Administrative Assistant Intake Jobs in Tennessee

About Us:

Ballard Spahr is a nationally recognized law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth.  

Ballard Spahr has an excellent opportunity for an experienced Legal Administrative Assistant with demonstrated litigation, technical, and administrative skills to support attorneys and clients in our Minneapolis office. The selected individual will assume responsibility with minimal supervision, exercise initiative and sound judgment within their assigned authority, and champion collaboration with attorneys, colleagues, and clients. This position requires a proactive professional who can anticipate needs, manage competing priorities, and deliver exceptional client service in a fast-paced legal environment. This hybrid position offers a work schedule of 3 days a week in the Minneapolis office.

Why Join Us?

• Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership.

• Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.

• Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.

• Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role:

As a Legal Administrative Assistant within our Litigation team, you will:

• Maintain and process case information through final disposition.

• Create and manage electronic files and prepare correspondence, memoranda, pleadings, and other complex legal documents.

• Prepare documents for state and federal court filings and electronically file documents in various state and federal courts.

• Maintain attorney calendars, schedules, and contact information.

• Support new client intake and related administrative processes.

• Provide exceptional internal and external client service while managing multiple priorities.

• Prepare and process time entries, coordinate billing activities, arrange travel, and manage expense reimbursements.

What We’re Looking For:

• Growt h Mindset: Self-motivated with a passion for continuous learning and problem-solving.

• Communication: Strong verbal and written communication abilities.

• Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.

• Collaboration: Ability to work cooperatively and effectively within a team environment.

Required Experience:

• Minimum of 3 years of general litigation experience in a law firm or comparable professional services environment.

• Experience preparing and e-filing documents in state and federal courts.

• High degree of proficiency with Microsoft Office, including Word, Excel, and Outlook.

• Experience with document management systems and time and billing systems preferred.

• Demonstrated ability to exercise sound judgment, work independently with minimal supervision, and manage confidential information.

• Strong organizational skills and the ability to prioritize competing demands while maintaining accuracy and attention to detail.

The targeted salary range for this position is from $70,000 – $90,000, which reflects the firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors such as the candidate’s experience and qualifications.

Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found here in the Careers section of the firm’s website.

Ready to Grow with Us?

If you are ready to play a vital role in the firm’s success, we encourage you to apply and be a part of our commitment to excellence.

At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.

Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.

The firm is not accepting resumes from search firms for this position.