Administration Jobs in Calgary, AB (NOW HIRING)

ABOUT THE POSITION

Concorde Entertainment Group is looking for a part-time Location Administrator to help support the growth of our dynamic organization. This is a support role, reporting to the Accounting Manager. The successful candidate will be expected to provide substantive administration and logistical support to venue management and accounting team. A sharp aptitude for learning and information retention, with a strong multi-dimensional skillset are key to success in this role.

WHO WE ARE
Concorde Group entered Calgary’s hospitality scene in 1987 with the opening of Republik, a college bar dedicated to alternative music fans and 37 years later has grown to become one of Canada’s largest and most diverse hospitality companies. Now with 20+ establishments under its banner, each with its own unique vision, Concorde Group remains focused on bringing exceptional dining and entertainment experiences to Calgary. Whether you're looking for a seat on a patio, a gourmet meal, a counter-served burger and shake or a night out on the town, Concorde Group is always at the heart of fun offering something for all Calgarians.

WHAT WE OFFER

• Hourly Wage: $18.00 - $19.00/hr depending on experience
• Quarterly gratuities
• Comprehensive extended health and insurance benefits package after 90 days (minimum hours required)
• 25% Company-wide food & beverage discount & access to frequent local business discounts/specials

WHAT YOU’LL DO

Daily Sales

• Verify, summarize, and upload cash out spreadsheets into NAV.
• Prepare bank deposits.
• Create Negative Remittance form for due backs.
• Ensure any stand-alone credit card batches are closed regularly and balance with POS
• Report to management and head office employee cash shortages, collect as directed and make deposit and reporting to head office.
• Daily transfer gratuity amount from DSRs to team member XTM cards.
• Communicate function A/R details and copies of bills to Business Development or Management for function invoicing.
• Create invoices in the Tripleseat software.

Float & Petty Cash

• Set up daily outlet/bar floats.
• Balance location floats at least once per week.
• Maintain a daily float log with complete float count.
• Prepare petty cash reimbursement forms.

ATMS & Coin Orders

• Balance ATM floats weekly and communicate balances to head office.
• Replenish ATMs with order ready for service.
• Track any additional funds loaded into the ATMS from other sources (safe, cash sweeps from sales etc.).
• Order currency from bank (TD) and maintain master float change.

Payroll

• Update master payroll sheet regularly add or delete employees as necessary.
• Submit all hours worked, overtime hours banked, overtime paid hours, stat holiday pay, and vacation requests to head office on the deadline for current payroll cut off, ensuring accuracy of employee hours.
• Maintain up to date employee files at each location including copies of new hire, emergency contact information, written warnings, and accolades.
• Collect or complete all other applicable forms for payroll including: EAF, change of duties, termination forms.

Accounts Payable

• Review and clear Admin Workflow daily and code invoices as requested by management.
• Prepare cheque requisitions for quick term vendor payments.

General Duties

• Order office supplies as needed.
• Keep office maintained in an orderly and clean state.
• Support the Head Office Admin and Accounting teams when available by scanning and filing historical, accounting, payroll, and government reporting documents.
• Respond to all inquiries from Concorde head office and general managers in a timely and accurate manner.
• Maintain consistency and adherence to company culture and polices.
• Provide ambassadorship for the company by positively representing it within your venue, head office, other venues, and at company events.
• Other duties and tasks as directed by company management.

WHAT YOU HAVE

• Previous experience in a similar role with demonstrated success (at least 2 years).
• Associated degree in accounting or related field.
• Experience in NAV ERP is an asset.
• Ability to meet strict deadlines.
• Experiences in reconciling Credit Cards and Gift cards.
• Good personal dress and hygiene standards.
• Well organized with a keen eye for detail and the ability to identify, analyze and solve technical and theoretical problems.
• Advanced English writing and grammatical proficiency.
• Recognized ability to build and maintain positive and collaborative working relationships with staff at all levels.
• Integrity, discretion and judgment with tact and diplomacy on confidential matters.
• Advanced skills with Microsoft Office Suite.