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Advancement Administrator Jobs (NOW HIRING)

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Client Administrator

Lawrenceville, GA · On-site

$40K - $42K/yr

This role is essential for the continued growth and support of our clients and serves as the foundation for advancement within the Client Services department. Client Administrators participate in a ...

Arboreta Healthcare

Administrator

Kenesaw, NE · On-site

$94K - $123K/yr

Arboreta Healthcare Licensed Nursing Home Administrator (LNHA) Traveling position covering Iowa ... Opportunities for advancement and leadership * Tuition reimbursement after 1 year of service

DUIT

Microsoft Systems Administrator

Baltimore, MD · On-site

Opportunities for advancement Founded in 2010, DUIT is a Woman-Owned Small Business (WOSB) and ... Administer and support Microsoft 365, Exchange Online, SharePoint, Teams, and OneDrive for business ...

New

DUIT

Microsoft Systems Administrator

Halethorpe, MD · On-site

Opportunities for advancement Founded in 2010, DUIT is a Woman-Owned Small Business (WOSB) and ... Administer and support Microsoft 365, Exchange Online, SharePoint, Teams, and OneDrive for business ...

CareRite Centers LLC

Assistant Administrator

Somers, NY · On-site

$95K/yr

) Assistant Administrator The Paramount at Somers Rehabilitation and Nursing Center Salary: Up to $95 ... Career advancement and professional development opportunities * Supportive leadership team * A ...

Lifespace Communities

Administrator

Orlando, FL · On-site

$119K - $170K/yr

Competitive base + performance incentives aligned to your impact and advancement * Our Space ... Licensed Nursing Home Administrator (or ability to obtain/transfer within required timeframe)

Lifespace Communities

Administrator

Orlando, FL · On-site

$119K - $170K/yr

Competitive base + performance incentives aligned to your impact and advancement * Our Space ... Licensed Nursing Home Administrator (or ability to obtain/transfer within required timeframe)

7 ALPHA

STRTP ADMINISTRATOR

Palmdale, CA · On-site

$25/hr

Opportunity for advancement * Training & development * Wellness resources 7ALPHA seeks an STRTP Administrator. An STRTP Administrator is responsible for the overall leadership, management, and ...

Founding Forward

Advancement Coordinator

Phoenixville, PA · On-site

$19.50 - $26.25/hr

Advancement Coordinator Status: Full-time Location: Valley Forge, PA (Founding Forward, 1601 Valley ... Choice of two Independence Administrators health plan products (for full-time employees) * Dental ...

The Leffell School

Advancement Associate

Hartsdale, NY · On-site

$50K - $60K/yr

Coordinate schedules for the Chief Advancement Officer (CAO) and maintain the master communications ... Financial Admin: Manage expense reports, track department receipts, and assist with ongoing budget ...

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Advancement Administrator information

What is an advancement administrator?

An Advancement Administrator is a professional who supports fundraising, alumni relations, and donor engagement activities within educational institutions or nonprofit organizations. Their responsibilities typically include managing donor databases, coordinating fundraising events, assisting with communications, and providing administrative support to advancement or development teams. They play a key role in ensuring the smooth operation of advancement efforts that help secure resources and build lasting relationships with donors and alumni.

What are the key skills and qualifications needed to thrive as an advancement administrator?

To thrive as an Advancement Administrator, you need strong organizational skills, attention to detail, and familiarity with fundraising principles, usually supported by a bachelor's degree in a related field. Proficiency with donor management databases (like Raiser's Edge), CRM systems, and office software is typically required. Excellent communication, discretion, and the ability to manage multiple priorities are crucial soft skills for success in this role. These abilities ensure efficient support of advancement initiatives, accurate donor records, and effective collaboration with stakeholders.

What are some common challenges advancement administrators face when managing donor databases and records?

Advancement Administrators often encounter challenges such as ensuring data accuracy, maintaining up-to-date donor information, and managing multiple data sources. These responsibilities require strong attention to detail and proficiency with database software. Additionally, Administrators must safeguard sensitive information and comply with privacy regulations, all while supporting the broader advancement team in fundraising and stewardship efforts. Regular training and clear communication with colleagues help address these challenges effectively.
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Advancement Administrator jobs near you
Infographic showing various Advancement Administrator job openings in the United States as of August 2026, with employment types broken down into 83% Full Time, 16% Part Time, and 1% Contract. Highlights an 81% Physical, 1% Hybrid, and 18% Remote job distribution.

Coordinator, Advancement Operations and Donor Relations

WSU -

Dayton, OH • On-site

$50K/yr

Full-time

Re-posted 14 days ago

Job description

Position Information (Default Section)
EEO Statement
Wright State University is an equal opportunity employer.
Faculty Rank or Job Title Coordinator, Advancement Operations and Donor Relations Job Category: Administrative (exempt/non-exempt) Department VP-University Advancement Admin EEO number: 26P186 Position FTE
100%
Minimum Annual Salary $50,000 Salary Band: UC S04 Job Summary/Basic Function:
The coordinator of advancement operations and donor relations is responsible for supporting the University's strategic fundraising initiatives as directed by the vice president. The position provides day-to-day support for the operations of the division, project management support for donor relations, and high-level administrative functions for the vice president.
The coordinator oversees multiple projects to support donor relations and collaborates with internal and external constituents in support of fundraising and stewardship initiatives. The position manages donor events to ensure deliverables and milestones are met; processes donor agreements by coordinating with stakeholders and ensuring all steps are completed in a timely and compliant manner; and ensures accuracy and compliance by auditing donor records and office processes while safeguarding data integrity. The coordinator collaborates and communicates with team members and departments to ensure alignment on donor-related initiatives and office needs.
The position oversees division operations by developing and maintaining efficient administrative systems, improving workflows, ensuring compliance with institutional policies, and fostering team collaboration through onboarding, training, and professional development initiatives, while also identifying opportunities for process improvements to support the University's fundraising goals. Additionally, the coordinator provides executive support by managing the Vice President's daily schedule, communications, and meetings, ensuring follow-up on action items, prioritizing emails and requests, and managing multiple projects with timelines and deliverables to support donor relations and strategic advancement initiatives.
Minimum Qualifications
  • Bachelor's degree
  • Minimum of 2 years related work experience
  • Demonstrated experience with coordinating and managing high-priority projects
  • Demonstrated ability to handle confidential information with discretion
  • Excellent verbal and written communication skills
  • Exceptional organizational and time-management skills
  • Strong analytical and critical thinking skills
  • Proficiency in MS Office Suite and Internet-based collaboration tools
  • Must be detail-oriented and organized
  • Effective problem-solving and project management skills
  • Ability to think and act independently, and work in a fast-paced environment
  • Ability to create and sustain a professional and collaborative work environment
  • Ability to manage multiple priorities with a high level of accuracy and attention to detail
Preferred Qualifications
  • Minimum of 3 years of experience in administrative support, preferably in a senior executive environment
  • Experience in fundraising or advancement
  • Minimum of 3 years of experience in event planning
  • Bachelor's degree in communication, business, or related field
Essential Functions and percent of time:
Project Management (50%)
  • Manage and oversee the communication and assessment of divisional goals, objectives, strategic plans, policies, and operating procedures for University Advancement, which are critical to fundraising efforts.
  • Ensure the success of donor events by coordinating logistics and communication with all stakeholders, including liaising with vendors, venues, and service providers, and ensuring that deliverables and milestones are met.
  • Manage donor agreement and related documentation processing to confirm all required steps are completed and meet organizational standards, including coordinating with relevant stakeholders to facilitate timely completion, monitoring, and following up on outstanding items to ensure all next steps in the agreement process are fulfilled.
  • Oversee and track donor-related items, ensure proper handling, storage, documentation, and office supply inventory and procurement to support ongoing operations and special projects.
  • Conduct regular audits of donor records and office processes to ensure accuracy, compliance, and adherence to organizational policies while maintaining a high level of attention to detail to safeguard the integrity of donor data and documentation.
  • Provide consistent communication with team members and departments to ensure alignment on donor-related initiatives and office needs.
Essential Functions and percent of time (cont'd):
Administrative Support (35%)
  • Develop and ensure an integrated approach to communications for the division, including reports to the President's Council and Board of Trustees, communications with advancement management leadership, and interactions with University constituents.
  • Support the vice president with effective and strategic calendaring, meeting organization, agenda preparation, committee management, and event planning for divisional activities.
  • Ensure seamless communication by serving as the primary point of contact between the Vice President and internal/external stakeholders.
  • Ensure completion of action items by tracking decisions and deadlines discussed in meetings and communicating outcomes to appropriate stakeholders and team members.
  • Oversee multiple projects to support the work of donor relations and collaborate with internal and external constituents in support of fundraising and stewardship initiatives.
  • Direct administrative and other initiatives related to the university's fundraising operations, as well as special projects and programs initiated by the Vice President of Advancement.
Non-Essential Functions and percent of time:
Divisional Operations & Planning (15%)
  • Manage the daily operation of the division, ensuring that priority projects and processes are completed effectively, on time, and on budget.
  • Ensure compliance with budget parameters, efficiently process purchase orders, check requests, and manage office supplies and donor gifts.
  • Oversee and direct divisional onboarding, including coordination of all aspects of training for new hires, including but not limited to new staff paperwork, new staff training schedules, training manuals, division flowcharts, and employee lists.
  • Fosters a collaborative environment by supporting advancement team initiatives and projects.
  • Develops and implements streamlined processes to improve the efficiency and effectiveness of office operations.
Working Conditions
Some nights and weekends.
To preserve the safety and security of the campus community and to maintain the integrity of university operations, it is the policy of Wright State University making an employment offer contingent on various background checks, such as a criminal record, credit history when job related and/or education verifications. Additionally, an administrative review shall be conducted whenever the university learns that an employee is charged with or convicted of a crime (except for minor vehicle violations). Frequently asked questions related to background checks may be found on the Human resources website at http://www.wright.edu/human-resources.
Effective July 1, 2017, per Policy 7230 Wright State University is tobacco-free.  Tobacco use, including the sale, advertising sampling and distribution of tobacco products and tobacco related items is prohibited in all university facilities, on all university owned or leased grounds, university owned or operated residence halls and apartments, and at all university sponsored events regardless of location. Tobacco use is also prohibited in all university vehicles or on any equipment owned, leased or operated by Wright State University.  This policy applies to anyone on campus including students, faculty, staff, visitors, consultants, vendors, patients, volunteers, and contractor employees. 
Special Instructions to Applicants Posting Date 03/27/2026 First Consideration Date: 04/06/2026 Closing Date Open Until Filled Yes

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