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Administrative Project Administrator Jobs (NOW HIRING)

HDR

Senior Project Administrator

Pennington, NJ · On-site

In the role of Senior Project Administrator, we'll count on you to: * Take responsibility for a ... Oversee activities of other administrative project support staff as needed * Perform other duties ...

HDR

Senior Project Administrator

Pennington, NJ · On-site

In the role of Senior Project Administrator, we'll count on you to: * Take responsibility for a ... Oversee activities of other administrative project support staff as needed * Perform other duties ...

Tremco CPG Inc.

Project Administrator

Beachwood, OH · On-site

Specifically, the Business Operations Project Administrator is tasked with managing and coordinating all administrative aspects for an array of project types. This includes services like Patch and ...

Kop-Coat, Inc.

Project Administrator

Beachwood, OH · On-site

Specifically, the Business Operations Project Administrator is tasked with managing and coordinating all administrative aspects for an array of project types. This includes services like Patch and ...

Essel

Project Administrator

Los Gatos, CA · On-site

The Project Administrator will be responsible for providing administrative support to ensure the smooth operation of projects. This role requires excellent organizational skills, attention to detail ...

Leapley Construction Group

We are seeking a Project Administrator to provide administrative and financial support across the firm's active projects. The role covers both the financial side -- subcontractor AP, Owner billing ...

Essel

Project Administrator

Los Gatos, CA · On-site

The Project Administrator will be responsible for providing administrative support to ensure the smooth operation of projects. This role requires excellent organizational skills, attention to detail ...

Essel

Project Administrator

Los Gatos, CA

The Project Administrator will be responsible for providing administrative support to ensure the smooth operation of projects. This role requires excellent organizational skills, attention to detail ...

Elements Hospitality

Project Administrator

Lynden, WA · On-site

$60K - $70K/yr

We are looking for a highly organized and dependable Project Administrator to support our Project Managers with the financial and administrative details that keep jobs moving smoothly. In this role ...

Elements Hospitality

Project Administrator

Lynden, WA · On-site

We are looking for a highly organized and dependable Project Administrator to support our Project Managers with the financial and administrative details that keep jobs moving smoothly. In this role ...

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Administrative Project Administrator information

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How much do administrative project administrator jobs pay per hour?

As of Sep 13, 2026, the average hourly pay for administrative project administrator in the United States is $28.96, according to ZipRecruiter salary data. Most workers in this role earn between $21.88 and $33.41 per hour, depending on experience, location, and employer.

What does an administrative project administrator do?

An Administrative Project Administrator is responsible for supporting project managers and teams by handling a variety of administrative tasks related to project coordination. Their duties typically include scheduling meetings, tracking project timelines, maintaining documentation, and ensuring effective communication among stakeholders. They help ensure that projects run smoothly by organizing resources, monitoring progress, and managing budgets or reports as needed. This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

How does an administrative project administrator typically collaborate with different departments during a project?

Administrative Project Administrators play a key role in facilitating communication and coordination among different departments involved in a project. They often schedule meetings, track project progress, and ensure that all stakeholders are informed of deadlines and deliverables. By maintaining organized documentation and acting as a central point of contact, they help prevent miscommunication and keep projects running smoothly. Regular collaboration with team leads, finance, and HR is common to address logistical needs and resolve any administrative challenges that arise.

What are the key skills and qualifications needed to thrive as an administrative project administrator, and why are they important?

To thrive as an Administrative Project Administrator, you need excellent organizational skills, project coordination experience, and a background in business administration or a related field. Familiarity with project management software (such as Microsoft Project or Asana), office suites, and sometimes certifications like CAPM are commonly required. Strong communication, attention to detail, and problem-solving abilities set candidates apart in this position. These skills ensure efficient project execution, effective stakeholder coordination, and seamless administrative support throughout a project's lifecycle.

What is the difference between Administrative Project Administrator vs Administrative Coordinator?

AspectAdministrative Project AdministratorAdministrative Coordinator
CredentialsTypically requires a high school diploma or associate degree; certifications like PMP or project management courses are a plusUsually requires a high school diploma; administrative or office management certifications can be beneficial
Work EnvironmentWorks on project-specific tasks within organizations, often collaborating with project teamsHandles general administrative duties across departments or teams
Employer & Industry UsageCommon in construction, IT, and engineering firms managing projectsWidely used across various industries for office support roles

The Administrative Project Administrator focuses on supporting specific projects, coordinating tasks, and managing project documentation. In contrast, the Administrative Coordinator handles broader administrative duties across departments. Both roles require organizational skills, but the Project Administrator has a more specialized focus on project-related activities.

What states have the most Administrative Project Administrator jobs?

States with the most job openings for Administrative Project Administrator jobs include:

What are popular job titles related to Administrative Project Administrator jobs?

For Administrative Project Administrator jobs, the most frequently searched job titles are:

Administrative Project Administrator jobs near you

Project Administrator

Moon Township, PA • On-site

HRV Conformance Verification Associates, Inc.
Construction • 51 - 200 employees
Learn more about HRV Conformance Verification Associates, Inc.external

$55K - $70K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 12 days ago

Job description

Location: Moon Township / Coraopolis, PA 15108
Schedule: Hybrid - 4 Days In Office / 1 Day Remote
Employment Type: Full-Time
Compensation: $55,000 - $70,000 annually, depending on experience and qualifications.
About the Position
***Previous experience within the engineering, construction, inspection, transportation, infrastructure, or related professional services industries is required.
HRV Conformance Verification Associates, Inc. is seeking an organized, detail-oriented Project Administrator to join our corporate team in Moon Township, PA.
This position provides direct administrative and operational support to HRV's Project Managers and plays an important role in the day-to-day coordination of inspection and quality assurance projects. The Project Administrator will assist with client requests, project documentation, field personnel coordination, project budgets and status tracking, proposals, employee resumes, and other activities necessary to keep projects organized and moving forward.
The successful candidate will be comfortable managing multiple priorities, working closely with Project Managers and field personnel, communicating with clients, and ensuring project details, documentation, and deadlines are handled accurately and efficiently.
This position is based at HRV's corporate office in Moon Township. Following successful completion of the probationary period, the position is eligible for HRV's hybrid schedule of 4 days in the office and 1 day remote per week.
Primary Responsibilities
Project Administration & Operations Support (60%)
  • Provide high-level administrative and operational support to Project Managers
  • Process and coordinate client requests under the direction of Project Managers
  • Assist with project setup, status tracking, schedules, budgets, documentation, and other project requirements
  • Coordinate with Project Managers and field personnel regarding project assignments, schedules, and staffing needs
  • Create, distribute, update, and revise job assignment and project-related documents
  • Maintain accurate project information, records, and supporting documentation
  • Assist Project Managers with tracking project progress, deadlines, and deliverables
  • Communicate with clients, field personnel, internal departments, and outside organizations as needed
  • Assist with scheduling meetings, travel, and other project-related activities
  • Identify opportunities to improve administrative processes and workflow efficiency

Timesheet, Expense & Project Financial Administration (20%)
  • Review and approve employee timesheets for accuracy, completeness, proper project coding, and required approvals
  • Review and approve employee expense reports and supporting documentation for accuracy and compliance with company and project requirements
  • Work directly with field personnel to resolve discrepancies and ensure timely submission of timesheets and expense reports
  • Coordinate with Project Managers and Accounting to ensure labor and expenses are properly assigned to projects
  • Assist Project Managers with tracking project hours, expenses, budgets, and other project-related financial information

Administrative & Department Support (20%)
  • Maintain organized electronic project files and departmental documentation
  • Prepare correspondence, spreadsheets, reports, and other business documents
  • Assist with tracking departmental activities, deadlines, and outstanding items
  • Serve as a liaison between Operations and other HRV departments
  • Provide backup administrative and telephone support when needed
  • Support special projects and other operational initiatives as assigned

Minimum Qualifications
  • Minimum of 2 years of administrative, project coordination, project support, operations, or related professional experience in engineering, construction, inspection, transportation, infrastructure, or related professional services industries
  • Strong organizational skills with the ability to manage multiple projects, priorities, and deadlines simultaneously
  • Excellent attention to detail and proofreading skills
  • Strong written and verbal communication skills
  • Excellent internal and external customer service skills
  • Proficiency with Microsoft Office, including Word, Excel, Outlook, and Teams
  • Ability to create and maintain accurate spreadsheets, documents, and project records
  • Self-motivated with the ability to work independently while collaborating effectively with a team
  • Ability to thrive in a fast-paced environment where priorities may change based on client and project needs
  • Ability to work on-site at HRV's Moon Township corporate office

Preferred Qualifications
  • Experience supporting Project Managers or multiple concurrent projects
  • Experience with project administration, project budgets, scheduling, staffing coordination, or project documentation
  • Experience working with technical or field-based employees
  • Experience with Department of Transportation (DOT) projects or ECMS
  • Experience with an ERP, project management, or project accounting system
  • Associate's or Bachelor's Degree in Business Administration, Project Management, Construction Management, or a related field

Why Join HRV?
  • Competitive salary
  • Hybrid work schedule following successful completion of the probationary period
  • Comprehensive benefits package including medical, dental, and vision coverage
  • Paid time off and paid holidays
  • 401(k)
  • Opportunities for training and professional development
  • Work directly with experienced Project Managers and technical professionals
  • Exposure to transportation, infrastructure, and quality assurance projects
  • Opportunity for professional growth and career advancement
  • Stable and growing professional services organization with over 22 years of industry experience

HRV Conformance Verification Associates, Inc. is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation, gender identity, or any other protected characteristic.
HRV promotes affirmative action for minorities, women, individuals with disabilities, and veterans.
HRV is a smoke-free and drug-free workplace.

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