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Advancement Services Jobs (NOW HIRING)

Hammond School

Advancement Services Coordinator

Columbia, SC · On-site

$18.25 - $23.25/hr

The Advancement Services Coordinator is a key member of Hammond School's Advancement team and serves as the primary steward of advancement data, gift processing, donor acknowledgments, and ...

Onu

Advancement Services Coordinator

Ada, OH · On-site

$18.25 - $23.25/hr

Supports Department of Advancement Services in Gift Processing, Biographic Data maintenance and entry, Data Integration with third-party systems, special projects, and fulfills cross-department needs ...

CASE

Advancement Services & Database Specialist

Concord, MA · On-site

$65 - $90/hr

The Advancement Services & Database Specialist is the primary operational cornerstone of the Advancement and Engagement Office. Reporting directly to the Director of Advancement Services, this ...

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$52.8K

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How much do advancement services jobs pay per year?

As of Sep 4, 2026, the average yearly pay for advancement services in the United States is $52,792.00, according to ZipRecruiter salary data. Most workers in this role earn between $41,000.00 and $61,000.00 per year, depending on experience, location, and employer.

What is advancement services?

Advancement Services refers to the administrative and technical support functions that enable fundraising, alumni relations, and other advancement efforts in educational and nonprofit organizations. This field includes data management, gift processing, donor stewardship, prospect research, and reporting. The goal of Advancement Services is to ensure that information is accurate, secure, and accessible so that fundraising teams can effectively engage donors and maximize philanthropic support.

How does an advancement services professional typically collaborate with fundraising and alumni relations teams?

Advancement Services professionals play a crucial support role by managing donor databases, gift processing, and reporting, which enables fundraising and alumni relations teams to focus on outreach and relationship-building. They ensure that data is accurate, up-to-date, and accessible, helping colleagues tailor communications and track engagement. Regular collaboration occurs through meetings, project planning, and data analysis, allowing Advancement Services staff to provide insights and technical expertise that drive strategic decisions and successful campaigns.

What are the key skills and qualifications needed to thrive in advancement services, and why are they important?

To thrive in Advancement Services, you need strong analytical abilities, attention to detail, and a background in data management or fundraising, often supported by a relevant bachelor’s degree. Proficiency with donor management systems (such as Raiser's Edge), CRM databases, and reporting tools is typically required. Excellent organizational skills, discretion, and collaborative communication are standout soft skills in this field. These competencies ensure accurate data stewardship, effective fundraising support, and strong relationships with stakeholders.

What is the difference between Advancement Services vs Fundraising Coordinator?

AspectAdvancement ServicesFundraising Coordinator
Primary FocusData management, database maintenance, gift processingPlanning and executing fundraising events, donor outreach
Required SkillsDatabase skills, attention to detail, administrative skillsCommunication, event planning, donor relations
Work EnvironmentOffice-based, nonprofit or educational institutionsOffice and event settings, nonprofit organizations
Common CertificationsNone typically required, but database certifications helpfulNone typically required, but fundraising certifications beneficial

Advancement Services primarily handles data and administrative tasks related to donor information, while Fundraising Coordinators focus on engaging donors and organizing fundraising activities. Both roles are essential in nonprofit organizations but differ in their core responsibilities and skill sets.

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Advancement Services jobs near you
Infographic showing various Advancement Services job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 15% Part Time, and 3% Contract. Highlights an 90% Physical, 2% Hybrid, and 8% Remote job distribution, with an average salary of $52,792 per year, or $25.4 per hour.

Advancement Services Coordinator

Benedictine University

Lisle, IL • On-site

$19.50 - $24.75/hr

Full-time

Re-posted 21 days ago

Job description

Job Title:  Advancement Services Coordinator

Department:  Advancement Services

Reports to:  Director, Advancement Services

Status:  Full-time, Benefit Eligible

Rate:  22.36 hourly

Location:  Lisle Campus

Position Summary:  Responsible for the entry and accuracy of allgifts and pledges into the Raiser's Edge NXT system, processing matching gifts and payroll deductions and generatingdaily batch reports.  Enter and maintainalumni and donors' data.  Run anddistribute basic reports.  Process andsend out donor thank you letters and receipts.

Essential Job Responsibilities:

1. Receive, analyze, and process gifts of cash, checks, credit cards, online gifts, bankdrafts, in-kind, pledges, stocks, matching gifts, and payroll deductions.Research any missing information and communicate with Advancement colleagues,other departments, and donors to determine the proper way to deposit anddesignate gifts as needed.  Set up newdesignation numbers and appeal codes in Raisers Edge and coordinate with theFinance Department to allocate to the proper budget account.  Generate and process Gift Check Deposits tothe WinTrust Bank Gift Account and run Deposit Detail Reports.  Prepare daily batch reports.  Create and upload e-files of all posted giftdocumentation and daily batch reports.  Perform a routine reconciliation check with Raisers Edge and Authorize.netonline payment gateways.  Supportsupervisor in reconciling and exporting RaisersEdge gift data for the Finance Dept. to post to budget accounts for month-endclose.

2.  Export and combine data from eTeamSponsor and Authorize.net to generate, reconcile, and process online gift batchesfor Athletic campaigns.  Communicate withDonor, Athletic Dept. and Finance Dept. to resolve eTeamSponsor credit card disputes.

3.  Schedule and maintain a system of recurringgifts ensuring timely annual acknowledgements.

4.  Prepareand issue combined Gift Receipts and Thank You letters. Update donor records accordingly.

5.  Maintaina system of matching gift companies as well as donor-advised fundorganizations. Communicate with coordinators at corporations as needed. 

6.  Create new constituent records, research, and updatedata in Raiser's Edge. Work on data integrity projects.

Other Functions:

1.    Assist in defining and documenting policy and procedures

2.  Support interpretation of IRS rules and regulations for charitable giving

3.  Utilize available research tools to conduct basic research and prospect identification searches as required.

4.  Assist in departmental projects and events when applicable.

5.  Other duties as assigned by the Director.

6.  Create team meeting agendas and take team meetingnotes.      

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