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Administrative Superintendent Jobs (NOW HIRING)

Canyons School District

$223K - $296K/yr

Under the direction of the Superintendent/President, the Assistant Superintendent/Vice President of Administrative Services serves as the Chief Business Officer (CBO) for the District, overseeing all ...

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Administrative Superintendent information

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$30.5K

$80.4K

$137.5K

How much do administrative superintendent jobs pay per year?

As of Sep 5, 2026, the average yearly pay for administrative superintendent in the United States is $80,437.00, according to ZipRecruiter salary data. Most workers in this role earn between $56,000.00 and $98,000.00 per year, depending on experience, location, and employer.

What are the responsibilities of an administrative superintendent?

An Administrative Superintendent oversees the daily operations and administrative functions within an organization, department, or facility. Their responsibilities typically include supervising staff, managing budgets, ensuring compliance with organizational policies, and coordinating office procedures to enhance efficiency. They may also handle scheduling, procurement, and facilities management, as well as serve as a liaison between upper management and other employees. The role requires strong organizational, leadership, and communication skills to effectively manage both people and processes.

What are the key skills and qualifications needed to thrive as an administrative superintendent, and why are they important?

To thrive as an Administrative Superintendent, you need strong organizational skills, management experience, and a background in business administration or a related field, often supported by a bachelor's degree. Familiarity with office management software, budgeting tools, and facility management systems is typically required. Excellent leadership, problem-solving abilities, and effective communication set outstanding professionals apart in this role. These skills ensure efficient operations, staff coordination, and the smooth running of administrative functions within an organization.

How does an administrative superintendent typically interact with other departments within an organization?

As an Administrative Superintendent, you'll regularly collaborate with a variety of departments, such as Human Resources, Finance, and Operations, to ensure smooth day-to-day functioning. Your responsibilities often include overseeing administrative staff, coordinating interdepartmental communications, and implementing organizational policies. Being proactive in building strong working relationships and facilitating information flow is key to success in this role. This collaborative approach helps address challenges quickly and keeps operations running efficiently.

What is the difference between Administrative Superintendent vs Administrative Coordinator?

AspectAdministrative SuperintendentAdministrative Coordinator
CredentialsTypically requires a bachelor's degree; relevant experience in administration or managementUsually requires a high school diploma or associate degree; administrative or clerical experience beneficial
Work EnvironmentOversees multiple departments or facilities, often in industrial, construction, or large organizational settingsSupports daily administrative tasks within a specific department or project
Employer & Industry UsageCommon in construction, manufacturing, or large-scale industrial companiesWidely used across corporate offices, government agencies, and non-profits
Search & Comparison IntentPeople comparing roles with similar management and oversight responsibilitiesIndividuals seeking administrative support or coordination roles

The Administrative Superintendent typically holds a higher level of responsibility, overseeing operations and managing teams in industrial or large organizational settings. The Administrative Coordinator focuses on supporting administrative functions within specific departments. Both roles require strong organizational skills, but the Superintendent's role involves broader oversight and leadership.

More about Administrative Superintendent jobs

What states have the most Administrative Superintendent jobs?

States with the most job openings for Administrative Superintendent jobs include:

What job categories do people searching Administrative Superintendent jobs look for?

The top searched job categories for Administrative Superintendent jobs are:

Administrative Superintendent jobs near you
Infographic showing various Administrative Superintendent job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $80,437 per year, or $38.7 per hour.

26-27 #41- Administrative Assistant to the Superintendent

Northern York County School District

Dillsburg, PA • On-site

$22.19/hr

Full-time, Contractor

Posted 22 days ago

Job description

Administrative Assistant to the Superintendent
Administration Building
12 month position; 7.5 hours/day - occasional evenings as needed as School Board Secretary
2026/2027 Support Staff Salary Range, Class II:  Starting at $22.19 per hour
SUMMARY OF PURPOSE
This position serves as the primary executive administrative support to the Superintendent, provides administrative support to the Director of Human Resources, and fulfills the duties of School Board Secretary. The role is responsible for managing high-level communications, coordinating Board governance processes, preparing agendas and official meeting records, facilitating interactions with administrators and Board members, and overseeing the timely and efficient flow of information, correspondence, and administrative operations within the Superintendent's Office.





ESSENTIAL JOB FUNCTIONS

Administrative Support to Superintendent
1.    Supports effective communication by creating and managing content across multiple media and platforms, ensuring messages are clear, engaging, and tailored to the intended audience. 
2.    Create polished, visually engaging presentations and materials by refining content provided by Superintendent to ensure clear communications and high-quality results. 
3.    Oversee preparation and distribution of correspondence 
4.    Schedule meetings and appointments, plan and maintain Superintendent's calendar 
5.    Receive and screen telephone calls, mail, visitors, and e-mail 
6.    Coordinate food and beverages for meetings; Order gifts for staff/board appreciation, graduation, etc.
7.     Coordinate annual School District Calendar preparation, ordering, and distribution
8.     Create and maintain Years of Service 
9.    Other administrative duties including but not limited to: ordering supplies, purchase orders, filing, copying, scanning, and flyer maintenance on district website.  









School Board Secretary 
    1. As Board Secretary, duties include, but are not limited to: 
    a. Collect, prepare, and distribute monthly Board agendas, minutes and supporting materials 
    b. Attend School Board meetings; including scheduling, set-up, and clean-up
    c.  Coordinate activities for Board elections and re-organizations
    e. Act as liaison between District and PSBA for policy management
    f. Make arrangements for Board Members to attend workshops, seminars, etc.
    g. Maintain updated Board agendas, minutes, and supporting materials online
    h. Maintain and distribute annual Ethics Commission Financial Interest Statements for all Board members and Administrators
    i. Process mileage reimbursements for Board members in January / June
    i. Prepare and process contracts for required Board signature 
   k. Place ads/public notices related to school board agenda meetings












Administrative Support to Director of Human Resources
1.    Oversee preparation and distribution of correspondence 
2.    Receive and screen telephone calls, mail, and visitors 
3.    Collect news items and create draft of bi-weekly Northern News 
4.    Post District news/announcements on District website
5.    Distribute and collect required onboarding and exit paperwork including clearances for new hires and volunteers.  Enter data into HR data management system (CSIU) and Safe Schools website. 
6.    Enter data for employee changes in HR data management system (CSIU) and Safe Schools website
7.    Audit completion of training in Safe Schools website. 
8.    Prepare and distribute contracts for Professional staff, Athletic Coaches, and Extra Duty assignments
9.    Maintain Volunteer and Substitute lists and Certification Folder
10.    Oversee compliance of clearances and required training for employees in CSIU. 
11.    Creates badges for all staff. 
12.    Other administrative duties including, but not limited to: ordering supplies, purchase orders, filing, copying, scanning, and flyer maintenance on district website.













SECONDARY JOB FUNCTIONS

1.    Encourage a positive, mutually supportive office environment
2.    Maintain a high level of professionalism and confidentiality
3.    Perform other duties as assigned by the Superintendent or Director of Human Resources

OTHER ESSENTIAL DUTIES

Language Skills: Ability to read, analyze and interpret written and verbal information. Must demonstrate effective communications with, and respond in a timely manner to, questions from groups of administrators, staff, parents and the general public. 
Mathematical Skills: Ability to work with and apply mathematical concepts such as fractions, percentages, ratios, and proportions to practical situations. 
Reasoning Ability: Able to solve practical problems and deal with several variables at once.  Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. 
Other Required Skills and Abilities:  Perform duties with awareness of all District requirements and Board of Education policies.






SCOPE AND IMPACT

This position accomplishes most tasks through standard procedure, exercising independent judgment when necessary. High-level contacts of a complex and confidential nature, both inside and outside the school district, are made. Internal contacts include District Office staff, District Administrators, Teachers, and Classified staff. External contacts include parents, community members, School Board members, and any other business or school related entities.


KNOWLEDGE & SKILL REQUIREMENTS

A high school diploma or equivalent is required. Five to seven years of administrative assistant / executive assistant experience is desirable. Requires experience in modern office practices and administrative procedures. The following clearances must be provided upon hire and updated every five years in accordance with Act 153: PA State Police-Act 34, Child Abuse- Act 151, and FBI Fingerprint-Act 114. Child Abuse training (or proof of completion) in accordance with Act 126 upon hire and repeated every five years thereafter. A negative TB test is required upon hire.

SPECIAL SKILLS:  This position requires knowledge of software such as word processing, spreadsheets, databases, email, internet use, scanning, and web-based applications. Confidentiality and attention to detail are essential.


PHYSICAL/MENTAL/ENVIRONMENTAL

Activities:    Sitting 80%, walking/standing 20%, occasional lifting required up to 30 lbs.
Vision:    Normal
Mental Demands:    Ability to interpret, analyze, problem solve; detailed written and verbal communications.
Environment:        Office environment


Employee must be able to accomplish the performance responsibilities with or without reasonable accommodation.  It is the responsibility of the employee to inform their Supervisor of any and all reasonable accommodation requests. 


SUPERVISION RECEIVED AND EXERCISED

This position is directly responsible to the Superintendent and Director of Human Resources.


Northern York County School District is an Equal Opportunity Employer
FLSA Status:       Non-exempt




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