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Administrative Office Manager Jobs in Springfield, OR

Quantum Recruiters Inc

Office Manager

Eugene, OR · On-site

This role manages daily office administration, scheduling support, HR coordination, payroll and ... Prepare forms, checklists, job packets, reports, meeting notes, and administrative follow-up items.

Lane Enterprises

Administrative Coordinator

Eugene, OR · On-site

High School Diploma or Equivalent * 4+ years' experience as an Administrative Coordinator/Office Management or other relevant administrative support experience * 2+ years' experience with Microsoft ...

Lane Enterprises

Administrative Coordinator

Eugene, OR · On-site

$22 - $27/hr

High School Diploma or Equivalent * 4+ years' experience as an Administrative Coordinator/Office Management or other relevant administrative support experience * 2+ years' experience with Microsoft ...

Lane Enterprises Inc

Administrative Coordinator

Eugene, OR · On-site

$22 - $27/hr

High School Diploma or Equivalent * 4+ years' experience as an Administrative Coordinator/Office Management or other relevant administrative support experience * 2+ years' experience with Microsoft ...

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All JobsAdministrative Office JobsAdministrative Office Manager JobsAdministrative Office Manager Jobs in Springfield, OR

Administrative Office Manager information

See Springfield, OR salary details

$13

$28

$48

How much do administrative office manager jobs pay per hour?

As of Sep 8, 2026, the average hourly pay for administrative office manager in Springfield, OR is $28.18, according to ZipRecruiter salary data. Most workers in this role earn between $20.91 and $30.62 per hour, depending on experience, location, and employer.

What does an administrative office manager do?

An Administrative Office Manager oversees the daily operations of an office, ensuring that administrative tasks are handled efficiently and effectively. Their responsibilities often include managing office supplies, supervising administrative staff, organizing schedules, and maintaining office records. They may also coordinate meetings, handle correspondence, and implement office policies and procedures. The goal is to create a productive and organized work environment that supports the needs of the organization.

What are some common challenges administrative office managers face when coordinating between different departments?

Administrative Office Managers often encounter challenges in aligning priorities and managing communication between various departments. Balancing the needs of multiple teams while ensuring deadlines are met can be demanding, especially during periods of high workload or organizational change. Effective use of project management tools and clear communication protocols are essential to facilitate smooth collaboration and avoid misunderstandings. Regular meetings and proactive problem-solving help maintain workflow and foster strong interdepartmental relationships.

What are the key skills and qualifications needed to thrive as an administrative office manager, and why are they important?

To thrive as an Administrative Office Manager, you need strong organizational skills, attention to detail, and experience in office administration, often supported by a degree in business administration or a related field. Proficiency with office software such as Microsoft Office Suite, scheduling tools, and sometimes familiarity with HR or accounting systems is typically required. Excellent communication, problem-solving abilities, and leadership are crucial soft skills for managing staff and coordinating office operations. These skills ensure efficient workflow, effective team management, and smooth daily operations in a dynamic office environment.

What is the difference between Administrative Office Manager vs Administrative Assistant?

AspectAdministrative Office ManagerAdministrative Assistant
CredentialsTypically requires high school diploma or associate degree; some roles prefer experience in office managementUsually requires high school diploma; some roles may prefer post-secondary education or certifications
Work EnvironmentOversees office operations, manages staff, and handles administrative proceduresProvides clerical support, schedules appointments, and assists with daily tasks
Employer & Industry UsageCommon in corporate, healthcare, and educational settings for managing office functionsFound across various industries for supporting administrative tasks

The Administrative Office Manager focuses on overseeing office operations and managing staff, requiring broader responsibilities and experience. In contrast, the Administrative Assistant provides direct clerical support, handling routine tasks. Both roles are essential for efficient office functioning but differ in scope and seniority.

How much is the salary of an administrative office manager?

The average salary for an administrative office manager typically ranges from $45,000 to $75,000 per year, depending on experience, location, and company size. Salaries may also include benefits such as health insurance and paid time off, and the role often requires strong organizational and communication skills.

What are popular job titles related to Administrative Office Manager jobs in Springfield, OR?

For Administrative Office Manager jobs in Springfield, OR, the most frequently searched job titles are:

What job categories do people searching Administrative Office Manager jobs in Springfield, OR look for?

The top searched job categories for Administrative Office Manager jobs in Springfield, OR are:

What cities near Springfield, OR are hiring for Administrative Office Manager jobs?

Cities near Springfield, OR with the most Administrative Office Manager job openings:

Administrative Office Manager jobs near you
Infographic showing various Administrative Office Manager job openings in Springfield, OR as of August 2026, with employment types broken down into 82% Full Time, 17% Part Time, and 1% Contract. Highlights an 84% Physical, 3% Hybrid, and 13% Remote job distribution, with an average salary of $58,606 per year, or $28.2 per hour.

Office Manager

Quantum Recruiters Inc

Eugene, OR • On-site

Other

Posted 4 days ago

Job description


The Business Operations Manager keeps our clients organization organized, efficient, professional, and accountable while supporting leadership, field crews, customers, vendors, and employees. This role manages daily office administration, scheduling support, HR coordination, payroll and billing support, job documentation, social media/marketing support, and process improvement. The position is responsible for creating structure, building SOPs and checklists, improving communication between office and field, and making sure jobs move smoothly from intake to scheduling, completion, closeout, and billing.
Core Responsibilities
1. Office Administration & Operations
  • Manage phones, emails, calendars, office supplies, filing, and daily office workflow.
  • Maintain organized digital and physical records for customers, jobs, vendors, employees, and company documents.
  • Prepare forms, checklists, job packets, reports, meeting notes, and administrative follow-up items.
  • Support field crews with paperwork, permits, job information, photos, and project documentation.
  • Create, document, and maintain SOPs, workflows, templates, and an internal operations handbook.
2. Customer Service, Lead Intake & Scheduling
  • Serve as a professional first point of contact for customers, vendors, and employees.
  • Collect and enter customer leads, estimate requests, job updates, and follow-up notes.
  • Assist with scheduling estimates, jobs, crew coordination, customer updates, and follow-ups.
  • Track open items, pending jobs, completed work, weather delays, and customer communication needs.
  • Support daily and weekly operating rhythms, including schedule cutoffs, handoffs, and internal updates.
3. Field Coordination & Job Documentation
  • Coordinate with crews, estimators, vendors, suppliers, and customers to ensure labor, equipment, materials, and job information are ready before work begins.
  • Maintain job folders and job packets with required photos, tickets, change orders, permits, delivery slips, customer approvals, and notes.
  • Track job status from work order intake through completion, closeout, and billing handoff.
  • Follow up on incomplete documentation and help reduce rework, missed handoffs, and billing delays.
4. Basic HR Support & Employee Records
  • Assist with job postings, applicant communication, interview scheduling, and onboarding.
  • Collect and maintain new hire paperwork, employee files, emergency contacts, and required forms.
  • Track attendance, time-off requests, safety acknowledgments, training records, and certifications.
  • Coordinate uniforms, employee supplies, company announcements, and basic internal communication.
  • Maintain confidentiality with employee, payroll, financial, customer, and company information.
5. Payroll, Billing & Job Costing Support
  • Collect, review, and organize timecards, job codes, hours, receipts, invoices, and expense documentation.
  • Assist with customer billing, vendor invoices, payment follow-up, receipt tracking, and billing handoff.
  • Help assign labor, material, vendor, and expense costs to the correct job, division, phase, or department.
Required Qualifications
  • 3+ years of experience in operations, office management, construction administration, field service, logistics, customer service, accounting support, or related business operations.
  • Experience supporting field crews, technicians, vendors, customers, or project teams.
  • Strong organizational, administrative, communication, and follow-through skills.
  • Experience creating or improving workflows, SOPs, checklists, templates, or office systems.
  • Comfortable with scheduling, job tracking, documentation, customer communication, and competing priorities.
  • Strong computer skills, including Microsoft Office, Excel, Google Workspace, QuickBooks, or similar systems.
  • Ability to work on-site in Eugene/Springfield, OR.
Preferred Qualifications
  • Experience in construction, paving, asphalt, trades, HVAC, plumbing, electrical, cleaning services, logistics, or field-service operations.
  • Experience with job costing, purchase orders, work orders, AP/AR, payroll support, closeout packets, and vendor documentation.
  • Experience with scheduling/dispatch software, CRM systems, field-service platforms, Bluebeam, OneCrew, iSolved, QuickBooks, Housecall Pro, CargoWise, Zenefits, or similar tools.
  • Experience training staff, onboarding employees, rolling out processes, or maintaining HR records.
  • Comfort creating dashboards, KPI reports, checklists, and practical management tools.

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