Administrative Program Coordinator Jobs in Quebec

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The Opportunity

Shape What Comes Next.

As a Program Coordinator based in Montreal, you will play a pivotal role in supporting the delivery engine of our program by ensuring seamless organization, structure, and consistent followthrough. This position operates under the leadership of the Vice President of Simplification and Standardization, providing direct support to initiatives led by this executive. 

This is a once-in-a-lifetime opportunity to become a key stakeholder for Program Impact, joining an ambitious team as our organization embarks on a national transformation to standardize, simplify, and align processes across all sectors. Your contributions will empower senior leaders and project managers to concentrate on strategic vision and execution, while you manage the essential administrative and coordination backbone that drives progress and fosters lasting change. This role places you at the heart of a collaborative effort to redefine what's possible, making a measurable impact on both the project and the future of the organization. 

Your Impact

• Coordinate complex calendars, including scheduling meetings and arranging logistics. Proactively resolve scheduling conflicts and ensure all stakeholders are informed of changes in real time. Oversee planning for program-related workshops, client presentations, and team offsites.
• Prepare and update program documentation, including detailed PowerPoint presentations, project trackers, status reports, Excel-based tools, and briefing notes. Develop templates and standard operating procedures for program deliverables, ensuring alignment with organizational guidelines. Assist in drafting correspondence, memos, and communications for executive review.
• Support project planning, timelines, and task sequencing by collaborating with program collaborators and team leads. Track milestones, monitor progress, and flag potential risks or bottlenecks. Ensure team members have clarity on priorities, deadlines, and dependencies; facilitate regular check-ins to review status and upcoming actions.
• Synthesizing discussions into concise summaries and actionable items. Disseminate clear action items with structured follow-ups to drive accountability. Track completion of assigned tasks, send reminders, and escalate outstanding issues to leadership as needed. Maintain records of key decisions and project documentation for audit and compliance purposes.
• Maintain centralized program files, templates, and information repositories using secure cloud platforms. Ensure consistency, version control, and compliance with organizational standards. Manage access permissions and data confidentiality, including archiving completed program and onboarding new team members to shared resources.
• Assist in monitoring deliverables and ensuring alignment between internal teams and internal and external partners. Coordinate cross-functional communications, schedule regular status meetings, and facilitate collaboration through digital tools. Track feedback from stakeholders and support resolution of issues or escalations promptly.
• Act as a key administrative anchor for fast-moving initiatives, supporting day-to-day program operations. Manage technology requests, and facilities needs for program teams.
• Serve as the primary point of contact between program leadership and external stakeholders, including internal and external partners. Manage incoming communications, prioritize urgent requests, and ensure timely responses. Prepare briefing materials and background research for executive meetings.
• Support change management activities, including the rollout of new processes, training sessions, and onboarding initiatives. Collect feedback, identify areas for improvement, and contribute to continuous process optimization efforts.
• Safeguard confidential information, maintain discretion in handling sensitive matters, and uphold professional standards in all interactions. Ensure compliance with privacy policies and regulatory requirements throughout project execution.

The Skills That Set You Apart

• Fluent in both English and French, written and spoken, ensuring effective communication with diverse teams and stakeholders.
• Proven experience in coordinating projects or supporting multi-disciplinary teams in fast-paced environments, including tracking milestones, facilitating collaboration, and managing priorities.
• Advanced proficiency with PowerPoint, Excel, and other MS Office tools for preparing documentation, creating trackers, and communicating project status.
• Exceptionally organized, detail-oriented, and proactive in anticipating team needs, resolving roadblocks, and maintaining version control and compliance.
• Adept at managing multiple priorities and sensitive information with professionalism and discretion, supporting both day-to-day operations and executive communications.
• Skilled at distilling complex information into concise summaries and actionable plans, ensuring clarity and accountability throughout the project lifecycle.

Why Choose WSP?

We exist to shape communities to advance humanity. The brightest engineers, advisors and scientists from across the globe call WSP home.
Proudly Canadian - we are a Top 100 Employer in Canada for 2026.
A global community of brilliant minds - your next idea, mentor, or opportunity is always within reach.
Limitless opportunities start here. Whether it's across the country or around the globe, we help you tailor your role to match your ambition - because your growth drives ours.
Flexible work, real balance - we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours.
#WeAreWSP

Compensation

AB, BC, NT, NU, SK & YT: $69,700 - $92,300
MB & ON: $63,600 - $87,500
NB, NL, NS, PEI & QC: $62,900 - $83,600

Disclosure:
The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The wage range provided in this job posting may be subject to change for business purposes.

Make Your Mark with WSP

If you're ready to shape meaningful projects and support the teams who deliver them, your next chapter starts here.

At WSP, we exist to shape communities to advance humanity.
It's why we bring people together who are wired to solve complex challenges - engineers, scientists, advisors, and technical experts who are driven by a common passion - to redefine what's possible and shape what comes next. We are Visioneers.
As one of the world's leading professional services firms, we partner with clients across transportation, infrastructure, environment, buildings, energy, water, mining and metals. We pair deep local knowledge with global insights to pioneer solutions designed to leave a lasting, positive impact.
At WSP, you'll join a community of brilliant minds that push boundaries every day - applying deep expertise and fuelling innovation to help create a more connected and resilient future. Here, your ideas are valued, your growth is supported, and you are encouraged to bring your authentic self to work. We empower our people to collaborate across disciplines, challenge the status quo, and shape a career with purpose.
Join us.
Please Note:
Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations. Full details here.
Some safety-sensitive positions involve fieldwork and may include work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).
WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.
WSP does not accept unsolicited resumes from agencies. Full details here.