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Advancement Services Jobs (NOW HIRING)

Advancement Services Coordinator

Columbia, SC · On-site

$18.25 - $23.25/hr

The Advancement Services Coordinator is a key member of Hammond School's Advancement team and serves as the primary steward of advancement data, gift processing, donor acknowledgments, and ...

Advancement Services Coordinator

Galway, NY · On-site

$20 - $25.25/hr

The Advancement Services Coordinator is a key member of Hammond School's Advancement team and serves as the primary steward of advancement data, gift processing, donor acknowledgments, and ...

Advancement Services Coordinator

NJ · On-site

$21 - $26.50/hr

Advancement Services Coordinator Department: Advancement Reports To: Head of School Classification: Exempt/ 12 months, Full-Time Position Summary: The Advancement Services Coordinator provides ...

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Advancement Services information

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$21.5K

$52.8K

$82K

How much do advancement services jobs pay per year?

As of Aug 7, 2026, the average yearly pay for advancement services in the United States is $52,792.00, according to ZipRecruiter salary data. Most workers in this role earn between $41,000.00 and $61,000.00 per year, depending on experience, location, and employer.

How does an advancement services professional typically collaborate with fundraising and alumni relations teams?

Advancement Services professionals play a crucial support role by managing donor databases, gift processing, and reporting, which enables fundraising and alumni relations teams to focus on outreach and relationship-building. They ensure that data is accurate, up-to-date, and accessible, helping colleagues tailor communications and track engagement. Regular collaboration occurs through meetings, project planning, and data analysis, allowing Advancement Services staff to provide insights and technical expertise that drive strategic decisions and successful campaigns.

What are the key skills and qualifications needed to thrive in advancement services, and why are they important?

To thrive in Advancement Services, you need strong analytical abilities, attention to detail, and a background in data management or fundraising, often supported by a relevant bachelor’s degree. Proficiency with donor management systems (such as Raiser's Edge), CRM databases, and reporting tools is typically required. Excellent organizational skills, discretion, and collaborative communication are standout soft skills in this field. These competencies ensure accurate data stewardship, effective fundraising support, and strong relationships with stakeholders.

What is advancement services?

Advancement Services refers to the administrative and technical support functions that enable fundraising, alumni relations, and other advancement efforts in educational and nonprofit organizations. This field includes data management, gift processing, donor stewardship, prospect research, and reporting. The goal of Advancement Services is to ensure that information is accurate, secure, and accessible so that fundraising teams can effectively engage donors and maximize philanthropic support.

What is the difference between Advancement Services vs Fundraising Coordinator?

AspectAdvancement ServicesFundraising Coordinator
Primary FocusData management, database maintenance, gift processingPlanning and executing fundraising events, donor outreach
Required SkillsDatabase skills, attention to detail, administrative skillsCommunication, event planning, donor relations
Work EnvironmentOffice-based, nonprofit or educational institutionsOffice and event settings, nonprofit organizations
Common CertificationsNone typically required, but database certifications helpfulNone typically required, but fundraising certifications beneficial

Advancement Services primarily handles data and administrative tasks related to donor information, while Fundraising Coordinators focus on engaging donors and organizing fundraising activities. Both roles are essential in nonprofit organizations but differ in their core responsibilities and skill sets.

More about Advancement Services jobs
What cities are hiring for Advancement Services jobs? Cities with the most Advancement Services job openings:
What are the most commonly searched types of Advancement Services jobs? The most popular types of Advancement Services jobs are:
What states have the most Advancement Services jobs? States with the most job openings for Advancement Services jobs include:
Infographic showing various Advancement Services job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 17% Part Time, 1% Temporary, and 4% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $52,792 per year, or $25.4 per hour.

Advancement Services Specialist

Middlesex Community College

Lowell, MA • On-site

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 3 days ago

New


Job description


Title: Advancement Services Specialist
Unit: Non-Unit Professional (NUP)
Department: College Advancement
Reports to: Dean of College Advancement
Date: July 23, 2026
General Summary: Under the direction of the Dean of College Advancement, the Advancement Services Specialist leads the development and operation of processes, data, systems, and reporting used by the Advancement/Foundation team and their partners at the College. The Advancement Services Specialist has primary responsibility for the integrity and effective operations of data management, donor records and information, and gift processing. The incumbent manages the strategic implementation and use of technological systems to increase and maintain the effectiveness of MCC's relationships with all its constituents. They oversee the day-to-day management of all aspects of the development and alumni database and information services and are responsible for the documentation, reporting, and analytics for prospect management, individual fundraising, direct marketing, annual giving, targeted campaigns, events and other projects as assigned. The Advancement Services Specialist will guide the Advancement Office and the College in its efforts to use data to identify prospects; increase major, planned and annual gifts; generate direct response and on-line giving revenue; and improve rates of donor retention.
The Advancement Services Specialist is responsible for accuracy of data and ensuring the best utilization of Blackbaud's Raiser's Edge and NXT software as well as the E-Mobile constituent engagement tool and other software. The incumbent troubleshoots system problems and provides support and training for all Raiser's Edge users and generates campaign, donor and alumni relations, and other specialized mailing lists. The incumbent also develops complex system queries to identify key constituent groups and works with Blackbaud (vendor) on technical/system issues, implements new Raiser's Edge modules and system upgrades. They conduct regular database maintenance, cleanup, system upgrade/enhancements, import of new data, training and select audit functions.
The Advancement Services Specialist works in partnership with the Advancement team, contributing strategies and leadership to help reach fundraising and engagement goals. The Advancement Services Specialist reviews and assesses the existing operations to increase data integrity, improve processes, create/update standard operating procedures, create management reports and provide important information for key decision-making. They train all officers, new employees and staff on Raiser's Edge, BlackBaud products and updates, Award Spring, as well as other software tools utilized by the department.
The Advancement Services Specialist will assist with the design, implementation and management of online registrations, surveys, and data collecting resources to track and report for various college events outside of the Advancement office as needed.
Duties and Responsibilities:
Data Management:
  • Maintains all aspects of College Advancement services including database management, data integrity, gift processing, and reporting.
  • Provides vision and support to develop applications for a wide range of initiatives and projects.
  • Serves as the Advancement department's primary liaison to the college's IT department.
  • Maintains familiarity with data sources, including other college areas such as enrollment services, search engines, professional search engines, NCOA, and the U.S. Postal Service.
  • Performs sophisticated segmentation and selection of lists for direct mail, marketing campaigns, President's visit to alumni, donors and prospects in specific geographic areas, email campaigns and in-house mailings.
  • Manages frequent data imports and exports from multiple outside sources.
  • Creates, documents, and enforces data entry guidelines to ensure data quality and consistency.
  • Ensures donor profiles are updated, current, and accurate.
  • Uses on-line and other resources to gather publicly available information on donors and prospects for data hygiene.
  • Identifies qualified research services for mass donor screenings.
  • Oversees data verification for accuracy on reports.
Raiser's Edge/BlackBaud Expertise:
  • Maintains the integrity of the Raiser's Edge database to ensure accurate and comprehensive data entry.
  • Manages the business relationship with Blackbaud, Inc.
  • Researches current and prospective constituencies for community outreach.
  • Creates marketing campaigns to recruit and advertise specialty grants for Institutional Advancement
Gift Processing:
  • Processes donations, matching gifts, pledges and reconciles with finance.
  • Audits pledges, tracking and reporting all outstanding pledged donations
  • Prepares documentation on procedures as required. (This is done outside of gift processing as well)
  • Prepares, submits and enters financial deposits.
Prospect Research:
  • Prospect management, research and identification through Research Point and other resources to assist with College Advancement initiatives.
  • Suggest opportunities for funding that align with MCC's Strategic Plan and the MCC Foundation's mission to support MCC students.
  • Grant research through collaboration on the Advancement Grant Opportunities committee.
Technology/Social Media:
  • Maintains awareness and knowledge of new technologies. Offers suggestions on incorporating such technologies into current programs.
  • Creates and maintains online donation pages for all departments at the college. Seeks best practices for online giving platforms.
  • Sends frequent email blasts to specific constituent groups.
  • Researches donor prospects utilizing Raiser's Edge Research Point software and other media outlets to conduct research and generate reports on findings
  • Assesses and identifies potential problems
  • Assists with ADA remediation efforts with College's website and other digital materials.
  • Assists with Website maintenance, embedding code for videos and forms on pages, using HTML and includes files.
  • Participates in Professional Development opportunities.
  • Assists with other software products and implementations as required.
  • Manages and trains staff with Raiser's Edge applications and modules, along with website, AwardSpring, Banner and other software used within the department.
Reporting:
  • Establishes campaign tracking protocols and ensures adherence to reporting standards.
  • Produces all annual reports on giving.
  • Works with staff to develop, maintain, and produce reporting and analyze documents for each fundraising project.
  • Interfaces with finance department to ensure consistent revenue reporting. Designs, researches, analyzes, and creates top executive reports for benchmarking and ongoing data analysis including reports for President, Vice President of Institutional Advancement & Workforce Development, Dean of College Advancement, etc.
Project Management:
  • Manages multiple projects and timelines simultaneously, in a dynamic, fast-paced environment.
  • Proactively identify potential problems and provide solutions.
  • Works with other college departments to design and manage their online registrations, reports and email communications for events outside the Advancement office.
  • Analyzes and reports on data as needed
  • Assists the Advancement Office with fundraising event operations, and outreach initiatives, the annual fund grants process, Annual Report, Tax Receipt mailing, Foundation Scholarship online application process, and alumni research, cultivation, stewardship and relations.
BANNER and Budgeting:
  • Designs data mapping; directs and manages the transfer of student data files from BANNER to Raiser's Edge.
  • Coordinates with Human Resources effective data mapping that regularly updates employee status as it relates to Advancement initiatives.
  • Creates and processes purchase orders, invoices and financial information as needed for Advancement and Foundation related activities and payment processing.
  • Provides Banner reports as needed for finance, audit, budgets, purchasing and planning purposes.
  • Coordinates all budget activity for the department including processing PO requests, monitoring all budget codes, and generating budget reports on spending and available funds for both Advancement and the MCC Foundation.
  • Manages and administers the Accounts Payable function for both the Advancement and Foundation Banner codes.
  • Performs other related duties as required.
Requirements:
  • Bachelor's Degree
  • Five or more years' experience in a Development Office
  • Database management (RE/NXT Raiser's Edge) knowledge and experience
  • Proficiency in MS Office suite, AwardSpring, and Crystal Reports
  • Attention to detail, ability to prioritize and manage multiple projects
PREFERRED QUALIFICATIONS:
  • Master's Degree
  • Experience in higher education
  • Demonstrated skills in problem solving techniques
  • Excellent oral and written communication skills
Additional Information:
Salary Range: $77,000-$87,000 actual salary commensurate with academic background and experience. Employees of Middlesex Community College are considered employees of the Commonwealth of Massachusetts and receive benefits, which include:
  • High-quality and affordable health insurance through the Commonwealth's Group Insurance Commission (GIC)
  • Competitive Dental and Vision Plans
  • Flexible Spending Account and Dependent Care Assistance programs
  • Low-cost basic and optional life insurance
  • Retirement Savings: State Employees' Pension or Optional Retirement Program (ORP) and Deferred Compensation 457(b) plan or 403(b).
  • 12 paid holidays per year and competitive Sick, Vacation, and Personal Time
  • Tuition Benefits for employees and dependents at state colleges and universities
  • Short-Term Disability and Extended Illness program participation options
  • Professional Development and Continuing Education opportunities
  • Cell Phone Bill Discounts with Verizon and T-Mobile Cell Phone Carriers
  • Access to the Commonwealth's Mass4You, employee assistance program
  • Free employee parking on Bedford and Lowell campuses
  • Eligibility towards Public Service Loan Forgiveness (PSLF)
Location: Lowell campus with occasional travel to Bedford as needed
Hours: 37.5 hours per week, schedule to be determined upon hire
Expected Start Date: August/ September 2026
Application Deadline: August 6, 2026
Application Instructions:
All applicants must apply online by submitting:
  • Cover Letter
  • Resume
  • Names and contact information for three (3) professional references

Pre-Employment Requirements:
The College will not sponsor applicants for work visas.
All offers of employment at Middlesex Community College are contingent upon clear results of a thorough background check. Background checks will be conducted on all final candidates, as deemed necessary.
Middlesex Community College only accepts application materials through our online application system. We are unable to accept application materials through mail, email, fax, or hand delivery. If you do not have access to a computer, please contact Human Resources at careers@middlesex.edu.
Middlesex Community College strives to make the application and interview process accessible for all applicants but understands that applicants may still encounter barriers due to ability, language, or technology. If we can make the process any more accessible for you, contact Human Resources at 781-280-3546 or careers@middlesex.edu.