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Ap Assistant Jobs in Oregon (NOW HIRING)

AQUATECH INTERNATIONAL LLC

Office Assistant

Albany, OR · On-site

$16.50 - $21.50/hr

Job Summary The Office Assistant / Receptionist serves as the first point of contact for the ... Basic knowledge of accounting principles (AP, AR, invoicing, expense tracking) * Proficiency in ...

Aquatech International LLC

Office Assistant

Albany, OR

$16.50 - $21.50/hr

Job Summary The Office Assistant / Receptionist serves as the first point of contact for the ... Basic knowledge of accounting principles (AP, AR, invoicing, expense tracking) * Proficiency in ...

CFS

Accounts Payable Specialist

Portland, OR · On-site

$22.50 - $29/hr

Process accounts payable transactions and assist with weekly payment runs. * Verify approvals and match invoices to purchase orders. * Scan, merge, and maintain AP documentation for record retention.

CFS

Accounts Payable Admin

Portland, OR · On-site

$21.25 - $28.75/hr

Support month-end accounts payable activities. * Assist the accounting team with additional administrative and AP-related projects as needed. What We're Looking For * Previous accounts payable or ...

CFS

Accounts Payable Admin

Portland, OR

$21.25 - $28.75/hr

Support month-end accounts payable activities. * Assist the accounting team with additional administrative and AP-related projects as needed. What We're Looking For * Previous accounts payable or ...

CFS

Accounts Payable Admin

Portland, OR · On-site

$21.25 - $28.75/hr

Support month-end accounts payable activities. * Assist the accounting team with additional administrative and AP-related projects as needed. What We're Looking For * Previous accounts payable or ...

CFS

Accounts Payable Admin

Portland, OR

$21.25 - $28.75/hr

Support month-end accounts payable activities. * Assist the accounting team with additional administrative and AP-related projects as needed. What We're Looking For * Previous accounts payable or ...

CFS

Accounts Payable Specialist

Tualatin, OR · On-site

$50K - $55K/yr

... and assist with vendor setup • Partner with internal teams to gather receipts and documentation • Support AP processes and ensure accuracy of financial records Qualifications for the Accounts ...

CFS

Accounts Payable Specialist

Tualatin, OR

$50K - $55K/yr

... and assist with vendor setup • Partner with internal teams to gather receipts and documentation • Support AP processes and ensure accuracy of financial records Qualifications for the Accounts ...

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All JobsAp JobsAp Assistant JobsAp Assistant Jobs in Oregon

Ap Assistant information

What are the key skills and qualifications needed to thrive as an AP Assistant, and why are they important?

To thrive as an AP (Accounts Payable) Assistant, you need a solid understanding of basic accounting principles, attention to detail, and often an associate’s degree in accounting or finance. Familiarity with accounting software like QuickBooks, SAP, or Oracle, as well as proficiency in Microsoft Excel, is typically required. Strong organizational skills, time management, and effective communication help you manage deadlines and collaborate with vendors and internal teams. These competencies ensure accurate processing of invoices and payments, minimizing errors and supporting the financial health of the organization.

What is the difference between Ap Assistant vs Accounts Payable Clerk?

AspectAp AssistantAccounts Payable Clerk
CredentialsHigh school diploma; some roles may require basic accounting knowledgeHigh school diploma; familiarity with accounting software
Work EnvironmentOffice setting, supporting accounting teamsOffice environment, handling invoice processing and payments
Employer & IndustryBusinesses, finance departments, accounting firmsCorporations, small businesses, finance departments
Common Search & ComparisonOften compared for entry-level accounting support rolesMore specialized in invoice and payment processing

The Ap Assistant and Accounts Payable Clerk roles share similarities in supporting accounting functions and working in office environments. However, the Ap Assistant typically provides broader administrative support within the accounting department, while the Accounts Payable Clerk focuses specifically on processing invoices and managing payments. Both roles are essential in finance operations but differ in scope and specialization.

What are some common challenges Accounts Payable Assistants face when managing invoice processing, and how can they effectively overcome them?

Accounts Payable Assistants often encounter challenges such as handling high volumes of invoices, ensuring accuracy in data entry, and meeting tight payment deadlines. To effectively manage these tasks, it’s important to develop strong organizational skills, use automated accounting software, and communicate clearly with vendors and internal teams to resolve discrepancies promptly. Staying proactive and detail-oriented can help minimize errors and improve workflow efficiency, making invoice processing smoother and more reliable.

What are AP Assistants?

AP Assistants, or Accounts Payable Assistants, are professionals responsible for managing and processing invoices, payments, and other financial transactions within an organization. Their primary duties involve verifying and reconciling bills, maintaining financial records, and ensuring timely payments to vendors and suppliers. They play a crucial role in supporting the accounting department by helping maintain accurate and up-to-date accounts payable records. Attention to detail, organizational skills, and familiarity with accounting software are important for this role.
What are the most commonly searched types of Ap jobs in Oregon? The most popular types of Ap jobs in Oregon are:
What cities in Oregon are hiring for Ap Assistant jobs? Cities in Oregon with the most Ap Assistant job openings:
Ap Assistant jobs near you
Infographic showing various Ap Assistant job openings in Oregon as of July 2026, with employment types broken down into 64% Full Time, 33% Part Time, 2% Contract, and 1% Nights. Highlights an 59% Physical, 3% Hybrid, and 38% Remote job distribution.
Office Assistant

Office Assistant

AQUATECH INTERNATIONAL LLC

Albany, OR • On-site

$16.50 - $21.50/hr

Full-time

Posted 18 days ago

Job description

Job Summary
The Office Assistant / Receptionist serves as the first point of contact for the organization while providing essential administrative, accounting, and finance support. This role is responsible for front-desk operations, office coordination, and basic financial tasks such as invoicing support, expense tracking, and data entry. The ideal candidate is highly organized, detail-oriented, and comfortable balancing administrative and financial responsibilities in a professional office environment.
Key Responsibilities
Front Desk & Administrative Support
  • Greet visitors, clients, and vendors in a professional and welcoming manner
  • Answer, screen, and route incoming phone calls and emails
  • Manage conference room scheduling and visitor logistics
  • Receive, sort, and distribute incoming mail, packages, and deliveries
  • Maintain organized office files (physical and electronic)
  • Order and manage office supplies and coordinate with vendors
  • Support onboarding logistics for new hires (badges, workspace setup, basic orientation materials)
  • Provide general clerical support to HR, Finance, and leadership teams as needed

Accounting & Finance Support
  • Assist with accounts payable and accounts receivable processes
  • Enter invoices, expense reports, and receipts into accounting systems
  • Support expense report review for completeness and accuracy
  • Assist with billing, invoicing, and tracking customer payments
  • Maintain accurate financial records and spreadsheets
  • Support month-end close processes with basic reconciliations and documentation
  • Coordinate with the accounting/finance team on administrative finance tasks
  • Ensure proper filing and retention of financial documents

Office Coordination
  • Help maintain office calendars, meetings, and recurring schedules
  • Coordinate with internal teams to support daily office operations
  • Assist with travel bookings and meeting logistics when needed
  • Ensure office areas remain professional, organized, and well-stocked

Key Skills & Competencies
  • Excellent interpersonal and customer service skills
  • Strong time-management and multitasking ability
  • Accuracy and attention to detail
  • Dependability and professionalism
  • Ability to prioritize tasks and meet deadlines
  • Comfort working independently and as part of a team

Work Environment & Physical Requirements
  • Office-based role requiring regular interaction with employees and visitors
  • Ability to sit, stand, and move throughout the office as needed
  • Ability to operate standard office equipment

  • High school diploma or equivalent required; associate degree or coursework in accounting, business administration, or finance preferred
  • 2+ years of experience in an office assistant, receptionist, or administrative role
  • Basic knowledge of accounting principles (AP, AR, invoicing, expense tracking)
  • Proficiency in Microsoft Office (Outlook, Word, Excel)
  • Strong organizational skills and attention to detail
  • Professional communication skills (written and verbal)
  • Ability to handle confidential and sensitive information appropriately

Preferred Qualifications
  • Experience with accounting or ERP software (e.g., QuickBooks, NetSuite, SAP, or similar)
  • Prior experience supporting finance or accounting teams
  • Experience in a multi-department or fast-paced office environment

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