Administrative Director Jobs in Reston, VA (NOW HIRING)

Who We Are 
The Commonwealth's Attorney's Office for Arlington County and the City of Falls Church is committed to transformative justice in the promotion of effective and evidence-based diversion programs, racial justice, and victim services.  

We are dedicated to pursuing justice and protecting the rights and safety of citizens of the County and its visitors. As part of that mission, we work to enhance public safety and welfare through the vigorous enforcement of criminal laws in a fair, compassionate, ethical and just manner. We maintain a proactive role in our community by working to prevent crime in addition to its mandate to prosecute with integrity, equality and excellence. We serve Arlington County, the City of Falls Church, and Ronald Reagan Washington National Airport. 

We are looking for a full-time Administrative Officer.  In this role, you will be responsible for the administration and management of the administrative services functions for the Office of the Commonwealth's Attorney comprised of 47 full-time employees. This includes providing professional assistance to the Commonwealth's Attorney with planning, programming, budgeting, and organizing the administrative activities of the department. 

What You Will Do 
As a member of our diverse and committed team, you will develop and direct an integrated administrative support system which includes all office functions and activities involving personnel, fiscal and budget policies, procedures, and transactions policies, in addition to coordinating high school and college interns and serving as the financial officer for grants received by the office.   Broad areas of responsibility are noted below.  

• Perform and supervise administrative functions and activities involving personnel, fiscal, and budget policies, procedures, and transactions.   
• Supervise a 15-member support team that includes administrative professionals, paralegals, a data analyst, IT support, and reception.  
• Serve as financial officer for grants received by the office. 
• Coordinate high school/college internships 
• Manage supply and procurement functions.  

Specific families of tasks include:  

ADMINISTRATIVE SUPPORT 

• Monitors and evaluates the efficiency and effectiveness of the department's internal administrative support system. 
• Identifies organizational, programmatic and logistical needs in the administrative support system and recommends solutions. 
• Provides leadership and direction in recommending, developing, coordinating and implementing new and/or revised administrative support policies and procedures. 
• Interprets policies and procedures. 

FINANCIAL ADMINISTRATION 

• Serves as the department Financial Officer; approves and/or authorizes expenditures. 
• Participates in the annual budget planning and preparation sessions. 
• Coordinates projections for all administrative expenditures includinng pesonnel and non-personnel expensesin conjunction with the Commonwealth's Attorney and County staff. 
• Reviews, monitors and revises all program budgets; monitors and controls operating budget; ensures adherence to approved budgetary standards and guidelines. 
• Serves as contract administrator for third-party services and purchases. 

PERSONNEL SUPPORT MANAGEMENT 

• Provides direct supervision for support team employees  Assigns, reviews, and evaluates work of professional and administrative staff. 
• Reviews work of assigned employees; Conducts annual performance appraisal; disciplines staff; orients and counsels employees; and oversees training. 
• Participates in recruitment and selection of employees.  
• Initiates, coordinates and monitors all departmental personnel transactions. 
• Serves as designated representative of the Commonwealth's Attorney for,disciplinary actions and recruitments. 

INTRADEPARTMENTAL SUPPORT 

• Coordinates with other departments, agencies and resource staff in the resolution of issues and problems; develops and presents alternative solutions. 

SUPERVISION 

• Received:General guidance is provided by the Commonwealth's Attorney with respect to overall objectives; incumbent has broad latitude for determining methods, scheduling, and standards. 
• Given: Directs and supervises--reviews completed work of support team employees and high school and college interns, and provides guidance as needed. 

Who You Are 

At a minimum, you have: 

EXPERIENCE

• Five years of progressively responsible experience in administration and management, including three years of supervisorial experience. 
• Familiarity with legal, judicial processes crucial to being successful in the role.  
• Experience must include financial management and other related administrative functions.  

SKILLS 

• Extensive knowledge of administrative functions and activities 
• Management skill to administer a program. 
• Writing skills to compose and edit reports, proposals, procedures, and policies. 
• Interpersonal skills to interact with senior executives, the public, and elected and appointed officials. 
• Problem-solving skills to define problems, collect relevant information, and recommend policy solutions. 
• Arithmetic skills to participate in budget process. 

ABILITIES 

• Attention to details 
• Dependability 
• Ability to stay focused and accessible while working under pressure Prioritization - Determining and communicating priorities clearly and calmly; the ability negotiate reasonable deadlines and respond to immediate needs 
• Commitment to confidentiality 

EDUCATION 

Completion of the requirements for graduation from an accredited college or university with a B.A. in Business Administration, Public Administration, or related field. A Master's degree in public administration, or related field is desirable. 

The starting salary for this role is $98,000 annually, open to negotiation. Starting salary will depend upon the qualifications and experience of the candidate selected.

SPECIAL REQUIREMENTS

A pre-hire background check will be made on all candidates who are selected for employment. It may include checks of the following: criminal record, driving record, education, professional licensure, and credit history. You will be required to sign a release authorizing the County to obtain your background information. 
The applicant must possess, or obtain by time of appointment, a valid motor vehicle operator's license from the applicant's place of residence or willingness to use alternative modes of transportation. The applicant must authorize Arlington County to obtain, or the applicant must provide a copy of the applicant's official state/district driving record. An offer of employment may be contingent upon a favorable review of the applicant's driving record. 

Covid-19 Vaccination: Arlington County Government is committed to the health, safety, and wellness for all staff.  In support of that commitment, all current and newly hired employees are required to provide proof of Covid-19 vaccination. For those qualified employees with a disability or sincerely held religious belief which prohibits them from receiving a vaccine, you will be able to contact the Office of Human Rights to request a reasonable accommodation. Adherence to this policy is a condition of employment.  

 Work hours: Full-time, Monday through Friday with flexibility for occasional evening and weekend hours as needed. Limited telework is available. 
THE OFFICE OF COMMONWEALTH'S ATTORNEY IS AN EQUAL OPPORTUNITY EMPLOYER THAT IS COMMITTED TO DIVERSITY AND INCLUSION IN THE WORKPLACE. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our agency. We encourage all to apply and make hiring decisions based solely on qualifications, merit, and business needs at the time. 

BENEFITS

Arlington County Government employee benefits depend on whether a position is permanent, the number of hours worked, and the number of months the position is scheduled. Specific information on benefits and conditions of employment can be found on the Arlington County Human Resources Department website: https://www.arlingtonva.us/Government/Careers/2-Employee-Benefits. 
Permanent, Full-Time Appointments 
All jobs are permanent, full-time appointments unless otherwise stated in the announcement. The following benefits are available: 
Paid Leave: Vacation leave is earned at the rate of five hours biweekly. Leave accrual increases every three years until eight hours of leave are earned biweekly for twelve or more years of service. Sick leave is earned at the rate of four hours biweekly. There are eleven County-paid holidays in addition to four non-County-paid holidays each year. 
Health and Dental Insurance: Three group health insurance plans are offered - a network open access plan, a point-of-service plan, and a health maintenance organization. A group dental insurance plan is also offered. The County pays a significant portion of the premium for these plans for employees and their dependents. A discount vision plan is provided for eye care needs. 
Life Insurance: A group term policy of basic life insurance is provided at no cost to employees. The benefit is one times annual salary. Additional life insurance is available with rates based on the employee's age and smoker/non-smoker status. 
Retirement: The County offers three vehicles to help you prepare for retirement: a defined benefit plan, a defined contribution plan (401(a)), and a deferred compensation plan (457).  The defined benefit plan provides a monthly retirement benefit based on your final average salary and years of service with the County.  You contribute a portion of your salary on a pre-tax basis to this plan.  General employees contribute 4% of pay; uniformed public safety employees contribute 7.5% of pay. Employees become vested in the plan after five years of service. The County also contributes to this plan.  
For general employees, the County also contributes 4.2% of pay to a defined contribution plan (401(a)). The County also matches your 457 contributions, up to $20 per pay period, in this plan.  The 457 deferred compensation plan allows you to set aside money on either a pre-tax (457b) or post-tax (457 Roth) basis up to the IRS annual limit.  New employees are automatically enrolled with a pre-tax contribution equal to 2% of your base pay. 
Other Benefits: The County also offers health, dependent care, and parking flexible spending accounts; long-term care insurance; tuition assistance; transit and walk/bike to work subsidies; a college savings plan; wellness programs; training opportunities; and a variety of other employee benefits. 
Permanent, Part-Time Appointments: 
Part-time employees who work ten or more hours per week receive paid leave and benefits in proportion to the number of hours worked per week. 
Limited Term Appointments: 
Benefits are the same as permanent appointments except that the employees do not achieve permanent status. 
Temporary Regular Appointments: 
Temporary regular employees who work 30 hours or more per week are eligible for health, dental, and basic life insurance as described above.  They are also eligible for vacation, sick leave, and paid holidays. 
Temporary Seasonal and Occasional Appointments:  
Temporary employees who work on a seasonal basis or variable hours receive sick leave, but do not normally receive other paid leave or benefits. Exceptions are noted in individual announcements.