Ap Assistant Jobs in Oregon (NOW HIRING)

POSITION SUMMARY: The Accounting Supervisor plays a pivotal role in overseeing the daily operations of the billing department, ensuring the accuracy and timeliness of vendor invoice processing, 3-way and 2-way match, re-billing, statement reconciliation and payments. This includes managing functions such as EDI invoice processing, National Account Delivery Receipts, Receipt Cost Adjustments(RCA), complex general ledger reconciliations, invoice discrepancy resolution, and statement discrepancy investigations and resolution. The supervisor is responsible for ensuring the accurate and timely processing of invoices, managing vendor relationships, and streamlining billing operations in alignment with company policies and procedures.

In addition to technical responsibilities, the Accounting Supervisor leads and mentors a team of accounting professionals, fostering a culture of continuous improvement and accountability. They develop and implement accounting policies and procedures and collaborate with other departments to support organizational objectives. Strong analytical skills, attention to detail, and proficiency in accounting software are essential for success in this role.

Typically, candidates for this position possess a bachelor's degree in accounting or finance, alongside several years of progressive experience including direct supervisory roles. A strong preference will be given to candidates with a proven track record in leading system implementations, managing AP automation tools, and overseeing EDI invoice processing. The ideal leader brings excellent communication skills, the capacity to juggle multiple high-priority projects, and an unwavering commitment to financial integrity and process optimization.

PRIMARY RESPONSIBILITIES/FUNCTIONS

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions/primary responsibilities.

45% - Daily Operations & Reporting : The Accounting Supervisor oversees daily billing department operations for the Warehouse and Drop Ship inventory for Tire Center locations, ensuring accurate 3-way and 2-way match, tire center rebilling, EDI invoice processing, timeliness of RCAs, invoice processing, timely invoice discrepancy resolution, and thorough reconciliation of accounts. They manage the monthly financial close process, which includes preparing AP reconciliations, booking accruals, and analyzing variances. They also maintain positive vendor relationships, resolve disputes, and ensure proper documentation and compliance.

35% - Systems Development & Process Improvement: The Accounting Supervisor leads system development, testing, and troubleshooting initiatives for upcoming projects, including point-of-sale (POS) systems, supply chain enhancements, and accounts payable (AP) automation. Responsibilities encompass process documentation, feature development, comprehensive testing, and successful implementation of these systems. Collaboration with IT and other departments is essential to enhance system functionalities and ensure seamless integration across platforms.

20% - Leadership & Staff Development:

Educational/Experience Requirements:

• Bachelor Degree in Accounting and 3+ years of accounting experience, including accounts payable, reconciliations, vendor management and knowledge of procurement processes.

Core Technical Skills/Knowledge:

• Strong analytical and critical thinking skills to interpret financial data and variances

• Strong proficiency in ERP systems (e.g., NetSuite, SAP, Oracle)

• Advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP, Power Query, etc.)

• Ability to work independently with limited supervision

• High attention to detail and strong numerical accuracy

• Strong analytical, problem-solving, and organizational skills

• Ability to interpret financial reports and identify discrepancies

• Experience with project development and technical writing

• Data extraction abilities using tools like Monarch and Showcase Query

• Expert knowledge in building and documenting, and resolving discrepancies between GL and subledgers

• Ability to identify procedural and internal control weaknesses and provide suggestions and guidance for improvement.

• Experience in preparing documentation for internal and external audits

• Ability to support system testing, UAT, and data validation during software implementations and upgrades.

Specialized Billing Supervisor Technical Skills/Knowledge:

• Experience with accounts payable processes, 3-way and 2-way match procedures, and GL coding.

• Experience supervising large teams of professionals

• Review, verify, and approve invoices for accuracy and proper coding

• Monitor AP aging and ensure timely payments to vendors

• Reconcile AP accounts and assist with month-end and year-end close processes

• Resolve invoice discrepancies and handle escalated issues with vendors and internal departments

• Ensure compliance with internal controls and accounting policies

• Develop and maintain positive relationships with vendors and internal stakeholders

• Train, mentor, and evaluate billing staff performance

• Assist in system upgrades, process improvements, and automation initiatives

• Generate reports related to billing team metrics and performance

Physical Requirements:

Primarily desk position; regularly required to sit, occasionally required to stand and walk. Requires frequent and repetitive use of hands and fingers to operate computer, mouse, keyboard, and office related equipment and the ability to reach with hands and arms. The position requires lifting no more than 20 pounds. Specific vision abilities required by this job include close visual acuity and the ability to adjust focus. Requires the ability to communicate verbally and exchange information over the phone and in person.

Work Environment:

Office, non-manual work; the worker is not substantially exposed to adverse environmental conditions.