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Administrative Assistant Jobs in Foley, AL (NOW HIRING)

AAA USA Inc

Administrative Assistant II

Mobile, AL · On-site

$15.50 - $20.75/hr

Minimum 2 years of progressive experience as an administrative assistant to a senior level manager. * Extensive Digital Workplace Knowledge (Google, GMail, GMeets, Smartsheets). * Ability to ...

blue Commercial Property Management

Be Seen First

Accounting Administrative Assistant

Pensacola, FL · On-site

$17 - $18/hr

Job Title: Accounting Clerk Job Type: Full/Part-time Salary: $17.00 - $18.00 per hour We are seeking a highly organized and motivated Accounting Clerk to join our team. In this role, you will work ...

Visit Pensacola

Administrative Assistance

Pensacola, FL · On-site

$17 - $23/hr

Provide administrative support to the Event Grant program including establishing schedules, distributing materials, answer questions, prepare applications for review, and transcribe minutes from the ...

Visit Pensacola Inc

Administrative Assistance

Pensacola, FL · On-site

$17 - $23/hr

Provide administrative support to the Event Grant program including establishing schedules, distributing materials, answer questions, prepare applications for review, and transcribe minutes from the ...

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Showing results 21-40

All JobsAdministrative JobsAdministrative Assistant JobsAdministrative Assistant Jobs in Foley, AL

Administrative Assistant information

See Foley, AL salary details

$10

$18

$26

How much do administrative assistant jobs pay per hour?

As of Aug 24, 2026, the average hourly pay for administrative assistant in Foley, AL is $18.01, according to ZipRecruiter salary data. Most workers in this role earn between $14.81 and $19.95 per hour, depending on experience, location, and employer.

What is an administrative assistant?

Administrative assistants are professionals who provide support to an organization or individual by handling a variety of clerical and organizational tasks. Their duties often include managing schedules, organizing files, answering phones, preparing documents, and assisting with office communications. They play a key role in ensuring the smooth operation of an office by coordinating activities and supporting other staff members. Administrative assistants may work in a wide range of industries, including business, healthcare, education, and government.

What are the key skills and qualifications needed to thrive as an administrative assistant, and why are they important?

To thrive as an Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, calendar management tools, and basic bookkeeping systems is often required. Excellent communication, time management, and problem-solving abilities are valuable soft skills in this role. These competencies are crucial for ensuring efficient office operations, supporting executives, and maintaining productivity in a fast-paced environment.

What are common challenges administrative assistants face when managing multiple priorities, and how are they typically addressed?

Administrative Assistants often juggle various tasks such as scheduling meetings, handling correspondence, and supporting multiple team members, which can lead to competing priorities. To manage this, they typically use organizational tools like calendars, task lists, and project management software to prioritize deadlines and ensure nothing is overlooked. Clear communication with supervisors about workload and expectations, as well as proactive time management, are essential for success in this role. Regular check-ins with team members also help in aligning priorities and addressing urgent needs as they arise.

What is the difference between Administrative Assistant vs Receptionist?

AspectAdministrative AssistantReceptionist
CredentialsHigh school diploma; some roles may require post-secondary educationHigh school diploma typically sufficient
Work EnvironmentOffice settings, supporting multiple departmentsFront desk, greeting visitors, answering phones
Employer & Industry UsageCommon across various industries, supporting administrative functionsPrimarily in customer service and front office roles
Common Search & ComparisonOften compared for administrative support rolesOften compared for front desk and customer service roles

While both roles support office operations, Administrative Assistants handle a broader range of administrative tasks, including scheduling and document management, whereas Receptionists primarily manage front desk duties like greeting visitors and answering calls.

What are the jobs of an administrative assistant?

An administrative assistant provides support by handling tasks such as managing schedules, organizing files, preparing documents, answering phones, and coordinating communication within an office. They often use office software like Microsoft Office and may assist with billing, travel arrangements, and data entry to ensure smooth office operations.

What exactly does an administrative assistant do?

An administrative assistant provides support by handling tasks such as managing schedules, organizing files, preparing documents, and communicating with clients or staff. They often use office software like Microsoft Office and may coordinate meetings or manage correspondence to ensure smooth office operations.
More about Administrative Assistant jobs

What are the most commonly searched types of Administrative jobs in Foley, AL?

The most popular types of Administrative jobs in Foley, AL are:

What are popular job titles related to Administrative Assistant jobs in Foley, AL?

For Administrative Assistant jobs in Foley, AL, the most frequently searched job titles are:

What job categories do people searching Administrative Assistant jobs in Foley, AL look for?

The top searched job categories for Administrative Assistant jobs in Foley, AL are:

What cities near Foley, AL are hiring for Administrative Assistant jobs?

Cities near Foley, AL with the most Administrative Assistant job openings:

Administrative Assistant jobs near you
Infographic showing various Administrative Assistant job openings in Foley, AL as of August 2026, with employment types broken down into 88% Full Time, and 12% Part Time. Highlights an 100% In-person job distribution, with an average salary of $37,457 per year, or $18 per hour.

Executive Administrative Assistant Jobs

ClearanceJobs

Mobile, AL • On-site

Other

Medical, Dental, Vision, Retirement, PTO

Posted 8 days ago

Job description

Executive Administrative Assistant

Koniag Management Solutions, LLC a Koniag Government Services company, is seeking an Executive Administrative Assistant with a Secret security clearance to support KMS and our government customer in Mobile, AL. This position is for a Future New Business Opportunity. We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more.

Koniag Management Solutions, LLC a Koniag Government Services company, is seeking an experienced Executive Administrative Assistant to provide comprehensive day-to-day administrative support for the U.S. Coast Guard's Offshore Patrol Cutter (OPC) Project Residence Office (PRO) in Mobile, AL. This full-time position requires an organized, detail-oriented professional capable of managing correspondence, coordinating meetings and travel, preparing reports and presentations, and supporting senior leadership in a fast-paced government acquisition environment. The ideal candidate will possess exceptional communication skills, proficiency in Microsoft Office applications, and the ability to handle sensitive information with discretion.

Essential Functions, Responsibilities & Duties may include, but are not limited to:

  • Develop PowerPoint presentations, emails, documents, white papers, spreadsheets, graphs, and program documentation
  • Record detailed meeting notes and action items; distribute to appropriate stakeholders
  • Prepare recurring and special reports by researching, assembling, and summarizing material pertaining to OPC PRO functions
  • Receive, review, and manage incoming correspondence; establish suspense controls and maintain tracking logs
  • Prepare executive and staff level correspondence and non-technical reports ensuring compliance with formatting standards
  • Review outgoing correspondence for accuracy, proper format, grammar, and inclusion of necessary background materials
  • Screen telephone calls and office visitors; determine priority and route appropriately
  • Maintain calendars for assigned personnel; arrange, modify, or decline appointments and invitations
  • Coordinate conferences, meetings, and video teleconferences including agenda preparation and logistics
  • Perform all travel arrangements using USCG travel system including airfare, lodging, rental cars, and travel documentation
  • Maintain detailed itineraries and schedules for official travel and Distinguished Visitor coordination
  • Ensure adequate provisions for protocol requirements and maintain Command Official Guest Register
  • Support administration, collection, and submission of data calls with rapid turnaround requirements (often 24 hours or less)
  • Track decisional memoranda, MSAM documents, agreements (MOUs, MOAs, IAAs), personnel training, evaluations, and awards
  • Monitor documents in concurrent clearance and sequential approval processes; follow up to ensure timely action
  • Research and recommend communication tools and products for Industry Days, expos, conventions, and media events
  • Create draft communication products including literature, trifolds, and handouts for information requests
  • Support ceremonial events (keel laying, christening, commissioning) including correspondence, guest lists, and documentation
  • Compile statistics and supporting analyses for decision-making processes
  • Maintain office records and file documents; organize and update information repositories
  • Perform periodic reviews of office procedures and workflow; recommend improvements for efficiency

Education and Experience: Required:

  • Bachelor's Degree OR minimum of four (4) additional years of relevant experience in lieu of degree
  • Minimum of four (4) years office environment documentation support experience

Clearance Requirement:

  • Secret level security clearance

Required Skills and Competencies:

  • Proficiency in Microsoft Office software suite including Word, PowerPoint, and Excel
  • Exceptional written and oral communication skills with attention to grammar and formatting
  • Strong organizational and time management abilities with capability to manage multiple priorities
  • Ability to research, collect, develop, and consolidate data for report preparation
  • Knowledge of standard processing procedures and formats for government correspondence, presentations, and reports
  • Experience with document processing and records management
  • Professional demeanor and ability to interact with senior military and civilian personnel
  • Discretion in handling sensitive and confidential information
  • Strong attention to detail and accuracy
  • Ability to work independently and anticipate needs
  • Capability to respond to urgent requests with short turnaround times
  • Experience with calendar management and meeting coordination
  • Ability to maintain composure and professionalism in fast-paced, high-pressure situations

Desired Skills and Competencies:

  • Experience supporting Department of Homeland Security, Coast Guard, or Department of Defense operations
  • Familiarity with federal government correspondence standards (COMDTINST M5216.4 series)
  • Experience with USCG travel systems and Federal Travel Regulations (FTR)
  • Knowledge of military protocol and Distinguished Visitor support requirements
  • Experience supporting large-scale acquisition programs or project management offices
  • Understanding of Major System Acquisition Manual (MSAM) documentation requirements
  • Experience with ceremonial event coordination and protocol management
  • Certified Administrative Professional (CAP) or similar professional certification
  • Experience with SharePoint document management systems
  • Knowledge of Department of Homeland Security classification and marking procedures

Our Equal Employment Opportunity Policy The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, ethnicity, sex, sexual orientation, gender or gender identity (except where gender is a bona fide occupational qualification), national origin or ancestry, age, disability, citizenship, military/veteran status, marital status, genetic information or any other characteristic protected by applicable federal, state, or local law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits, and all other privileges, terms, and conditions of employment. The company is dedicated to seeking all qualified applicants. If you require an accommodation to navigate or apply for a position on our website, please get in touch with Heaven Wood via e-mail at accommodations@koniag-gs.com or by calling 703-488-9377 to request accommodations.

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