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Administrative Program Coordinator Jobs (NOW HIRING)

Addison Group

Administrative Coordinator

Nashville, TN · On-site

$25 - $28/hr

Administrative/Program Coordinator Location (City, State): Nashville, TN Industry: Nonprofit / Community Development Pay: $25.00 - $28.00/ Per Hour DOE Benefits: This position is eligible for Medical ...

ThinkTek

Administrative Program Manager

Washington, DC · On-site

Administrative Program Manager Who We Are: ThinkTek LLC is a fast-growing Certified SBA 8(a) and ... coordination, reporting, and administrative oversight for complex operational initiatives. This ...

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Administrative Program Coordinator information

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How much do administrative program coordinator jobs pay per hour?

As of Jul 6, 2026, the average hourly pay for administrative program coordinator in the United States is $23.26, according to ZipRecruiter salary data. Most workers in this role earn between $18.99 and $26.44 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Administrative Program Coordinator, and why are they important?

To thrive as an Administrative Program Coordinator, you generally need strong organizational, project management, and multitasking skills, often supported by a bachelor's degree in business administration or a related field. Familiarity with office management software, scheduling tools, and database systems is typically required, and certifications like CAP (Certified Administrative Professional) can be advantageous. Excellent communication, problem-solving abilities, and attention to detail help someone excel in this role. These skills are crucial for efficiently managing programs, coordinating teams, and ensuring smooth operations within an organization.

What is the difference between Administrative Program Coordinator vs Administrative Assistant?

AspectAdministrative Program CoordinatorAdministrative Assistant
CredentialsTypically requires a bachelor's degree; certifications like CAP or PMP can be beneficialUsually requires a high school diploma or equivalent; some roles prefer post-secondary education
Work EnvironmentWorks in organizational, project, or program settings within various industriesWorks in office settings providing clerical support across departments
Employer & Industry UsageCommon in nonprofits, government agencies, and corporate programsWidespread across all industries for administrative support
Search & Comparison IntentOften compared for roles involving program coordination and project managementCompared for general administrative support roles

The main difference is that an Administrative Program Coordinator manages specific programs or projects, requiring more specialized skills and certifications, while an Administrative Assistant provides general clerical support. The Coordinator role involves overseeing program activities, whereas the Assistant handles routine office tasks.

How does an Administrative Program Coordinator typically collaborate with other departments within an organization?

Administrative Program Coordinators often serve as a central point of contact between multiple departments, ensuring smooth communication and efficient workflow. They may coordinate meetings, manage project timelines, and facilitate information sharing among teams such as finance, human resources, and project management. This collaboration is crucial for aligning program objectives with organizational goals and resolving any interdepartmental challenges that arise. Building strong working relationships and maintaining organized records are key to succeeding in this aspect of the role.

What does an Administrative Program Coordinator do?

An Administrative Program Coordinator is responsible for organizing, managing, and supporting the daily operations of specific programs within an organization. Their duties often include coordinating schedules, overseeing budgets, managing communications, preparing reports, and assisting with event planning. They serve as a key point of contact among staff, participants, and external partners, ensuring that program objectives are met efficiently. This role requires strong organizational, communication, and multitasking skills.
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Administrative Program Coordinator jobs near you
Coordinator, Administrative Program

Coordinator, Administrative Program

University of Utah

Campus, IL • On-site

Full-time

Retirement

Posted 5 days ago

University Of Utah rating

7.2

Company rating: 7.2 out of 10

Based on 157 frontline employees who took The Breakroom Quiz

337th of 544 rated colleges and universities

Job description

Details
Open Date 06/09/2026 Requisition Number PRN45086B Job Title Coordinator, Administrative Program Working Title Professional Masters Program Coordinator Career Progression Track D Track Level FLSA Code Administrative Patient Sensitive Job Code? No Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Day Work Schedule Summary
Monday-Friday during standard business hours. Occasional evenings and weekends may be required to support program events and student activities.
VP Area Academic Affairs Department 00796 - Professional Science Masters Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range 55,000-57,000 Close Date 07/03/2026 Priority Review Date (Note - Posting may close at any time) Job Summary
The Colleges of Liberal Arts & Sciences (LAS) is seeking a professional masters program specialist to join our team to support the Professional Science Masters and Masters of Statistics programs. The professional masters program specialist will be joining a high-functioning, ambitious team that is working to create a culture of excellence and effectiveness during a period of significant growth for both programs. This position will be a "front line" advocate for both programs, with the opportunity to have a diverse range of responsibilities, providing support to students, community outreach, and working with university colleagues. This will be a multi-faceted position with the ability to develop and grow skills in administration, outreach, event planning, marketing and communications, and the field of higher education.
The program specialist will work with both the PSM and MSTAT program directors and program manager to complete a team with ambitious goals. As modalities and approaches to higher communication and job credentials continue to evolve, this position will work closely to align student interests and goals with program offerings. The successful candidate will need to work pragmatically with staff and the LAS team to create a service-oriented culture, assist with meeting short- and long-term goals, and maintain a high level of productivity. An ability to prioritize tasks and work collaboratively will be essential.
The Colleges of Liberal Arts and Sciences (LAS) unites strategy, operations and campus innovation across the Colleges of Humanities, Social and Behavioral Sciences, and Science. Established in 2025, LAS is increasing the impact of staff functions across campus as well as to meet the challenges and opportunities in higher education.
Responsibilities
The professional masters program coordinator provides day-to-day operational support for the Professional Science Master's (PSM) program and Masters of Statistics (MSTAT) program, with a focus on reliable execution, clear communication, and a strong student experience. This role manages first-level inquiries, scheduling, event logistics, tracking, and administrative coordination, and escalates advising-, policy-, or exception-related items to the Program Manager and/or Director.

  • Frontline support: Provide frontline support for both programs, fielding inquiries and working with the university audience and general public to ensure effective communication from initial interest through program placement. Have a knowledge of program requirements and the ability to communicate effectively.
  • Program inbox + first-level support: Monitor program email inboxes, respond to routine questions using approved templates, and route inquiries to the appropriate staff owner.
  • Scheduling + coordination: Schedule advising meetings and program appointments (logistics only), send confirmations/reminders, and coordinate meeting details (room/Zoom, materials).
  • Events + student activities: Coordinate logistics for events (in-person and virtual), including reservations/Zoom setup, RSVPs, catering, A/V, parking codes, setup, and attendance tracking.
  • Tracking + lists: Maintain accurate trackers and distribution lists (inquiries, RSVPs/attendance, committee rosters, registration checks, code distribution logs) and flag issues to the Program Manager/Director.
  • Committee/admissions process support: Support committee coordination needs (scheduling, compiling materials, tracking deadlines) and assist with process-related admissions workflow tasks as assigned (non-decision-making).
  • Administrative coordination: Support purchasing and program needs (supplies, swag, codes), maintain documentation/records, and assist with Concur travel logistics as assigned.
  • Website/social execution support: Post routine updates to program channels (calendar/announcements/social posts) using approved content and basic formatting/brand polish.
  • Escalation + continuous improvement: Escalate promptly for advising, policy interpretation, exceptions/waivers, sensitive issues, or complaints; flag recurring issues and help improve templates and workflows.
Minimum Qualifications
  • Experience supporting academic programs or student-facing operations in higher education.
  • Event coordination experience (in-person and virtual) with attention to details and deadlines.
  • Comfort working with multiple systems (email/calendar tools, shared drives, basic spreadsheets/trackers; familiarity with UU tools like PeopleSoft/Concur is a plus).
  • Strong written communication skills and a student-service mindset.
  • Ability to manage multiple concurrent requests, prioritize effectively, and maintain accurate tracking/documentation.
  • Interest and/or experience supporting program marketing through social media content scheduling and posting (LinkedIn preferred).
  • Comfort creating simple, polished visuals using Canva (or similar tools), including flyers, social graphics, and light formatting/brand cleanup.
  • Interest and/or experience using automation tools to streamline repeat processes (e.g., workflow templates, forms, email sequences, scheduling tools, basic AI-enabled productivity tools).

Preferences Type Benefited Staff Special Instructions Summary Additional Information
The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the: University of Utah NonDiscrimination page.
Online reports may be submitted at https://oeo.utah.edu

https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.

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About University of Utah

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The University of Utah is the state’s flagship institution of higher education, with 18 schools and colleges, more than 100 undergraduate majors and graduate programs, and an enrollment of more than 38,000 students. It is a member of the Association of American Universities—an invitation-only, prestigious group of 71 leading research institutions. The U is advancing a new national model for higher education that delivers societal impact through education, research, health care, and community service, while making social, economic, and cultural contributions that improve lives across Utah and around the world.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Salt Lake City, UT, US

Year founded

1850

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