Adminstration Assistant Jobs in Minnesota (NOW HIRING)

Company Introduction: 

Our family-owned and operated business is driven by our 4 Es of Doing Business – Effective, Efficient, Equity and Expansion. We look for exceptional candidates who embrace our values to join our team. If you possess a strong work ethic and an appetite to increase your experience, skill set and knowledge as a Sales Administrative Assistant & Title Clerk with an established organization, you could be the right fit for Rihm Family Companies.

BENEFITS WE OFFER:      

• VERY COMPETETIVE PAY! 
• Generous Personal Time Off Plan (PTO) + Holidays 
• Medical, Dental, Prescription & Vision Coverage 
• Health Savings Account (HSA) with Employer Contribution 
• Flexible Spending Account (FSA) 
• 401(k) Savings Plan + Employer Match 
• Employer Paid Basic Term Life and AD&D Coverage 
• Employer Paid Long Term Disability Insurance 
• Short Term Disability Available with Employer Contribution 
• Supplemental Insurance Available (Accident, Critical Illness, Hospital Indemnity) 
• Company Paid Training 
• Employee Assistance Program 
• Company Discounts (ex. Verizon Employee Discount)  

POSITION SUMMARY:

Provides administrative leadership and support to all sales staff in all locations and general  assistance to customers.

• Register warranties for new trucks, both standard and extended.
• Reconcile warranty schedule.
• Register new trucks into TruckTechPlus.
• Backup other administrative positions as needed.
• Review and code vendor invoices prior to sending to A/P.
• Run credit card transactions and post in CDK.
• Review sales invoices prior to submitting to customers for payment to ensure accuracy.
• Processes all title work and distributes paperwork and/or plates to customers when necessary.
• Inventory maintenance including file set-up, receiving and maintaining titles and other necessary documents.
• Assists in maintaining inventory photos and website updates.
• Other business requirements that are needed in conjunction with other truck sales support staff

Qualifications:

• High School Diploma or G.E.D.
• Administrative support experience within an auto or truck dealership
• Licensing and titling certification required by end of first year in position
• Excellent phone skills
• General PC knowledge for daily practical use
• Oral and written communication skills
• Problem solving abilities

• Confident and outgoing individual who can communicate well with customers and energetic sales staff
• Ability to multitask
• Detail oriented
• Proactive, assertive yet tactful communication skills

Preferred Qualifications:

• Licensing and vehicle registration
• Auto or truck financing experience
• Accounting experience

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• The employee must occasionally lift and/or move up to 10 pounds.
• Specific vision abilities required by this job include close vision, depth perception,
•  peripheral vision, color vision and ability to adjust focus.
• The employee is regularly required to use arms, hands, and fingers to feel, grasp, push, pull, squeeze, and reach.
• The employee is frequently required to stand, walk, sit, talk, and hear. The employee may occasionally stoop, kneel, and crouch.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is occasionally exposed to work near moving mechanical parts and vibration.
• The employee may be exposed to fumes or airborne particles.
• The noise level in the work environment is usually moderate.

Rihm Family Companies is an Equal Opportunity Employer. At RFC we are committed to treating all employees and applicants equitably based upon merit and experience, without regard to race/ethnicity, religion, gender identity/expression, disability, veteran status, or any other legally protected classification.