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Archive Assistant Jobs in Indiana (NOW HIRING)

Indiana University

University Archivist

Bloomington, IN · On-site

... assist in this work * Provide reference services for University Archives, assisting virtual and in-person researchers (faculty, students, staff, and other researchers) in using university records

Purdue University

Student (1)

West Lafayette, IN · On-site

$14.75 - $18.50/hr

West Lafayette Job Summary The Department of Theatre and Dance is seeking a current undergraduate student to work in the Theatre Main Office and assist with the department's archival digitization ...

TradeJobsWorkForce

Production Assistant

Rochester, IN · On-site

$15 - $19.25/hr

Production Assistant Job Duties: Assists in the production of long and short form content for ... Logs and archives all long and short form content the company produces. Edits video clips of ...

New

Fieldstrom LLC

Administrative Assistant

Carmel, IN · On-site

$17.75 - $24/hr

Manage high-volume data entry, records processing, document imaging, and digital archiving with a ... protocols. * Assist the public, agency clients, or vendors by providing straightforward ...

Cimcor, Inc.

Executive Assistant

Merrillville, IN · On-site

Scan, archive, and safeguard contracts and historical documents Executive Representation & Office Culture * Represent the executive in their absence by attending meetings and taking notes * Assist ...

Cimcor

Executive Assistant

Merrillville, IN · On-site

Scan, archive, and safeguard contracts and historical documents Executive Representation & Office Culture * Represent the executive in their absence by attending meetings and taking notes * Assist ...

Cimcor, Inc.

Executive Assistant

Merrillville, IN · On-site

Scan, archive, and safeguard contracts and historical documents Executive Representation & Office Culture * Represent the executive in their absence by attending meetings and taking notes * Assist ...

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Archive Assistant information

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How much do archive assistant jobs pay per hour?

As of Aug 30, 2026, the average hourly pay for archive assistant in Indiana is $20.62, according to ZipRecruiter salary data. Most workers in this role earn between $14.42 and $24.56 per hour, depending on experience, location, and employer.

What is an archive assistant?

Archive Assistants are professionals who help organize, maintain, and preserve historical documents, records, and other archival materials. They assist archivists in cataloging items, retrieving records for users, and ensuring that materials are properly stored for long-term preservation. Archive Assistants may also help with digitization projects and provide support to researchers who need access to specific documents. Their role is essential in keeping archives accessible and well-maintained for both current and future use.

What are the key skills and qualifications needed to thrive as an archive assistant, and why are they important?

To thrive as an Archive Assistant, you need strong organizational abilities, attention to detail, and a background in information management or a related field, often supported by relevant qualifications or experience. Familiarity with cataloguing software, digital archiving systems, and database management is typically required. Excellent communication, teamwork, and problem-solving skills set outstanding Archive Assistants apart. These skills ensure the accurate preservation, retrieval, and accessibility of important records and materials for organizations and researchers.

What are some common challenges archive assistants face when managing large collections, and how can they overcome them?

Archive Assistants often encounter challenges related to organizing, cataloging, and preserving a high volume of diverse materials. Managing large collections requires strong attention to detail, effective time management, and the ability to use archival databases efficiently. To overcome these challenges, it's important to follow standardized procedures, regularly update catalog records, and collaborate closely with archivists and other team members. Additionally, keeping up with best practices in preservation and digital archiving can help maintain the integrity and accessibility of collections.

What is the difference between Archive Assistant vs Records Clerk?

AspectArchive AssistantRecords Clerk
CredentialsHigh school diploma or equivalent; some roles may require basic certificationsHigh school diploma or equivalent; often similar certifications
Work EnvironmentLibraries, archives, museums, government agenciesOffices, government agencies, healthcare facilities
Job DutiesOrganizing, cataloging, maintaining archival materialsProcessing, filing, retrieving records and documents
Industry UsageCommon in archival and historical institutionsWidespread across administrative and clerical settings

Both roles involve handling records, but Archive Assistants focus on preserving and organizing archival materials, often in specialized environments. Records Clerks primarily manage day-to-day document processing in office settings. While their skills overlap, their work environments and specific duties differ.

What are the most commonly searched types of Archive jobs in Indiana?

The most popular types of Archive jobs in Indiana are:

What cities in Indiana are hiring for Archive Assistant jobs?

Cities in Indiana with the most Archive Assistant job openings:

Archive Assistant jobs near you
Infographic showing various Archive Assistant job openings in Indiana as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $42,883 per year, or $20.6 per hour.

University Archivist

Indianapolis, IN

Indiana University Academic Positions
See more jobs at Indiana University Academic Positionsexternal

Full-time, Part-time

Posted 5 days ago

Job description

Position Details
Title University Archivist Appointment Status Tenure Track Department IU Indianapolis University Library Location Indianapolis Position Summary
IU Indianapolis University Library seeks a University Archivist to join the Ruth Lilly Special Collections and Archives, part of Distinctive Collections.
The University Archivist reports to the Director of Distinctive Collections and works collaboratively with library colleagues, faculty, and Indiana University partners to collect and provide access to university records. The position advances institutional priorities related to student and faculty research as well as community engagement and collaboration. This position will work with records of all types, including born-digital records such as websites, emails, and digital files, as well as audio-visual material. The University Archivist will support the full lifecycle of university records, which includes liaising with staff and faculty units about records management policies and the value of institutional records before transfer to the archives, as well as providing education and reference to researchers using these records of permanent value.

Responsibilities
  • Actively collect university records deemed of permanent value, including born digital materials and university websites
  • Supervise and perform University Archives collection management activities: accessioning, processing, preservation, and creation of finding aids, including training and supervising student workers to assist in this work
  • Provide reference services for University Archives, assisting virtual and in-person researchers (faculty, students, staff, and other researchers) in using university records
  • Liaise with campus offices on the interpretation and implementation of records retention schedules
  • Manage web archiving of university websites, including appraising URLs and setting appropriate capture schedules
  • Promote interest in the history of IUI/IUPUI and the historic neighborhoods predating the campus, through reference, instruction, and outreach efforts
  • Collaborate with Ruth Lilly Special Collections & Archives department members to improve service, provide access to collections, develop policies and procedures, and move department initiatives forward
Secondary responsibilities
  • Participate in development of records management policies in partnership with other campus archivists and the University Records Manager
  • Serve as a member of the Digital Collections Advisory Group, which is charged with setting priorities, establishing best practices for digital collections creation, and evaluating potential digital collections projects
  • Participate in University Library planning and decision-making activities
  • Participate in University Library and campus faculty organizations
  • Represent the library in local, state, and national library venues as appropriate.
  • Participate in library and university initiatives that advance campus and community engagement with distinctive collections
  • Support the mission, vision, values, and strategic priorities of University Library.
Basic Qualifications
Required Qualifications
  • Master's degree from an ALA-accredited Library/Information Science program or an equivalent degree
  • Minimum 2 years of professional experience in archives, including internships and part-time employment
  • Proven success in archives, including knowledge and experience in archival best practices, principles, and current trends, including born digital records
  • Experience processing large or complex archival collections and creating access tools (finding aids) for these collections
  • Excellent communication, collaboration, and project management skills
  • Ability to work both independently and collaboratively with a team environment
Preferred Qualifications
  • Knowledge of records management
  • Knowledge of web archiving
  • Experience with digital collections, including digital formats and digitization procedures
  • Knowledge of EAD (Encoded Archival Description)
Department Contact for Questions
Shauna Winter, HR Business Partner, shwint@iu.edu
Additional Qualifications Salary and Rank Special Instructions For Best Consideration Date Expected Start Date 01/01/2027 Posting Number IU-101641-2026

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