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Adminstrative Assistant Jobs in Rochester, NY (NOW HIRING)

The Fedcap Group

Administrative Assistant

Rochester, NY

$18 - $24/hr

What You'll Do As Administrative Assistant with Easterseals New York (ESNY) in Rochester, you will report to the Regional Director and perform a variety of administrative and staff support duties in ...

Easterseals

Administrative Assistant

Rochester, NY

$18 - $24/hr

What You'll Do As Administrative Assistant with Easterseals New York (ESNY) in Rochester, you will report to the Regional Director and perform a variety of administrative and staff support duties in ...

The Fedcap Group

Administrative Assistant

Rochester, NY

$18 - $24/hr

What You'll Do As Administrative Assistant with Easterseals New York (ESNY) in Rochester, you will report to the Regional Director and perform a variety of administrative and staff support duties in ...

Fedcap

Administrative Assistant

Rochester, NY

$18 - $24/hr

What You'll Do As Administrative Assistant with Easterseals New York (ESNY) in Rochester, you will report to the Regional Director and perform a variety of administrative and staff support duties in ...

The Fedcap Group

Administrative Assistant

Rochester, NY · On-site

$18 - $24/hr

What You'll Do As Administrative Assistant with Easterseals New York (ESNY) in Rochester, you will report to the Regional Director and perform a variety of administrative and staff support duties in ...

The Fedcap Group

Administrative Assistant

Rochester, NY

$18 - $24/hr

What You'll Do As Administrative Assistant with Easterseals New York (ESNY) in Rochester, you will report to the Regional Director and perform a variety of administrative and staff support duties in ...

Easterseals

Administrative Assistant

Rochester, NY

$18 - $24/hr

What You'll Do As Administrative Assistant with Easterseals New York (ESNY) in Rochester, you will report to the Regional Director and perform a variety of administrative and staff support duties in ...

The Fedcap Group

Administrative Assistant

Rochester, NY

$18 - $24/hr

What You'll Do As Administrative Assistant with Easterseals New York (ESNY) in Rochester, you will report to the Regional Director and perform a variety of administrative and staff support duties in ...

ABM

Administrative Assistant

Rochester, NY

$20.49/hr

The Operations Administrator provides dedicated administrative, operational, and compliance support at site level to enable Site Managers to focus on strategic leadership, safety performance, client ...

NY Creates

Administrative Assistant II

Rochester, NY · On-site

$23 - $26/hr

Position Summary, Administrative Staff Assistant II This is a great opportunity for an enthusiastic, friendly, and organized person to work as an Office Manager with a team of engineers and ...

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Adminstrative Assistant information

See Rochester, NY salary details

$11

$20

$30

How much do adminstrative assistant jobs pay per hour?

As of Aug 8, 2026, the average hourly pay for adminstrative assistant in Rochester, NY is $20.76, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $23.03 per hour, depending on experience, location, and employer.

What is the difference between Administrative Assistant vs Receptionist?

AspectAdministrative AssistantReceptionist
CredentialsHigh school diploma; some roles may require additional certificationsHigh school diploma typically sufficient
Work EnvironmentOffice settings, supporting multiple departments or executivesFront desk, greeting visitors, answering phones
Employer & Industry UsageCommon across various industries, supporting administrative functionsPrimarily in customer service and front desk roles
Search & Comparison IntentOften compared for administrative support rolesCompared for front desk and customer interaction roles

While both roles support office operations, Administrative Assistants handle a broader range of administrative tasks, including scheduling and document management, whereas Receptionists primarily manage front desk duties and visitor interactions.

What are popular job titles related to Adminstrative Assistant jobs in Rochester, NY? For Adminstrative Assistant jobs in Rochester, NY, the most frequently searched job titles are:
What job categories do people searching Adminstrative Assistant jobs in Rochester, NY look for? The top searched job categories for Adminstrative Assistant jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Adminstrative Assistant jobs? Cities near Rochester, NY with the most Adminstrative Assistant job openings:
Adminstrative Assistant jobs near you
Infographic showing various Adminstrative Assistant job openings in Rochester, NY as of June 2026, with employment types broken down into 1% As Needed, 89% Full Time, 5% Part Time, and 5% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $43,449 per year, or $20.9 per hour.

Administrative Assistant

The Fedcap Group

Rochester, NY

$18 - $24/hr

Full-time

Re-posted 8 days ago

Job description

What You'll Do

As Administrative Assistant with Easterseals New York (ESNY) in Rochester, you will report to the Regional Director and perform a variety of administrative and staff support duties in a residential special education school and in support of the entire facility. 

Your Responsibilities Will Include:

  • Preparing, filing, and maintaining confidential documents related to budget, operational, client and personnel issues in an orderly fashion, accessible to authorized staff and with appropriate discretion.
  • Coordinating records requests, meetings, phone conferences and similar with school districts, community providers, and government agencies.
  • Supporting transportation for day students including monitoring and reporting on arriving and departing buses, coordination with transportation departments, families, and community based residential homes.
  • Monitoring entrance and exit from buildings by staff, clients, and community members including security procedures at the main office.
  • Assisting with proper implementation of Fire Drill/Emergency procedures as directed.
  • Answering and directing telephone calls, greet and announce visitors.
  • Supporting purchasing, billing, receipts and monitoring and maintaining various accounts such as petty cash and Wegmans accounts ensuring required policy and procedures are being implemented.
  • Assisting Residential Manager and Principal with parent communication for Kessler Residential Programs, including but not limited to memos on staffing, program changes and contact lists.
  • Receiving staff call off notifications and inform administration of such in a timely manner to ensure appropriate supervision levels.
  • Maintaining custodial logs and follow up with concerns when appropriate.
  • Maintaining van logs and follow up with appropriate administration regarding staff reported safety concerns.
  • Assist Principal with data entry, including but not limited to RIA forms.
  • Supporting the IEP (Individualized Education Program) Coordinator with progress reports and other mailings to districts and families.
  • Receiving and distributing incoming mail to staff and clients. Assist with mailings and outgoing mail needs of all staff.
  • Maintain HIPAA and FERPA confidentiality requirements for all client documents and information.
  • Managing and recording keys, supplies, and equipment for program and/or departments.
  • Preparing purchase orders for vendors and staff and assisting with coding and processing invoices.

You're a great fit for this role if you have:

  • High school, two (2) years of business college or similar preferred
  • Four (4) years of directly related experience preferred
  • Working knowledge of office methods, practices and operation of standard office equipment
  • Computer proficiency specifically with Microsoft Office products (Outlook, Word, Excel, Teams) and internet access
  • Valid driver's license and reliable transportation

Compensation

$18-$24/hr

The Fedcap Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We are an EEO employer committed to diversity.

EOE

Mission:  Easterseals Rhode Island's mission is to spread help, hope and answers.
Easterseals Rhode Island operates programs that enable those with special needs to achieve equality, dignity, and independence in their own communities. It provides opportunities for people of all ages with a range of disabilities to achieve their full potential. From early intervention services to employment placement and community supports, we help children and adults with disabilities, caregivers, veterans and seniors reach their fullest potential as they live, learn, work and play.
Easterseals Rhode Island joined The Fedcap Group in 2016.   
Leadership Team:
Website: www.Easterseals.com/rhodeisland

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