ZipRecruiter

Log In

1

Administrative Operations Coordinator Jobs in Springfield, IL

Centurion

Office Coordinator (80596)

Lincoln, IL · On-site

$30/hr

... goals and operations of the health care unit. Supervises clerical staff; provides general ... Two years of administrative support experience * Proficient in the use of office equipment * Prior ...

Memorial Health

Executive Office Manager

Springfield, IL · On-site

$29.44 - $45.64/hr

... coordinates the daily operations of the executive office, ensuring organizational effectiveness, efficiency, and alignment with organizational objectives. This role provides administrative ...

PNC Bank

Regional Coordinator

Springfield, IL · On-site

$24K - $76K/mo

As a Regional Coordinator within PNC's Distribution Operations - Centers of Excellence organization ... Supports day-to-day administrative soundness of a particular region(s) by providing administrative ...

International Paper

HR Coordinator

Lincoln, IL · On-site

$20.50 - $26.75/hr

HR Coordinator Pay Rate : $52,100 - $69,500 (USCORE) Multiple factors, including Individual ... administrative duties in support of plant operations. * Coordinate facility functions including ...

International Paper

HR Coordinator

Lincoln, IL · On-site

$20.50 - $26.75/hr

HR Coordinator Pay Rate : $52,100 - $69,500 (USCORE) Multiple factors, including Individual ... administrative duties in support of plant operations. * Coordinate facility functions including ...

International Paper Company

HR Coordinator

Lincoln, IL · On-site

$20.50 - $26.75/hr

HR Coordinator Pay Rate : $52,100 - $69,500 (USCORE) Multiple factors, including Individual ... administrative duties in support of plant operations. * Coordinate facility functions including ...

One Call

Medical Svcs Coord I

Springfield, IL · On-site

This position may be asked to perform other administrative duties such as running and interpreting ... operations to enable resolution of inquiries. Proficient customer service skills that build the ...

New

Illinois Secretary of State

Executive III

Springfield, IL · On-site

$5.9K - $11K/mo

... affected operational areas and to resolve administrative problems. Duties and Responsibilities: * Plans, directs, organizes, evaluates and coordinates the activities of staff involved in ...

Illinois Secretary of State

Executive III

Springfield, IL · On-site

$5.9K - $11K/mo

... affected operational areas and to resolve administrative problems. Duties and Responsibilities: * Plans, directs, organizes, evaluates and coordinates the activities of staff involved in ...

Illinois Secretary of State

Executive III

Springfield, IL · On-site

$5.9K - $11K/mo

... affected operational areas and to resolve administrative problems. Duties and Responsibilities: * Plans, directs, organizes, evaluates and coordinates the activities of staff involved in ...

previous pagenext page

Showing results 21-40

All JobsAdministrative Operations JobsAdministrative Operations Coordinator JobsAdministrative Operations Coordinator Jobs in Springfield, IL

Administrative Operations Coordinator information

See Springfield, IL salary details

$28.7K

$49.5K

$77.8K

How much do administrative operations coordinator jobs pay per year?

As of Aug 10, 2026, the average yearly pay for administrative operations coordinator in Springfield, IL is $49,475.00, according to ZipRecruiter salary data. Most workers in this role earn between $41,100.00 and $53,500.00 per year, depending on experience, location, and employer.

What is the difference between Administrative Operations Coordinator vs Administrative Assistant?

AspectAdministrative Operations CoordinatorAdministrative Assistant
Primary RoleOversees operational processes, manages workflows, and supports department efficiencyProvides administrative support, manages schedules, and handles correspondence
Required SkillsOrganizational skills, process management, communicationCommunication, organization, basic office software
Work EnvironmentOffice settings, cross-department collaborationFront desk, office support roles
Common CertificationsNone mandatory, but project management or admin certifications helpfulNone required

The Administrative Operations Coordinator focuses on streamlining operations and managing workflows within an organization, often working across departments. In contrast, the Administrative Assistant primarily provides direct administrative support to individuals or teams. Both roles require strong organizational skills, but the Coordinator's role involves more process oversight, making it suitable for those interested in operational management within an office environment.

What does an Administrative Operations Coordinator do?

An Administrative Operations Coordinator manages administrative tasks, coordinates office operations, and supports organizational efficiency. They handle scheduling, communication, record-keeping, and may use tools like spreadsheets or management software to streamline processes.

What are the key skills and qualifications needed to thrive as an administrative operations coordinator?

To thrive as an Administrative Operations Coordinator, you need strong organizational skills, attention to detail, and a background in business administration or a related field, often supported by a bachelor's degree or relevant experience. Familiarity with office management software, scheduling tools, and database systems is typically required. Excellent communication, problem-solving abilities, and multitasking are standout soft skills in this role. These skills ensure efficient office operations, effective coordination among teams, and smooth execution of administrative processes.

What are the main challenges administrative operations coordinators face in managing multiple priorities, and how can these be effectively handled?

Administrative Operations Coordinators often juggle a wide range of tasks, from scheduling meetings and processing invoices to supporting departmental projects. One common challenge is managing competing deadlines while maintaining accuracy and attention to detail. Effective coordinators utilize strong organizational systems, prioritize tasks based on urgency and impact, and communicate proactively with team members to set realistic expectations. Leveraging tools like project management software and maintaining open communication channels are practical ways to stay on top of responsibilities and ensure smooth operations.

What is an administrative operations coordinator?

Administrative Operations Coordinators are professionals responsible for managing and streamlining the day-to-day administrative functions of an organization or department. They coordinate schedules, oversee office procedures, handle communications, and ensure that operations run smoothly and efficiently. Their role often involves supporting teams, managing documentation, and assisting with project coordination to improve overall productivity. Administrative Operations Coordinators play a vital part in keeping organizations organized and responsive to changing needs.

How much do administrative operations coordinators make in the US?

Administrative Operations Coordinators in the US typically earn between $45,000 and $65,000 annually, depending on experience, location, and industry. Salaries can vary based on the complexity of tasks, required skills such as proficiency in office management software, and organizational size.
What job categories do people searching Administrative Operations Coordinator jobs in Springfield, IL look for? The top searched job categories for Administrative Operations Coordinator jobs in Springfield, IL are:
What cities near Springfield, IL are hiring for Administrative Operations Coordinator jobs? Cities near Springfield, IL with the most Administrative Operations Coordinator job openings:
Administrative Operations Coordinator jobs near you
Infographic showing various Administrative Operations Coordinator job openings in Springfield, IL as of June 2026, with employment types broken down into 1% As Needed, 48% Full Time, 48% Part Time, 2% Temporary, and 1% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $49,475 per year, or $23.8 per hour.

Executive Office Manager

Decatur Memorial Hospital

Springfield, IL • On-site

Other

This job post has expired today. Applications are no longer accepted.

Job description

Executive Office Manager

The Executive Office Manager oversees and coordinates the daily operations of the executive office, ensuring organizational effectiveness, efficiency, and alignment with organizational objectives. This role provides administrative, operational, and project support to executive leadership and governing bodies as assigned.

The Executive Office Manager serves as a key point of contact for internal and external stakeholders, facilitates communication across departments and leadership teams, and supports executive, board, and organizational initiatives.

Qualifications
  • Bachelor's degree in business or health related field is preferred.
  • N/A
  • Five (5) years of experience in office management, executive assistant, executive office support, or related administrative role.
  • Knowledge of office management systems, procedures, and business operations.
  • Excellent organizational and time management skills with the ability to prioritize competing demands.
  • Proficiency in Microsoft Office Suite and other business software applications.
  • Strong verbal, written, and interpersonal communication skills.
  • Demonstrated attention to detail and critical thinking skills.
  • Ability to maintain confidentiality and exercise sound judgment.
  • Ability to work effectively with executives, board members, physicians, leaders, staff, and community stakeholders.
Responsibilities
  • Provides administrative and executive support to assigned executive leadership team members.
  • Manages executive calendars, schedules, appointments, meeting requests, and travel arrangements.
  • Coordinates activities and provides administrative support for governing boards, committees, councils, and leadership meetings as assigned.
  • Prepares and distributes meeting materials, agendas, minutes, presentations, reports, and other executive communications.
  • Maintains board management systems and communication platforms, as applicable.
  • Coordinates communications among executive leadership, department leaders, physicians, staff, board members, and external stakeholders.
  • Serves as a liaison between executive leadership and various organizational departments.
  • Ensures administrative policies, procedures, and office practices are followed and recommends process improvements to enhance efficiency.
  • Prepares correspondence, reports, presentations, briefing materials, and other documents on behalf of executive leadership.
  • Conducts research, collects data, and prepares information for executive decision-making and strategic initiatives.
  • Assists with the management and organization of legal, regulatory, accreditation, policy, and governance documents.
  • Plans, coordinates, and supports executive meetings, leadership retreats, board meetings, conferences, special events, and organizational functions.
  • Coordinates meeting logistics, including facilities, technology, catering, and related arrangements.
  • Monitors project timelines, tracks action items, and provides follow-up support for executive and organizational initiatives.
  • Supports organizational responses to surveys, audits, regulatory reviews, and accreditation activities as assigned.
  • Serves as a primary point of contact for matters pertaining to the executive office.
  • Handles confidential and sensitive information with professionalism, discretion, and integrity.
  • Fosters positive working relationships and demonstrates behaviors consistent with the organization's mission, vision, values, and service standards.
  • Performs other duties and responsibilities as assigned.

Apply