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Administrative Project Administrator Jobs (NOW HIRING)

Yates Construction

Project Administrator

Hubbard, TX · On-site

Position Summary The Onsite Project Administrator provides administrative and operational support to the project team and serves as a key point of coordination between the project site, employees ...

CMS Corporation

Project Administrator

Maumee, OH · On-site

$45K - $50K/yr

Description Project Administrator The Project Administrator will support Project Managers and ... Perform clerical and administrative tasks such as drafting letters, memos, invoices, reports, and ...

Yates Construction

Project Administrator

Hubbard, TX · On-site

Position Summary The Onsite Project Administrator provides administrative and operational support to the project team and serves as a key point of coordination between the project site, employees ...

Novo Construction Inc

Project Administrator

Austin, TX · On-site

The Project Administrator will provide administrative support to multiple project managers, engineers and superintendents. Responsibilities including data entry, filing, spreadsheet and database ...

Garver

Project Administrator

Kansas City, MO · On-site

Job Title Project Administrator Business Line/Corporate Support Buildings Reports to Central ... Additionally, performs routine administrative tasks, supports team activities, and assists with ...

New

ITG Communications

Project Administrator

Newton, NH · On-site

The Project Administrator provides administrative and project support to the ITG Construction team. This role partners closely with cross-functional teams to ensure accurate project documentation ...

Tetra Tech

Project Administrator

Henderson, NV

This position provides full-time administrative and team coordination support for a major design ... The Project Administrator must be comfortable working directly with Government and contractor ...

New

Tetra Tech, Inc.

Project Administrator

Henderson, NV · On-site

This position provides full-time administrative and team coordination support for a major design ... The Project Administrator must be comfortable working directly with Government and contractor ...

New

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Administrative Project Administrator information

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How much do administrative project administrator jobs pay per hour?

As of Sep 13, 2026, the average hourly pay for administrative project administrator in the United States is $28.96, according to ZipRecruiter salary data. Most workers in this role earn between $21.88 and $33.41 per hour, depending on experience, location, and employer.

What does an administrative project administrator do?

An Administrative Project Administrator is responsible for supporting project managers and teams by handling a variety of administrative tasks related to project coordination. Their duties typically include scheduling meetings, tracking project timelines, maintaining documentation, and ensuring effective communication among stakeholders. They help ensure that projects run smoothly by organizing resources, monitoring progress, and managing budgets or reports as needed. This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

How does an administrative project administrator typically collaborate with different departments during a project?

Administrative Project Administrators play a key role in facilitating communication and coordination among different departments involved in a project. They often schedule meetings, track project progress, and ensure that all stakeholders are informed of deadlines and deliverables. By maintaining organized documentation and acting as a central point of contact, they help prevent miscommunication and keep projects running smoothly. Regular collaboration with team leads, finance, and HR is common to address logistical needs and resolve any administrative challenges that arise.

What are the key skills and qualifications needed to thrive as an administrative project administrator, and why are they important?

To thrive as an Administrative Project Administrator, you need excellent organizational skills, project coordination experience, and a background in business administration or a related field. Familiarity with project management software (such as Microsoft Project or Asana), office suites, and sometimes certifications like CAPM are commonly required. Strong communication, attention to detail, and problem-solving abilities set candidates apart in this position. These skills ensure efficient project execution, effective stakeholder coordination, and seamless administrative support throughout a project's lifecycle.

What is the difference between Administrative Project Administrator vs Administrative Coordinator?

AspectAdministrative Project AdministratorAdministrative Coordinator
CredentialsTypically requires a high school diploma or associate degree; certifications like PMP or project management courses are a plusUsually requires a high school diploma; administrative or office management certifications can be beneficial
Work EnvironmentWorks on project-specific tasks within organizations, often collaborating with project teamsHandles general administrative duties across departments or teams
Employer & Industry UsageCommon in construction, IT, and engineering firms managing projectsWidely used across various industries for office support roles

The Administrative Project Administrator focuses on supporting specific projects, coordinating tasks, and managing project documentation. In contrast, the Administrative Coordinator handles broader administrative duties across departments. Both roles require organizational skills, but the Project Administrator has a more specialized focus on project-related activities.

What states have the most Administrative Project Administrator jobs?

States with the most job openings for Administrative Project Administrator jobs include:

What are popular job titles related to Administrative Project Administrator jobs?

For Administrative Project Administrator jobs, the most frequently searched job titles are:

Administrative Project Administrator jobs near you

Project Administrator

Austin, TX • On-site

Novo Construction Inc
See more jobs at Novo Construction Incexternal

Other

Re-posted 24 days ago

Job description

NOVO Construction, Inc., a Menlo Park based General Contractor is seeking a professional individual with excellent interpersonal, organizational, and communication skills to work as a Project Administrator for our Austin office. The Project Administrator will provide administrative support to multiple project managers, engineers and superintendents. Responsibilities include data entry, filing, spreadsheet and database creation and maintenance, training, and other duties as assigned. The Project Administrator must possess excellent computer skills, experience dealing with construction contractors/subcontractors and assisting in the successful and correct completion of construction projects. Maintain confidentiality of information, and communicate articulately with all levels of the organization.

DUTIES AND RESPONSIBILITIES
  • Retrieve all subcontractor insurance certificates and audit that all requirements have been met. Monitor expirations of certificates and keep current. This for both NOVO project insurance certificates and subcontractor certificates on each project you are supporting.
  • Collect and prepare project close-out binders. Responsible for all close-out filing and submission to clients.
  • Manage email and calendars, scheduling meetings, resolving scheduling conflicts efficiently and with minimal disruption to participants.
  • Prepare and send Invitations to Bidders.
  • Order and distribute drawings.
  • Ordering and obtaining office supplies.
  • Aid the project managers, superintendents of your project teams.
  • Set-up and maintain projects. Keep information current at all times.
  • Manage the start-up and filing of all project documentation including contracts, change orders, approved submittals, RFI logs, meeting minutes and other necessary project documentation.
  • Provide superintendents with appropriate job documentation folder before start of project.
  • Issue subcontractor letter of intent and/or contracts.
  • Collect all project specific subcontractor MSDS and IIPPs.
  • Create and distribute accurate and comprehensive correspondence.
  • Enter data and maintain spreadsheets.
  • Assist project accountants with collecting conditionals and unconditional waivers. Also, help accounting in maintaining lien logs.
  • Protect confidentiality of sensitive information.
  • Demonstrate efficient productivity, strong attention to accuracy and detail.
  • Work well under pressure and tight timelines.
  • Adapt quickly to changing priorities and shifting timelines.
  • Anticipate manager’s needs and taking initiative.
  • Conduct self in a professional manner.
EDUCATION/EXPERIENCE/QUALIFICATIONS
  • College Degree or 2+ years of construction coordination/ administrative experience
  • Excellent computer skills; MS Outlook, advanced MS Word, Excel, (includes creating, editing, and maintaining various applications as well as creation and maintenance of spreadsheets in Microsoft Excel)
  • Solid understanding of construction practices and procedures.
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