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Administrative Program Coordinator Jobs (NOW HIRING)

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Administrative Program Specialist

Ashland, OR · On-site

$3.96K - $4.33K/mo

Reporting to the Program Director, the McNair APS provides administrative program assistance through aiding in federal annual reporting, coordinating travel and program visitations for McNair ...

21Tech

Program Coordinator

Los Angeles, CA · On-site

$40/hr

Administrative & Program Support • Help the Manager of ATL programs manage and respond to emails ... Requirements • Experience in coordination, operations, or program support roles. • Strong ...

Ford Sports Performance

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Administrative Assistant, Program Coordinator

Tukwila, WA · On-site

$22/hr

We are seeking an Administrative Assistant, Program Coordinator to join our team! You will perform clerical and administrative functions, assist in program projects, and coordinate events to drive ...

Ford Sports Performance

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Administrative Assistant, Program Coordinator

Tukwila, WA · On-site

$22/hr

We are seeking an Administrative Assistant, Program Coordinator to join our team! You will perform clerical and administrative functions, assist in program projects, and coordinate events to drive ...

ACL Digital

Program Coordinator

Cambridge, MA · Hybrid

Program Coordinator Cambridge, MA 02138 -hybrid Contract Role Overview Program Coordinator is ... This role acts as the central point of coordination between faculty, students, and administrative ...

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How much do administrative program coordinator jobs pay per hour?

As of May 30, 2026, the average hourly pay for administrative program coordinator in the United States is $23.26, according to ZipRecruiter salary data. Most workers in this role earn between $18.99 and $26.44 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Administrative Program Coordinator, and why are they important?

To thrive as an Administrative Program Coordinator, you generally need strong organizational, project management, and multitasking skills, often supported by a bachelor's degree in business administration or a related field. Familiarity with office management software, scheduling tools, and database systems is typically required, and certifications like CAP (Certified Administrative Professional) can be advantageous. Excellent communication, problem-solving abilities, and attention to detail help someone excel in this role. These skills are crucial for efficiently managing programs, coordinating teams, and ensuring smooth operations within an organization.

How does an Administrative Program Coordinator typically collaborate with other departments within an organization?

Administrative Program Coordinators often serve as a central point of contact between multiple departments, ensuring smooth communication and efficient workflow. They may coordinate meetings, manage project timelines, and facilitate information sharing among teams such as finance, human resources, and project management. This collaboration is crucial for aligning program objectives with organizational goals and resolving any interdepartmental challenges that arise. Building strong working relationships and maintaining organized records are key to succeeding in this aspect of the role.

What does an Administrative Program Coordinator do?

An Administrative Program Coordinator is responsible for organizing, managing, and supporting the daily operations of specific programs within an organization. Their duties often include coordinating schedules, overseeing budgets, managing communications, preparing reports, and assisting with event planning. They serve as a key point of contact among staff, participants, and external partners, ensuring that program objectives are met efficiently. This role requires strong organizational, communication, and multitasking skills.

What is the difference between Administrative Program Coordinator vs Administrative Assistant?

AspectAdministrative Program CoordinatorAdministrative Assistant
CredentialsTypically requires a bachelor's degree; certifications like CAP or PMP can be beneficialUsually requires a high school diploma or equivalent; some roles prefer post-secondary education
Work EnvironmentWorks in organizational, project, or program settings within various industriesWorks in office settings providing clerical support across departments
Employer & Industry UsageCommon in nonprofits, government agencies, and corporate programsWidespread across all industries for administrative support
Search & Comparison IntentOften compared for roles involving program coordination and project managementCompared for general administrative support roles

The main difference is that an Administrative Program Coordinator manages specific programs or projects, requiring more specialized skills and certifications, while an Administrative Assistant provides general clerical support. The Coordinator role involves overseeing program activities, whereas the Assistant handles routine office tasks.

More about Administrative Program Coordinator jobs
What cities are hiring for Administrative Program Coordinator jobs? Cities with the most Administrative Program Coordinator job openings:
What are the most commonly searched types of Administrative Program jobs? The most popular types of Administrative Program jobs are:
What states have the most Administrative Program Coordinator jobs? States with the most job openings for Administrative Program Coordinator jobs include:
What job categories do people searching Administrative Program Coordinator jobs look for? The top searched job categories for Administrative Program Coordinator jobs are:
Administrative Program Coordinator jobs near you
Infographic showing various Administrative Program Coordinator job openings in the United States as of May 2026, with employment types broken down into 50% Full Time, 18% Part Time, 7% Temporary, 23% Contract, and 2% Nights. Highlights an 97% Physical, and 3% Remote job distribution, with an average salary of $48,388 per year, or $23.3 per hour.
Coordinator, Administrative Program

Coordinator, Administrative Program

University of Utah

Campus, IL • On-site

$49K - $53K/yr

Full-time

Retirement

Posted 28 days ago

University Of Utah rating

7.2

Company rating: 7.2 out of 10

Based on 157 frontline employees who took The Breakroom Quiz

328th of 529 rated colleges and universities

Job description

Details
Open Date 05/22/2026 Requisition Number PRN45162B Job Title Coordinator, Administrative Program Working Title Registration and Records Supervisor Career Progression Track D Track Level FLSA Code Administrative Patient Sensitive Job Code? No Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Day Work Schedule Summary
Monday - Friday 8:00am - 5:00pm University of Utah campus (primary).
VP Area Academic Affairs Department 00296 - Registrar's Office Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range $49,000 - $53,000 Close Date 06/22/2026 Priority Review Date (Note - Posting may close at any time) Job Summary
The Registration and Records Supervisor provides leadership for front-line student services related to academic records and compliance. This role supervises a team of student services professionals, manages complex academic record processes, analyzes data to ensure accuracy and quality, and serves as a key liaison for professional schools and campus partners. The position plays a critical role in ensuring student academic actions are handled accurately, compliantly, and with a high level of service. This is a fully in-person position.

Responsibilities
  • Lead, organize, and perform a high volume of activities and keep organized under the pressure of tight deadlines, and ability to adjust to changing workloads and deadlines required.
  • Hire, train, coach, supervise, and evaluate front-line student services team members. Assign and prioritize work, monitor performance, and foster a collaborative, service-oriented team environment. Ensure staffing coverage meets student and office needs.
  • Handle escalated cases to resolve sensitive issues and difficult situations.
  • Lead and perform specialized academic records functions, including grading workflows, regulatory requirements (e.g., HB 211), record corrections, updates, and historic data maintenance.
  • Serve as the primary liaison for professional schools and the Dean of Students on complex academic issues, ensuring compliance with institutional policy and state and federal regulations while ensuring students can progress.
  • Collaborate with the Academic Petitions team to process approved grade changes and ensure outcomes are accurately reflected in student records.
  • Serve as the grading coordinator, responsible for proactive outreach, education, communication to faculty prior to the grading deadline. Responsible for outreach when grading deadlines have been missed, encouraging increasing adherence to University grading policies. Monitor trends in grade submission and devise interventions as necessary.
  • Reviews existing processes to find areas of improvement and present ideas to office leadership to new workflows and implementations.
  • Run and interpret data queries to identify data integrity issues, process gaps, and technical challenges related to academic records.
  • Present information pertaining to class registration and records to internal and external audiences.
  • May be called upon to serve on university committees to review and make decisions on student appeals.

Minimum Qualifications
Bachelor's degree in a related field or equivalency (one year of education can be substituted for two years of related work experience), plus one year of directly related experience
Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences Type Benefited Staff Special Instructions Summary
Required 5 professional references, information requested: First and Last Name, Relation, Company, Email and Phone Number
Additional Information
The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the: University of Utah NonDiscrimination page.
Online reports may be submitted at https://oeo.utah.edu

https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.

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About University of Utah

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The University of Utah is the state’s flagship institution of higher education, with 18 schools and colleges, more than 100 undergraduate majors and graduate programs, and an enrollment of more than 38,000 students. It is a member of the Association of American Universities—an invitation-only, prestigious group of 71 leading research institutions. The U is advancing a new national model for higher education that delivers societal impact through education, research, health care, and community service, while making social, economic, and cultural contributions that improve lives across Utah and around the world.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Salt Lake City, UT, US

Year founded

1850

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