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Alumni Coordinator Jobs in Springfield, MA (NOW HIRING)

Elms College

Part Time Gift Processor

Chicopee, MA · On-site

$18/hr

... alumni, individuals, organizations and corporations, and updating existing records. Responsible for the Integrity of this data. * Organizes, coordinates and maintains the integrity of the hard copy ...

Deloitte

Manager, Audit & Assurance Growth

Hartford, CT · On-site

$104K - $137K/yr

... based mind-set and well-coordinated teamwork among professionals with diverse backgrounds ... alumni activities, and Deloitte messaging ( g. , audit innovation). * Leverage Salesforce CRM ...

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All JobsAlumni JobsAlumni Coordinator JobsAlumni Coordinator Jobs in Springfield, MA

Alumni Coordinator information

See Springfield, MA salary details

$23.9K

$53.7K

$88.7K

How much do alumni coordinator jobs pay per year?

As of Sep 7, 2026, the average yearly pay for alumni coordinator in Springfield, MA is $53,708.00, according to ZipRecruiter salary data. Most workers in this role earn between $41,900.00 and $62,800.00 per year, depending on experience, location, and employer.

What does an alumni coordinator do?

An Alumni Coordinator is responsible for maintaining relationships between an institution and its former students, known as alumni. They organize events, manage communications, and facilitate networking opportunities to keep alumni engaged with the institution. Alumni Coordinators also collect feedback, support fundraising efforts, and may assist alumni with career development resources. Their work helps strengthen the alumni community and fosters ongoing support for the organization.

What are the key skills and qualifications needed to thrive as an alumni coordinator?

To thrive as an Alumni Coordinator, you typically need a background in communications, public relations, or a related field, along with experience in event planning and relationship management. Familiarity with alumni database systems (like Raiser's Edge or Salesforce), email marketing platforms, and social media tools is highly valuable. Exceptional interpersonal skills, organization, and the ability to engage diverse groups help you build meaningful alumni relationships. These abilities are crucial for fostering alumni engagement, supporting institutional advancement, and creating lasting connections within the alumni community.

How does an alumni coordinator typically collaborate with other departments within an organization?

An Alumni Coordinator regularly works with departments such as communications, development, and career services to create and maintain strong alumni engagement initiatives. This collaboration might include planning joint events, collecting alumni success stories for marketing, or coordinating mentorship programs. By working cross-functionally, Alumni Coordinators ensure that alumni activities align with the organization's broader goals and that alumni have multiple avenues to stay connected and involved. Strong communication skills and the ability to build relationships across teams are essential for success in this role.

What is the difference between Alumni Coordinator vs Development Coordinator?

AspectAlumni CoordinatorDevelopment Coordinator
Required CredentialsBachelor's degree often in communications, education, or related fieldsBachelor's degree, often in nonprofit management, communications, or related fields
Work EnvironmentEducational institutions, alumni associationsNonprofits, educational institutions, fundraising departments
Employer & Industry UsagePrimarily in higher education and alumni relationsIn fundraising, nonprofit, and educational sectors
Common Search & ComparisonAlumni Coordinator vs Development Coordinator

The main difference is that Alumni Coordinators focus on maintaining relationships with alumni and organizing alumni events, while Development Coordinators are more involved in fundraising efforts and donor relations. Both roles often require similar educational backgrounds and work in educational or nonprofit settings, but their primary responsibilities differ in scope and focus.

What are popular job titles related to Alumni Coordinator jobs in Springfield, MA?

For Alumni Coordinator jobs in Springfield, MA, the most frequently searched job titles are:

What job categories do people searching Alumni Coordinator jobs in Springfield, MA look for?

The top searched job categories for Alumni Coordinator jobs in Springfield, MA are:

What cities near Springfield, MA are hiring for Alumni Coordinator jobs?

Cities near Springfield, MA with the most Alumni Coordinator job openings:

Alumni Coordinator jobs near you
Infographic showing various Alumni Coordinator job openings in Springfield, MA as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 17% Part Time, 1% Temporary, 1% Contract, and 1% Nights. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution, with an average salary of $53,708 per year, or $25.8 per hour.

Associate Director of Advancement Services and Operations

BAY PATH UNIVERSITY

Longmeadow, MA

Full-time

Re-posted 8 days ago

Job description

Supervisor: Vice President of Institutional Advancement

Status: Full-time, 37.5 hours/week

Hours: 8:30 am - 5:00 pm

Job Location: Longmeadow Campus

Exempt (Yes/No): Yes
 

JOB SUMMARY: Reporting to the Vice President of Institutional Advancement, the Associate Director of Advancement Services and Operations will oversee daily gift processing and acknowledgements; update the donor database; provide regular financial/accounting reports and reconciliations; and support the development of donor fund reports. In support of the Institutional Advancement prospect management system, the Associate Director will work with the Data Coordinator on prospect screening, prospect reports, and moves management, updating prospect records to accurately reflect ratings and activities. The Associate Director will provide crucial assistance and a strong foundation for the development staff’s efforts to manage, identify, cultivate, solicit, and steward major gift prospects and annual fund donors. They will assist in the development and design of reports to support departmental needs. This detail-oriented position will produce a variety of reports on a regular basis and maintain an assortment of lists in support of Advancement needs and activities. The successful candidate will work with high-level, often confidential information and operate under strict standards and tight deadlines.

ESSENTIAL JOB FUNCTIONS:
  • Serve as the administrator of the Institutional Advancement CRM, Blackbaud Raiser's Edge NXT, including but not limited to Raiser's Edge Online Express, Blackbaud NetCommunity (BBNC), ResearchPoint-Target Analytics, and the affiliated modules and tools associated with Blackbaud Raiser's Edge NXT.
  • Supervise the Prospect Research and Data Coordinator 
  • Perform giving trend analysis. 
  • Administer key advancement operations: student worker payroll, purchasing/invoicing, and help with divisional budget reconciliation.
  • Assist the Vice President of Advancement with the Board of Trustees Institutional Advancement Committee
  • Facilitate the development of an annual honor roll of donors.
  • Assist with the creation of new donor funds and gift criteria-description.
  • Facilitate the creation of new pledges and administrative paperwork.
  • Partner with key University functional areas, e.g. Finance, Financial Aid, Academic Affairs, and Student Affairs. 
  • Responsible for accurate gift entry, batch preparation for the business office and gift acknowledgment production and oversight. This position records gifts, grants, and pledges to the University ensuring compliance with IRS tax laws and regulations, accounting best practices, and CASE standards.
  • Independently produce, reconcile, organize and maintain reports from the University constituent relations management system (Blackbaud Raiser's Edge NXT) and various other lists, including, but not limited to, regular gift reports, donor fund reports, alumni lists, mailing lists, prospect management reports, monthly gift reports for business office, monthly LYBUNT lists, annual pledge review and other reports and lists as requested by supervisor.
  • In support of the prospect management system, provide donor/prospect screening/research and donor reports for Advancement staff as requested, for potential visits and events, alerting staff of any changes in constituent vital information, including gifts, news or activities.
  • Design and revise reports to be pulled from the University database in support of department goals and activities.
  • Supervise the revision and production of timely and appropriate acknowledgement and other assigned letters.
  • Accurately maintain the University database 
  • Maintain active knowledge of university gift acceptance policies and procedures.
  • Manage and maintain Virtual Engagement Officers (VEO) portfolios by updating records, importing VEO actions into Raiser's Edge, and ensuring accurate and timely data entry based on information received from VEOs.
  • Manage and monitor the departmental budget and purchasing activities.
  • Work with Financial Aid to secure student work funds; manage the recruitment process by posting positions and interviewing candidates; and supervise and oversee student workers.
  • Assist immediate supervisor in cross-training Advancement staff and support new Institutional Advancement employee orientation.
  • Participate in department meetings, university committees and professional development programs as required.
  • Attend training(s) as required.
  • Perform any other duties or tasks as assigned by the University.

SUPERVISORY RESPONSIBILITIES:

  • Prospect Research and Data Coordinator 
  • Student-workers

QUALIFICATIONS:

  • Minimum of Associate's degree required, Bachelor's degree preferred.
  • Experience in a fundraising environment or related advancement experience, preferably for a nonprofit or higher education institution. Experience with gift processing and donor database usage desired (ex. Jenzabar, Raiser's Edge)
  • Excellent Microsoft Office skills, particularly Excel (knowledge of Pivot Tables a plus) and mail merge with Word.
  • Bookkeeping or Accounting experience is desirable.
  • Able to utilize the Internet (including social media) and provided resources to conduct constituent research.
  • Proven excellent organizational skills.
  • Demonstrated ability to prioritize workload, manage changing priorities, work with frequent interruptions and meet deadlines.
  • Able to work both independently and collaboratively to manage multiple responsibilities.
  • Initiative, problem solving skills and high attention to detail and accuracy.
  • Excellent writing skills.
  • Good judgment, confidentiality and discretion in communicating with colleagues and constituents.
  • Strong communication and customer service skills.
  • Ability to adhere to University policies and procedures.
  • Should possess excellent interpersonal, written and oral communication skills, attention to detail with the ability to establish and maintain effective relationships with students, faculty and staff. 
  • Ability to work independently and within a team.
  • Ability to establish and maintain effective working relationships with all members of the University community including students, faculty, staff, and administrators.
  • Ability to handle confidential information with discretion and within FERPA and HIPAA guidelines.
  • All new employees must complete the FERPA, Anti-Harassment, and any other required online trainings within 15 days of employment.
  • General knowledge of the University's mission, purpose and goals and the role this position plays in achieving those goals.

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