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Advancement Services Jobs (NOW HIRING)

Indiana Wesleyan University

IN · On-site

Advancement Services and Operations * Provide oversight for advancement services, including: * Advancement technology and CRM management * Prospect research and prospect management * Gift processing ...

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Advancement Services information

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$21.5K

$52.8K

$82K

How much do advancement services jobs pay per year?

As of Aug 8, 2026, the average yearly pay for advancement services in the United States is $52,792.00, according to ZipRecruiter salary data. Most workers in this role earn between $41,000.00 and $61,000.00 per year, depending on experience, location, and employer.

How does an advancement services professional typically collaborate with fundraising and alumni relations teams?

Advancement Services professionals play a crucial support role by managing donor databases, gift processing, and reporting, which enables fundraising and alumni relations teams to focus on outreach and relationship-building. They ensure that data is accurate, up-to-date, and accessible, helping colleagues tailor communications and track engagement. Regular collaboration occurs through meetings, project planning, and data analysis, allowing Advancement Services staff to provide insights and technical expertise that drive strategic decisions and successful campaigns.

What are the key skills and qualifications needed to thrive in advancement services, and why are they important?

To thrive in Advancement Services, you need strong analytical abilities, attention to detail, and a background in data management or fundraising, often supported by a relevant bachelor’s degree. Proficiency with donor management systems (such as Raiser's Edge), CRM databases, and reporting tools is typically required. Excellent organizational skills, discretion, and collaborative communication are standout soft skills in this field. These competencies ensure accurate data stewardship, effective fundraising support, and strong relationships with stakeholders.

What is advancement services?

Advancement Services refers to the administrative and technical support functions that enable fundraising, alumni relations, and other advancement efforts in educational and nonprofit organizations. This field includes data management, gift processing, donor stewardship, prospect research, and reporting. The goal of Advancement Services is to ensure that information is accurate, secure, and accessible so that fundraising teams can effectively engage donors and maximize philanthropic support.

What is the difference between Advancement Services vs Fundraising Coordinator?

AspectAdvancement ServicesFundraising Coordinator
Primary FocusData management, database maintenance, gift processingPlanning and executing fundraising events, donor outreach
Required SkillsDatabase skills, attention to detail, administrative skillsCommunication, event planning, donor relations
Work EnvironmentOffice-based, nonprofit or educational institutionsOffice and event settings, nonprofit organizations
Common CertificationsNone typically required, but database certifications helpfulNone typically required, but fundraising certifications beneficial

Advancement Services primarily handles data and administrative tasks related to donor information, while Fundraising Coordinators focus on engaging donors and organizing fundraising activities. Both roles are essential in nonprofit organizations but differ in their core responsibilities and skill sets.

More about Advancement Services jobs
What cities are hiring for Advancement Services jobs? Cities with the most Advancement Services job openings:
What are the most commonly searched types of Advancement Services jobs? The most popular types of Advancement Services jobs are:
What states have the most Advancement Services jobs? States with the most job openings for Advancement Services jobs include:
What job categories do people searching Advancement Services jobs look for? The top searched job categories for Advancement Services jobs are:
Advancement Services jobs near you
Infographic showing various Advancement Services job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 17% Part Time, 1% Temporary, and 4% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $52,792 per year, or $25.4 per hour.

Gift Processing Specialist for Advancement Services

Randolph-Macon College

Ashland, VA • On-site

$26 - $30/hr

Full-time

Posted 15 days ago

Job description

Randolph-Macon College seeks applications for a full-time Gift Processing Specialist for Advancement Services. Reporting to the Director of Advancement Services, this position is responsible for the accurate and timely processing, receipting, and acknowledgment of charitable contributions to Randolph-Macon College in accordance with donor intent, College policies, IRS regulations, and Council for Advancement and Support for Education (CASE) guidelines. This position manages the gift processing cycle, maintains the integrity of donor and gift records, reconciles gifts received from multiple sources, and supports the Advancement Office by generating financial and constituent reports. This position plays a vital role in ensuring data accuracy, regulatory compliance, and the effective stewardship of donor contributions.

Responsibilities

  • Lead gift entry and processing of matching gifts, sustaining gifts, soft credits, stock transfers, pledges, and in-kind donations; enter all monetary data into Raiser’s Edge (RE NXT) in accordance with donor intent and expected turnaround times.
  • Generate tax receipt letters in accordance with donor intent, Randolph-Macon College policies, IRS rules and regulations governing contributions to 501(c)(3) organizations, and Council for Advancement and Support for Education (CASE) guidelines.
  • Prepare acknowledgment letters for annual gifts, matching gifts, memorial and honorary gifts, scholarship gifts, reunion gifts, and other donations using Raiser’s Edge, Word, and Excel.
  • Query the development database to generate financial and constituent reports and maintain an index of reports to ensure consistency of data.
  • Work with the Director of Advancement Services to manage the online giving program, process credit card gifts and electronic fund transfers, and prepare detailed monthly reports for the Business Office.
  • Coordinate with external credit card processing vendors to reconcile credit card gift transactions, updates, and adjustments.
  • Produce copy for the Annual Honor Roll of Donors and compile information for donor recognition publications and plaques.
  • Add and update biographical information received as part of gifts to the College.
  • Track outstanding pledges and prepare pledge reminders for commitments to be paid over time.
  • Accurately create and maintain appeal codes, funds, gift restrictions, acknowledgment information, and relationships; work with fundraisers, programs, and the finance team to clarify donor intent and contribution details.
  • Analyze gifts to determine the appropriate campaigns, funds, and appeals, and confer with directors and gift officers as needed to accurately record donations and pledges.
  • Save all necessary backup for gifts and fund documentation using the College's imaging solution in accordance with the College’s document retention policy.
  • Serve as a resource for gift management-related inquiries.
  • Adhere to the highest standards of professional conduct.
  • Perform other duties as assigned.

Required Qualifications

  • Strong interpersonal and organizational skills with the ability to meet deadlines.
  • Strong written and verbal communication skills.
  • Proficiency with computer databases and Microsoft Office, including Excel, Access, Word, PowerPoint, and Publisher.
  • Accuracy with financial figures and exceptional attention to detail.
  • Ability to work independently and collaboratively with others.
  • Ability to maintain confidentiality and exercise discretion when handling sensitive donor and financial information.
  • Ability to prioritize multiple projects while meeting established deadlines.
  • Flexibility and willingness to work occasional evenings and weekends.

Preferred Qualifications

  • Bachelor's degree, preferably in Accounting.
  • Experience with Raiser’s Edge (RE NXT).
  • Nonprofit experience, with preference given to experience in higher education.
  • Ability to interact effectively with donors and volunteers, with an understanding and enthusiasm for the solicitation, cultivation, and relationship-building process.
  • High energy, initiative, and an appreciation for the purpose and values of a traditional residential college.

The College

Founded in 1830, Randolph-Macon has about 1800 students and is located in Ashland, VA, a residential community 15 miles north of Richmond and 90 miles south of Washington D.C., thereby having all the benefits for its students, faculty and staff of a dynamic metropolitan area which serves as the state capital. Over 85% of students reside on campus. For more information about the College see www.rmc.edu.

Randolph-Macon College does not discriminate on the basis of race, color, creed, religion, age, sex, sexual orientation, gender identity, national origin, marital status, disability, or veteran status in its education or employment programs or activities.

Application

To apply for the position, submit the following documents to https://bit.ly/3TgawaO in Microsoft Word or PDF format: a current CV, cover letter addressing the position responsibilities and qualifications, and contact information for two professional references to Claudia Burcham, Human Resources Generalist. The review and interview process will commence as strong applications are received and the search will remain open until the position is filled.