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Admissions Intake Coordinator Jobs in Springfield, MA

Help At Home

Intake Client Associate

Hartford, CT · On-site

$21 - $24/hr

The home is more than a place - it's the center of health, care coordination, and Meaningful ... Actively engage with clients to ensure a timely admission process for start of services. * Support ...

CareOne

Hospital Liaison

East Longmeadow, MA

$50K - $80K/yr

... patient admissions via marketing and education activities with contracted and potentially ... Inform health care providers facilities personnel of case acceptance and document patient intake ...

CareOne

Hospital Liaison

East Longmeadow, MA · On-site

$50K - $80K/yr

... patient admissions via marketing and education activities with contracted and potentially ... Inform health care providers facilities personnel of case acceptance and document patient intake ...

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All JobsAdmissions Intake JobsAdmissions Intake Coordinator JobsAdmissions Intake Coordinator Jobs in Springfield, MA

Admissions Intake Coordinator information

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How much do admissions intake coordinator jobs pay per hour?

As of Aug 16, 2026, the average hourly pay for admissions intake coordinator in Springfield, MA is $22.53, according to ZipRecruiter salary data. Most workers in this role earn between $18.46 and $25.14 per hour, depending on experience, location, and employer.

What is the role of an admissions intake coordinator?

An admissions intake coordinator is responsible for managing the initial application process, collecting and reviewing applicant information, and coordinating communication between prospective students and the institution. They often use database systems and communication tools to ensure a smooth and efficient admissions experience. The role requires strong organizational skills and attention to detail.

How does an admissions intake coordinator typically collaborate with other departments during the admissions process?

An Admissions Intake Coordinator plays a key role in facilitating communication between prospective students, admissions counselors, and other departments such as financial aid, academic advising, and student services. They often gather and verify required documentation, schedule interviews or campus tours, and ensure all necessary information is accurately relayed to relevant teams. This collaboration helps create a smooth admissions experience for applicants and supports timely decision-making. Effective coordinators are proactive in following up with both applicants and colleagues to resolve any outstanding issues and keep the process moving efficiently.

What is the difference between Admissions Intake Coordinator vs Admissions Counselor?

AspectAdmissions Intake CoordinatorAdmissions Counselor
Required CredentialsHigh school diploma or associate's degree; some roles prefer bachelor'sHigh school diploma or bachelor's degree; often prefers related field
Work EnvironmentAdministrative office, college or university admissions departmentCampus visits, student interviews, counseling sessions
Employer & Industry UsageEducational institutions, colleges, universitiesEducational institutions, colleges, universities
Common Search & Comparison IntentUnderstanding administrative roles in admissionsGuidance and counseling for prospective students

The main difference is that Admissions Intake Coordinators handle the administrative and logistical aspects of the admissions process, such as processing applications and managing data. Admissions Counselors focus more on student engagement, providing guidance, and conducting interviews. Both roles are essential in the admissions process but serve different functions within educational institutions.

What are the key skills and qualifications needed to thrive as an admissions intake coordinator, and why are they important?

To thrive as an Admissions Intake Coordinator, you need strong organizational skills, attention to detail, and a background in administrative or healthcare support, often with an associate’s or bachelor’s degree. Familiarity with patient management software, electronic health records (EHR), and secure data entry systems is typically required. Excellent interpersonal communication, empathy, and problem-solving abilities help in building rapport with clients and navigating complex situations. These skills ensure accurate intake processes, positive client experiences, and efficient coordination between patients and service providers.

What does an admissions intake coordinator do?

An Admissions Intake Coordinator is responsible for managing the initial process of admitting new clients, patients, or students into an organization, such as a hospital, rehab facility, or educational institution. They collect and review application materials, verify eligibility, and ensure all necessary documentation is completed. Additionally, they often serve as the first point of contact, answering questions and guiding applicants or their families through the intake process. Their role is crucial for ensuring a smooth and efficient admission experience for everyone involved.

What are popular job titles related to Admissions Intake Coordinator jobs in Springfield, MA?

For Admissions Intake Coordinator jobs in Springfield, MA, the most frequently searched job titles are:

What job categories do people searching Admissions Intake Coordinator jobs in Springfield, MA look for?

The top searched job categories for Admissions Intake Coordinator jobs in Springfield, MA are:

What cities near Springfield, MA are hiring for Admissions Intake Coordinator jobs?

Cities near Springfield, MA with the most Admissions Intake Coordinator job openings:

Admissions Intake Coordinator jobs near you
Infographic showing various Admissions Intake Coordinator job openings in Springfield, MA as of August 2026, with employment types broken down into 1% As Needed, 86% Full Time, 10% Part Time, 1% Temporary, and 2% Contract. Highlights an 73% Physical, 1% Hybrid, and 26% Remote job distribution, with an average salary of $46,859 per year, or $22.5 per hour.

Intake Coordinator (Per Diem) (3600)

Hebrew Senior Care

Hartford, CT • On-site

$18.25 - $25/hr

Other

Posted 29 days ago

Job description

Position Summary
The Intake Coordinator supports the overall department by managing the patient referral and admission process for the hospital. This role is responsible for collecting and verifying patient information, coordinating admissions, confirming insurance eligibility, and serving as a liaison between referral sources and hospital departments to ensure a smooth admission experience.
Responsibilities
Admissions & Documentation
  • Coordinate referrals and admissions for the hospital
  • Communicate with hospitals, nursing facilities, and community referral sources regarding potential admissions.
  • Verify patient demographics, insurance coverage, and required authorizations.
  • Enter and maintain accurate patient information within the hospital system.
  • Scan and organize admission documentation.
  • Prepare and distribute admission information to appropriate departments.
  • Perform additional duties as assigned.
Communication
  • Review referrals with the Director of Psychiatry and clinical staff.
  • Notify referral sources of admission decisions.
  • Inform nursing units and other departments of incoming admissions.
  • Answer questions regarding Behavioral Health services and the admission process.
  • Maintain professional communication with patients, families, staff, and referral partners.
Customer Service
  • Deliver courteous, responsive service to patients, visitors, and healthcare partners.
  • Maintain confidentiality and professionalism in all interactions.
  • Promote a positive admission experience.
Professional Expectations
  • Maintain reliable attendance and comply with hospital policies.
  • Participate in required meetings and complete all mandatory education and training.

Qualifications
  • High school diploma or equivalent required; healthcare or behavioral health experience preferred.
  • Experience with admissions, insurance verification, or patient registration is a plus.
  • Strong organizational, communication, and customer service skills.
  • Proficiency with Microsoft Office and electronic medical record systems preferred.
  • Ability to multitask while maintaining accuracy and confidentiality.

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