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Administrative Operations Coordinator Jobs in Springfield, IL

CCSI-CASE COORDINATION

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Human Resources Generalist & Administrative Coordinator

Springfield, IL · On-site

$55K - $70K/yr

... and administrative operations. This position will be responsible for coordinating key employee processes, maintaining HR-related schedules and documentation, assisting with payroll review, and ...

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Walgreens

Pharmacy Operations Manager- CPhT

Springfield, IL · On-site

$17.25 - $21/hr

... administrative activities; Ensures efficient pharmacy workflow and a positive patient experience ... Coordinates and organizes pharmacy daily schedule of activities. Recommends allocation of pharmacy ...

BRANDT®

Human Resources Coordinator

Springfield, IL · On-site

$20.75 - $27.25/hr

This position will be responsible for providing administrative support to ensure efficient operation of the human resource department. The Human Resource Coordinator may be responsible for ...

Walgreens

Pharmacy Operations Manager- CPhT

Springfield, IL · On-site

$17.25 - $21/hr

... administrative activities; Ensures efficient pharmacy workflow and a positive patient experience ... Coordinates and organizes pharmacy daily schedule of activities. Recommends allocation of pharmacy ...

Malibu Jack's Springfield

Floor Coordinator

Chatham, IL

$17 - $19/hr

Floor Coordinator (Team Lead) Malibu Jack's Indoor Family Entertainment Center Job Summary The Park ... Administrative amp; Operational Duties Complete shift reports, daily logs, and invoices as needed ...

Memorial Health

Executive Office Manager

Springfield, IL · On-site

$29.44 - $45.64/hr

... coordinates the daily operations of the executive office, ensuring organizational effectiveness, efficiency, and alignment with organizational objectives. This role provides administrative ...

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All JobsAdministrative Operations JobsAdministrative Operations Coordinator JobsAdministrative Operations Coordinator Jobs in Springfield, IL

Administrative Operations Coordinator information

See Springfield, IL salary details

$28.7K

$49.5K

$77.8K

How much do administrative operations coordinator jobs pay per year?

As of Aug 10, 2026, the average yearly pay for administrative operations coordinator in Springfield, IL is $49,475.00, according to ZipRecruiter salary data. Most workers in this role earn between $41,100.00 and $53,500.00 per year, depending on experience, location, and employer.

What is the difference between Administrative Operations Coordinator vs Administrative Assistant?

AspectAdministrative Operations CoordinatorAdministrative Assistant
Primary RoleOversees operational processes, manages workflows, and supports department efficiencyProvides administrative support, manages schedules, and handles correspondence
Required SkillsOrganizational skills, process management, communicationCommunication, organization, basic office software
Work EnvironmentOffice settings, cross-department collaborationFront desk, office support roles
Common CertificationsNone mandatory, but project management or admin certifications helpfulNone required

The Administrative Operations Coordinator focuses on streamlining operations and managing workflows within an organization, often working across departments. In contrast, the Administrative Assistant primarily provides direct administrative support to individuals or teams. Both roles require strong organizational skills, but the Coordinator's role involves more process oversight, making it suitable for those interested in operational management within an office environment.

What does an Administrative Operations Coordinator do?

An Administrative Operations Coordinator manages administrative tasks, coordinates office operations, and supports organizational efficiency. They handle scheduling, communication, record-keeping, and may use tools like spreadsheets or management software to streamline processes.

What are the key skills and qualifications needed to thrive as an administrative operations coordinator?

To thrive as an Administrative Operations Coordinator, you need strong organizational skills, attention to detail, and a background in business administration or a related field, often supported by a bachelor's degree or relevant experience. Familiarity with office management software, scheduling tools, and database systems is typically required. Excellent communication, problem-solving abilities, and multitasking are standout soft skills in this role. These skills ensure efficient office operations, effective coordination among teams, and smooth execution of administrative processes.

What are the main challenges administrative operations coordinators face in managing multiple priorities, and how can these be effectively handled?

Administrative Operations Coordinators often juggle a wide range of tasks, from scheduling meetings and processing invoices to supporting departmental projects. One common challenge is managing competing deadlines while maintaining accuracy and attention to detail. Effective coordinators utilize strong organizational systems, prioritize tasks based on urgency and impact, and communicate proactively with team members to set realistic expectations. Leveraging tools like project management software and maintaining open communication channels are practical ways to stay on top of responsibilities and ensure smooth operations.

What is an administrative operations coordinator?

Administrative Operations Coordinators are professionals responsible for managing and streamlining the day-to-day administrative functions of an organization or department. They coordinate schedules, oversee office procedures, handle communications, and ensure that operations run smoothly and efficiently. Their role often involves supporting teams, managing documentation, and assisting with project coordination to improve overall productivity. Administrative Operations Coordinators play a vital part in keeping organizations organized and responsive to changing needs.

How much do administrative operations coordinators make in the US?

Administrative Operations Coordinators in the US typically earn between $45,000 and $65,000 annually, depending on experience, location, and industry. Salaries can vary based on the complexity of tasks, required skills such as proficiency in office management software, and organizational size.
What job categories do people searching Administrative Operations Coordinator jobs in Springfield, IL look for? The top searched job categories for Administrative Operations Coordinator jobs in Springfield, IL are:
What cities near Springfield, IL are hiring for Administrative Operations Coordinator jobs? Cities near Springfield, IL with the most Administrative Operations Coordinator job openings:
Administrative Operations Coordinator jobs near you
Infographic showing various Administrative Operations Coordinator job openings in Springfield, IL as of June 2026, with employment types broken down into 1% As Needed, 48% Full Time, 48% Part Time, 2% Temporary, and 1% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $49,475 per year, or $23.8 per hour.

Administrative Services Coordinator

Catholic Charities

Springfield, IL • On-site

Other

Posted 6 days ago

Job description

Job Description:
Responsible for the coordination and administration of agency-wide administrative support services, including employee training, quality improvement initiatives, risk management, board governance activities, accreditation, volunteer and intern processing, and office operations. Provides supervision of front office staff, supports executive leadership with board and organizational initiatives, coordinates agency events and records management, and assists with program operations as assigned. It is the role of the Administrative Services Coordinator to support the mission of Catholic Charities by ensuring efficient administrative operations, regulatory compliance, continuous quality improvement, and effective organizational support across the agency.
Job Duties:
  • Coordinate Catholic Charities training program including tracking employee participation, scheduling and researching training resources.
  • Coordinate Catholic Charities Quality Improvement Plan including council membership and activities, data collection, internal on-site reviews, annual Agency Evaluation Report.
  • Coordination of all risk management and inventory activities, including vehicle (fleet) management and FARS.
  • Coordination of all board membership activities including tracking, processing and reporting for all Advisory Boards and Corporate Board.
  • Submit meeting minutes for all Senior Management Team and Corporate Board.
  • Supervise Front Office staff and coordinate office management activities for the administration office.
  • Assist Executive Director with assigned Corporate Board activities.
  • Assist coordination of IFS program activities under direction of Director of Operations.
  • Coordination of all COA accreditation activities.
  • Volunteer and Intern processing coordination.
  • Coordination and planning with employee events and activities.
  • Coordination of agency archival activities.
  • Other duties as assigned.
Minimum Qualifications:
Required Knowledge/Skills/Abilities:
  • Knowledge of general office administration, records management, and organizational operations.
  • Knowledge of board governance processes, meeting coordination, and minute preparation.
  • Ability to coordinate multiple projects and prioritize competing deadlines with minimal supervision.
  • Strong organizational, planning, and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
  • Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and the ability to learn agency databases and software applications.
  • Ability to establish and maintain effective working relationships with employees, volunteers, board members, community partners, and the public.
  • Strong attention to detail and accuracy in maintaining records, reports, and compliance documentation.
Minimum Education
  • Bachelor's degree in Business Administration, Public Administration, Human Services, Nonprofit Management, or a related field preferred.
Minimum Experience
  • Five (5) years of progressively responsible administrative or office management experience.
  • Experience coordinating multiple organizational initiatives or projects.
  • Prior supervisory experience preferred.
  • Experience working in a nonprofit, healthcare, human services, or social services environment preferred.
  • Experience supporting executive leadership, governing boards, accreditation activities, or quality improvement initiatives is desirable.

Related Job Requirements: Evening/weekend work and travel as required. Driving imperative position requires meeting all criteria set forth by our auto insurance carrier.
Who We Are:
Catholic Charities is proud of its 100-year history of providing vital social services in our Diocese. As the official social service are of the Catholic Church, we maintain a substantial presence in ten communities throughout our twenty-eight counties of central Illinois. Area Offices operate in the communities of Alton, Carlinville, Decatur, Effingham, Granite City, Mattoon, Quincy, and Springfield. In addition, Catholic Charities manages facilities in Alton (Catholic Children's Home) and Beardstown (The St. Anne Residence). The agency has earned national reaccreditation through COA, the Council on Accreditation for Children and Family Services, which certifies that all programs meet best practice social service standards.
Our vast array of "Continuum of Care" services includes Professional Counseling Solutions, senior services and guardianship, health care, residential care, independent living, special education, Intact Family Services, food and clothing distribution, St. John's Breadline, Meals on Wheels in Decatur, the Crisis Assistance program, MedAssist, Mobile Food Pantry, Catholic Charities Legal Services, The St. Anne Residence and discount resale stores. Catholic Charities seeks to respond to the needs of its communities through these diverse programs. Every year, this objective is realized as literally thousands of children and families are positively impacted by our efforts.
Although being a member of the Catholic faith is not a requirement to be employed by Catholic Charities, it is expected and required of all employees to acknowledge and respect the right of Catholic Charities to develop policies, manage programs and administer benefits in accordance with the Teachings of the Roman Catholic Church.

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