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Administrative Program Coordinator Jobs (NOW HIRING)

Grinnell College

Program Coordinator

Grinnell, IA · On-site

The Program Coordinator provides essential administrative, technical, and programmatic support to the Academic Success Center, playing a key role in advancing student success initiatives across the ...

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Administrative and Program Coordinator

Hampton, VA · On-site

$25/hr

Administrative and Program Coordinator Full Time | Temp to Hire Monday - Friday | 8:30 am - 5:00 pm $25/hour Hampton We are recruiting for a local company seeking an Administrative and Program ...

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How much do administrative program coordinator jobs pay per hour?

As of Sep 9, 2026, the average hourly pay for administrative program coordinator in the United States is $23.26, according to ZipRecruiter salary data. Most workers in this role earn between $18.99 and $26.44 per hour, depending on experience, location, and employer.

What does an administrative program coordinator do?

An Administrative Program Coordinator is responsible for organizing, managing, and supporting the daily operations of specific programs within an organization. Their duties often include coordinating schedules, overseeing budgets, managing communications, preparing reports, and assisting with event planning. They serve as a key point of contact among staff, participants, and external partners, ensuring that program objectives are met efficiently. This role requires strong organizational, communication, and multitasking skills.

What are the key skills and qualifications needed to thrive as an administrative program coordinator?

To thrive as an Administrative Program Coordinator, you generally need strong organizational, project management, and multitasking skills, often supported by a bachelor's degree in business administration or a related field. Familiarity with office management software, scheduling tools, and database systems is typically required, and certifications like CAP (Certified Administrative Professional) can be advantageous. Excellent communication, problem-solving abilities, and attention to detail help someone excel in this role. These skills are crucial for efficiently managing programs, coordinating teams, and ensuring smooth operations within an organization.

How does an administrative program coordinator typically collaborate with other departments within an organization?

Administrative Program Coordinators often serve as a central point of contact between multiple departments, ensuring smooth communication and efficient workflow. They may coordinate meetings, manage project timelines, and facilitate information sharing among teams such as finance, human resources, and project management. This collaboration is crucial for aligning program objectives with organizational goals and resolving any interdepartmental challenges that arise. Building strong working relationships and maintaining organized records are key to succeeding in this aspect of the role.

What is the difference between Administrative Program Coordinator vs Administrative Assistant?

AspectAdministrative Program CoordinatorAdministrative Assistant
CredentialsTypically requires a bachelor's degree; certifications like CAP or PMP can be beneficialUsually requires a high school diploma or equivalent; some roles prefer post-secondary education
Work EnvironmentWorks in organizational, project, or program settings within various industriesWorks in office settings providing clerical support across departments
Employer & Industry UsageCommon in nonprofits, government agencies, and corporate programsWidespread across all industries for administrative support
Search & Comparison IntentOften compared for roles involving program coordination and project managementCompared for general administrative support roles

The main difference is that an Administrative Program Coordinator manages specific programs or projects, requiring more specialized skills and certifications, while an Administrative Assistant provides general clerical support. The Coordinator role involves overseeing program activities, whereas the Assistant handles routine office tasks.

How much do administrative program coordinators make in the US?

Administrative Program Coordinators in the US typically earn a median annual salary of around $50,000 to $65,000, depending on experience, location, and organization size. Salaries can range from approximately $40,000 for entry-level roles to over $75,000 for experienced professionals or those in high-demand areas.

Is an administrative program coordinator an entry level position?

An administrative program coordinator is often considered an entry-level to mid-level position, depending on the organization. It typically requires some experience in office administration, strong organizational skills, and familiarity with office software. Advancement may require additional experience or specialized certifications.
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Administrative Program Coordinator jobs near you
Infographic showing various Administrative Program Coordinator job openings in the United States as of September 2026, with employment types broken down into 1% As Needed, 79% Full Time, 17% Part Time, and 3% Contract. Highlights an 94% Physical, 1% Hybrid, and 5% Remote job distribution, with an average salary of $48,388 per year, or $23.3 per hour.

Coordinator, Administrative Program

Campus, IL • On-site

University of Utah
Colleges, Universities, and Professional Schools • 10K+ employees
Learn more about University of Utahexternal

$50K/yr

Full-time

Retirement

Re-posted 10 days ago

University Of Utah rating

6.9

Company rating: 6.9 out of 10

Based on 161 frontline employees who took The Breakroom Quiz

463rd of 633 rated colleges and universities

Job description

Details
Open Date 08/07/2026 Requisition Number PRN45865B Job Title Coordinator, Administrative Program Working Title Hospitality Lead Career Progression Track D Track Level FLSA Code Administrative Patient Sensitive Job Code? No Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Day Work Schedule Summary
M-F 7-3 or M-F 11-7, The Front Desk is a 24/7/365 Day station at the university. There may be times where this role will be asked to have some schedule flexibility.
VP Area Academic Affairs Department 02279 - Impact & Prosperity Epicenter Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range $50,500 Close Date 09/25/2026 Priority Review Date (Note - Posting may close at any time) 08/14/2026 Job Summary
About the Epicenter:
Imagine a place dedicated to inspiring students - where they can live, learn, and collaborate with purpose. The Impact & Prosperity Epicenter will equip a distinct group of students and professionals driven by a shared vision and mission for the betterment of people and the planet. Considered the "soul" of campus, this living-learning space will prepare students to become thoughtful global citizens committed to enriching the lives of others.
The building features six stories of residential living with a variety of room types to suit the individual needs of 778 students at different stages in their academic career. Residents will converge in the Forum, the gathering space that brings together a broad community of students and practitioners united by a passion for change. Here, residents will convene to participate in trainings, workshops, guest speakers, cultural events, impact collaborations, networking events, conferences, mentorship, community outreach and more.
Job Summary:
The Impact & Prosperity Epicenter is committed to providing next level resident, student and guest service. We pride ourselves on being the gold standard in creating an impactful residential experience through programing that support student aspirations. The Hospitality Lead helps create an environment and culture of customer engagement and services for residents, students and guests at the Impact & Prosperity Epicenter while managing all of the hospitality desk services. The Epicenter hospitality desk is a comprehensive service provider operating 24/7/365. The hospitality desk will engage with residents, students, guests, and others in assisting with questions and providing guidance
as needed. This role will oversee the management of an integrated mailroom and provide onsite oversight to all Epicenter spaces. The position incumbent should anticipate being an integral part of the Impact & Prosperity Epicenter operation.
Responsibilities
24/7 Hospitality Desk & Shift Operations Management
  • Serve as a primary point of contact for residents and guests while promoting a culture of high-touch service and operational excellence.
  • Complete daily shift procedures to ensure seamless 24/7/365 operations.
  • Maintain cleanliness, organization, and presentation standards across the hospitality desk and mailroom.
  • Maintain active oversight of multiple required operational systems.
  • Identify, document, and escalate facilities, custodial, safety, or resident-impacting concerns.
  • You will be required to work holidays as assigned.

Building Liaison & Inter-Department Communication
  • Ensure consistent shift transitions through detailed documentation and coordination with Campus Security and other departments.
  • Submit incident reports and document shift activity as required.
  • Conduct scheduled building walkthroughs to maintain presentation, safety, and operational readiness throughout public spaces.
  • Supports and mentors Student Workers to ensure best practices.
  • Develops and maintains effective collaborative relationships with faculty, staff, partners, administration, and guests.

Mailroom & Parcel Locker Operations (High-Accountability Environment)
  • Oversee full lifecycle management of resident and business mail operations in a high-volume setting.
  • Receive, log, code, distribute, and audit packages and paper mail using proper tracking systems.

Keys, Access, & Inventory Management
  • Maintain strict accountability of keys, temporary access cards, and shared resources.
  • Perform formal key audits and reconcile system records with physical inventory.
  • Audit shared resources to ensure items are returned, functional, and properly documented.
  • Escalate discrepancies or missing assets through established reporting procedures.
  • All other duties as assigned

DISCLAIMER
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Minimum Qualifications
  • Bachelor's degree in a related field or equivalency (one year of education can be substituted for two years of related work experience), plus one year of directly related experience
  • Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines.
  • Demonstrated human relations and effective communication skills are also required.
  • Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences Type Benefited Staff Special Instructions Summary Additional Information
The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the: University of Utah NonDiscrimination page.
Online reports may be submitted at https://oeo.utah.edu

https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.

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About University of Utah

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The University of Utah is the state’s flagship institution of higher education, with 18 schools and colleges, more than 100 undergraduate majors and graduate programs, and an enrollment of more than 38,000 students. It is a member of the Association of American Universities—an invitation-only, prestigious group of 71 leading research institutions. The U is advancing a new national model for higher education that delivers societal impact through education, research, health care, and community service, while making social, economic, and cultural contributions that improve lives across Utah and around the world.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Salt Lake City, UT, US

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