Track shipments' estimated time of arrival and delivery information and update company software and ...

Coleman Worldwide Moving

Move Coordinator

Indianapolis, IN · On-site

$19.25 - $24/hr

Customer Care Coordinator The Customer Care Coordinator will book and coordinate either military or ... Track shipments' estimated time of arrival and delivery information and update company software and ...

American Medical Associates

MDS Coordinator

Gary, IN · On-site

$70K - $85K/yr

MDS Coordinator - Skilled Nursing Facility Located: Gary, IN Salary: $70K-$85K (based on experience ... of the arrival of newly admitted residents. * Assist Facility directors and supervisors in ...

American Medical Associates

MDS Coordinator

Gary, IN · On-site

$70K - $85K/yr

MDS Coordinator - Skilled Nursing Facility Located: Gary, IN Salary: $70K-$85K (based on experience ... of the arrival of newly admitted residents. * Assist Facility directors and supervisors in ...

Covan World Wide Moving

Move Coordinator

Indianapolis, IN · On-site

$19.25 - $24/hr

The Customer Care Coordinator will book and coordinate either military or consumer shipments, act ... Track shipments' estimated time of arrival and delivery information and update company software and ...

Caliber Collision

Auto Parts Coordinator

Terre Haute, IN · On-site

$16 - $18/hr

Service Center Terre Haute JOB SUMMARY Caliber Collision has an immediate job opening for an Auto Parts Coordinator to inspect, verify, and distribute parts to workstations while confirming arrival ...

Leigh and Co.

Wedding Coordinator

Indianapolis, IN · On-site

$300 - $350/wk

The Lead Wedding Coordinator position is an exciting opportunity for those looking to be a wedding ... Manage full wedding day execution from initial vendor arrival through final breakdown at the end of ...

Leigh and Co.

Wedding Coordinator

South Bend, IN · On-site

$300 - $350/wk

The Lead Wedding Coordinator position is an exciting opportunity for those looking to be a wedding ... Manage full wedding day execution from initial vendor arrival through final breakdown at the end of ...

Leigh and Co.

Wedding Coordinator

South Bend, IN

$300 - $350/wk

The Lead Wedding Coordinator position is an exciting opportunity for those looking to be a wedding ... Manage full wedding day execution from initial vendor arrival through final breakdown at the end of ...

Bridgeview Eye Partners

ASC Coordinator

Fort Wayne, IN · On-site

Educate patients regarding surgery dates, arrival times, preoperative requirements, medications ... Surgical scheduling or patient-coordination experience * Experience working with electronic medical ...

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Arrival Coordinator information

What is an arrival coordinator?

Arrival Coordinators are professionals responsible for managing and overseeing the arrival process of guests, clients, or goods at a particular location, such as hotels, airports, or event venues. They ensure that all necessary arrangements are in place for a smooth and efficient arrival experience. Their duties may include greeting guests, coordinating transportation, handling check-ins, and addressing any special needs or concerns. Arrival Coordinators often serve as the first point of contact and play a crucial role in ensuring customer satisfaction. Their organizational and communication skills are essential for providing a positive first impression.

What is the difference between Arrival Coordinator vs Transportation Coordinator?

AspectArrival CoordinatorTransportation Coordinator
CredentialsTypically requires event planning or hospitality experience, sometimes certifications in logisticsRequires logistics, transportation management certifications or experience
Work EnvironmentEvent venues, hotels, airports, or cruise shipsLogistics companies, transportation firms, corporate offices
Employer & IndustryHospitality, events, travel industryTransportation, logistics, supply chain
Common Search/ComparisonYesYes

While both roles involve coordinating schedules and ensuring smooth operations, the Arrival Coordinator focuses on managing guest arrivals and event logistics, whereas the Transportation Coordinator handles the planning and execution of transportation services. Understanding these differences helps job seekers find the right role aligned with their skills and industry interests.

What are the key skills and qualifications needed to thrive as an arrival coordinator, and why are they important?

To thrive as an Arrival Coordinator, you need excellent organizational abilities, attention to detail, and experience in logistics or hospitality, often supported by a relevant degree or prior coordination roles. Familiarity with scheduling software, customer relationship management (CRM) tools, and communication platforms is typically required. Strong interpersonal skills, problem-solving, and the ability to multitask help distinguish top performers in this position. These skills ensure a smooth arrival process for clients or guests, enhance customer satisfaction, and maintain efficient operational flow.

What are the main responsibilities and challenges an arrival coordinator faces during peak travel seasons?

During peak travel seasons, Arrival Coordinators are responsible for managing large volumes of client or guest arrivals, ensuring timely transportation, and coordinating with various departments such as front desk, housekeeping, and logistics. The biggest challenges include handling last-minute changes, unexpected delays, and maintaining clear communication with teams to provide a smooth, welcoming experience. Strong organizational skills and adaptability are crucial, as the role often requires quick problem-solving and multitasking under pressure. Successful Arrival Coordinators proactively anticipate issues and collaborate closely with colleagues to ensure every arrival goes smoothly.

What are popular job titles related to Arrival Coordinator jobs in Indiana?

For Arrival Coordinator jobs in Indiana, the most frequently searched job titles are:

What job categories do people searching Arrival Coordinator jobs in Indiana look for?

The top searched job categories for Arrival Coordinator jobs in Indiana are:

What cities in Indiana are hiring for Arrival Coordinator jobs?

Cities in Indiana with the most Arrival Coordinator job openings:

Arrival Coordinator jobs near you

SETUP TEAM LEAD

Luke Family of Brands

Chesterton, IN • On-site

$15/hr

Part-time

Posted 12 days ago

Job description

Setup Team Lead Responsibilities:

The Setup Team Lead will be responsible for overseeing the event setup execution, communicating setup plans to the team, ensuring spaces are completed correctly and helping manage weekly event flow between the Pavilion and County Line Orchard. The Setup Team Lead would also assist with completing inventory for weekly ordering. The Setup Team Lead reports directly to the Director of Events.


Setup Team Lead duties will include, but are not limited to:

  • Reviewing event packets and setup diagrams
  • Creating a weekly setup plan based on event volume, locations, timelines and turnaround
  • Communicating setup expectations to the setup team
  • Leading and assisting with table, chair, linen, place setting, room setup, drapery setup and donut favors
  • Ensuring setup is completed accurately before Venue Coordinator arrival or client arrival
  • Coordinating deliveries
  • Ensuring setup equipment, carts, tables, chairs and storage areas are organized and reset
  • Communicating supply or inventory concerns to Events Department
  • Delegating work to setup team during high-volume weekends
  • Assisting with quick flips, room resets, ceremony-to-reception transitions and other event flow needs
  • Completing final setup walk-through before handoff to Venue Coordinator
  • Assisting with weekly inventory to support weekly ordering
  • Setting tables and chairs for all event spaces
  • Moving and organizing tables, chairs, carts and setup equipment
  • Dropping linens
  • Setting place settings and ceremony spaces
  • Assisting with airwall draping and bagging and stickering donut favors
  • Completing room resets between events
  • Assisting with quick flip or room changes
  • Returning setup items to proper storage locations


Experience/Qualifications:

  • High School Diploma or equivalent
  • Strong attention to detail
  • Must have or be willing to obtain a forklift certification


Preferred Skills:

  • Experience with events set-up


Hours:

The Setup Team Lead is a part time position and hours are not guaranteed with flexible schedule including nights and weekends

Salary/Income:

The Setup Team Lead is a non-exempt, hourly position