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Advancement Services Manager Jobs (NOW HIRING)

Onu

Advancement Services Coordinator

Ada, OH · On-site

$18.25 - $23.25/hr

Supports Department of Advancement Services in Gift Processing, Biographic Data maintenance and ... New alumni management * Prepare annual gift statements * Payroll deduction pledge and gift ...

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$61.4K

$102.5K

How much do advancement services manager jobs pay per year?

As of Aug 16, 2026, the average yearly pay for advancement services manager in the United States is $61,351.00, according to ZipRecruiter salary data. Most workers in this role earn between $44,000.00 and $69,000.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an advancement services manager?

To thrive as an Advancement Services Manager, you need expertise in data management, fundraising operations, and knowledge of donor relations, often supported by a bachelor's degree in a related field. Proficiency with customer relationship management (CRM) systems like Raiser's Edge, data analytics tools, and gift processing platforms is typically required. Strong attention to detail, analytical thinking, and effective communication are standout soft skills for this role. These skills are essential to ensure data integrity, support fundraising goals, and facilitate meaningful engagement between the organization and its supporters.

What is the difference between Advancement Services Manager vs Development Coordinator?

AspectAdvancement Services ManagerDevelopment Coordinator
Required CredentialsBachelor's degree, experience in database management, fundraising software proficiencyBachelor's degree, basic fundraising or nonprofit experience
Work EnvironmentNonprofit organizations, educational institutions, fundraising departmentsNonprofits, schools, community organizations
Employer & Industry UsageUsed in fundraising and development departments to oversee data and gift processingUsed in fundraising teams to support donor relations and event coordination

The Advancement Services Manager primarily focuses on managing donor data, processing gifts, and ensuring data accuracy within fundraising systems. In contrast, the Development Coordinator handles donor communication, event planning, and supporting fundraising campaigns. While both roles support fundraising efforts, the manager has a more technical and data-driven focus, whereas the coordinator emphasizes donor engagement and event logistics.

What is an advancement services manager?

Advancement Services Managers are professionals who oversee the administrative, technical, and data management functions that support fundraising and alumni relations in educational institutions or nonprofit organizations. They manage donor databases, ensure data accuracy, process gifts, and generate reports to support development strategies. Their work enables fundraisers and advancement teams to engage donors effectively and track the impact of philanthropic efforts.

What are the main challenges faced by an advancement services manager in maintaining accurate donor records?

One of the primary challenges for an Advancement Services Manager is ensuring the accuracy and integrity of donor data across multiple platforms. This involves regularly auditing databases, establishing standardized data entry procedures, and training staff to minimize errors. Additionally, the role often requires balancing privacy concerns with the need for accessible information, and adapting to evolving technologies used for fundraising and stewardship. Collaboration with development officers and IT staff is essential to address these challenges efficiently.
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Advancement Services Manager jobs near you
Infographic showing various Advancement Services Manager job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 16% Part Time, 1% Temporary, and 4% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $61,351 per year, or $29.5 per hour.

Advancement Services Coordinator

Bulletin of the Atomic Scientists

Chicago, IL • On-site, Remote

$52K - $60K/yr

Full-time

Posted 5 days ago

Job description

The Advancement Services Coordinator supports the daily operations of the Advancement Services team including gift entry, event registration entry, acknowledgements and administrative support in implementation of department fundraising tasks.
Key Responsibilities
  • Gift and data entry: Follow all written workflows and processes, entering gift records accurately into Salesforce to produce high-quality donor acknowledgement letters and tax receipts; track event registration information to ensure updated and accurate information for donors, prospects and subscribers. Understand the functionality of Salesforce records and reporting. Partner and provide backup to Advancement Services Manager on Salesforce related to gift entry, running reports, and sending correspondence.
  • Stewardship: Assist with the preparation of briefing packets including prospect research and direct mail pieces for donor and prospect stewardship
  • Donor Correspondence/Direct Mail: Create initial drafts of donor correspondence including mail/email appeals, welcome series, donor impact statements, family foundation materials, and anniversary mailings, utilizing the Bulletin's voice/style and industry best practices, developing engaging content and copy.
  • Cultivation and Fundraising Events: In collaboration with the Advancement and Communications teams, as well as event hosts, help organize and execute successful cultivation and fundraising events, including an annual gala and smaller donor events. Accurately and completely ttrack responses in Salesforce, produce event-related materials and staff donor events.
  • Administrative: Assist with various administrative duties, special programs and donor events as assigned by the Advancement Services Administrator and Chief Advancement Officer
  • Confidentiality: Maintain confidentiality of all donor, subscriber, and confidential fundraising information, including database contact records and information in accordance with internal policies and applicable privacy laws
  • Financial: Perform weekly check deposits and daily audits of transaction fields.
  • Other duties as assigned.
  • One to three years of relevant professional work experience in advancement services, development operations, fundraising administration, nonprofit development, or a related field. Experience with Salesforce or another CRM/database system required.
Qualifications
  • Interest in international affairs, public policy, science/technology, or related discipline
  • This is a hybrid Chicago-based position; the Coordinator will be expected to be in the Hyde Park office at least one day per week.
Competencies and Skills
  • Creative, flexible, resourceful, and detail-oriented team player who is comfortable with multi-tasking and thrives in a fast-paced workplace.
  • Exemplary organizational and time management skills with the ability to work independently.
  • Excellent verbal and written communication skills.
  • Close attention to detail and follow through to ensure accurate and complete donor interactions and materials, think proactively, and prioritize work; manage multiple tasks simultaneously.
  • Strong problem-solving, collaboration, and interpersonal skills.
  • Ability to maintain calm in the face of unanticipated challenges and work productively despite competing priorities and complex projects.
  • Demonstrated sound judgment with the ability to handle sensitive and confidential situations and information with discretion.
  • High-level of data-entry skills and computer proficiency, including office productivity software (e.g., Outlook, Word, Excel, PowerPoint, Adobe Acrobat, Office 365). Advanced proficiency in Word and Excel strongly desired. Knowledge of CRM software and Salesforce a plus.
  • Commitment to the mission, vision, and values of the Bulletin of the Atomic Scientists.

Reports to the Chief Advancement Officer.
Salary range: $52k - $60k, based on experience.

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