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Administration Assistant Jobs in Calgary, AB (NOW HIRING)

Specialty Beverage Solutions

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Contract Administration Assistant

Calgary, AB · On-site

CA$23 - CA$27/hr

To support our continued growth, we are seeking a detail-oriented and dependable Contract Administration Assistant to join our team. This position will provide administrative support across several ...

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Specialty Beverage Solutions

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Contract Administration Assistant

Calgary, AB · On-site

CA$23 - CA$27/hr

To support our continued growth, we are seeking a detail-oriented and dependable Contract Administration Assistant to join our team. This position will provide administrative support across several ...

New

Northern Konstar Potatoes

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Bookkeeper Admininstration Assistant

Calgary, AB · On-site

CA$25/hr

Reconcile bank accounts and credit card statements on a regular basis. * Assist with month-end and ... Reporting & Administration * Prepare basic financial and sales reports using QuickBooks and Excel ...

Hines

Assistant Property Manager

Calgary, AB · On-site

The Assistant Property Manager works collaboratively with tenants, service providers, and internal ... Support the administration of tenant experience technology platforms, visitor management systems ...

Hines

Assistant Property Manager

Calgary, AB · On-site

The Assistant Property Manager works collaboratively with tenants, service providers, and internal ... Support the administration of tenant experience technology platforms, visitor management systems ...

Hines

Assistant Property Manager

Calgary, AB · On-site

Support the administration of tenant experience technology platforms, visitor management systems ... Lead and/or assist with emergency response activities, tenant evacuations, incident investigations ...

Blgllp

Administrative Assistant

Calgary, AB · On-site

Filing, copying, scanning and general administration is an integral part of the operation of the firm and within this role the Administrative Assistant will be required to complete duties for ...

RWC Systems

Health and Safety Assistant

Calgary, AB · On-site

Primary Responsibilities: Assist the Health & Safety Advisor with the implementation and administration of the Company's Health & Safety Program. Conduct new hire safety orientations for office and ...

Mount Royal University

Club Programs Assistant

Calgary, AB · On-site

CA$15.45 - CA$19.44/hr

Responsibilities Program Administration & Facilitation (60%) Support the Recreation Sport ... Assist on larger programming projects and requests in collaboration with the Recreation Sport ...

Norton Rose Fulbright

Legal Assistant

Calgary, AB · Hybrid

Administration duties, including time entry What you bring to the role: * Completion of a recognized legal assistant program is preferred * Minimum of 3 years Legal Assistant experience, experience ...

Kids U

Assistant Center Director

Calgary, AB · On-site

Administration & Financial Management * Assist with enrollment administration, attendance, staffing coordination, payroll support, and record management. * Help monitor supplies, classroom resources ...

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All JobsAdministration JobsAdministration Assistant JobsAdministration Assistant Jobs in Calgary, AB

Administration Assistant information

See Calgary, AB salary details

$8

$18

$26

How much do administration assistant jobs pay per hour?

As of Aug 10, 2026, the average hourly pay for administration assistant in Calgary, AB is $18.04, according to ZipRecruiter salary data. Most workers in this role earn between $13.94 and $19.95 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an administration assistant, and why are they important?

To thrive as an Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in standard office procedures, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, scheduling tools, and sometimes basic accounting systems is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in supporting teams and handling multiple tasks. These skills ensure smooth office operations, efficient workflow, and reliable support for colleagues and management.

What are some common challenges administration assistants face when managing multiple priorities, and how can they effectively address them?

Administration Assistants frequently juggle various tasks such as scheduling meetings, handling correspondence, and supporting different team members. Balancing multiple priorities can be challenging, especially when urgent requests come in unexpectedly. Effective time management, clear communication with supervisors about workload, and learning to prioritize tasks based on urgency and importance can help manage these challenges. Utilizing organizational tools like calendars and task lists also aids in staying on track and reducing stress.

What is the difference between Administration Assistant vs Receptionist?

AspectAdministration AssistantReceptionist
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma or equivalent; no specific certifications usually required
Work EnvironmentOffice settings, supporting multiple departments or teamsFront desk, greeting visitors, answering phones
Employer & Industry UsageCommon across various industries including corporate, healthcare, educationPrimarily in customer-facing roles, hospitality, corporate offices

While both roles support office operations, an Administration Assistant typically handles a broader range of administrative tasks across departments, whereas a Receptionist mainly manages front desk duties and visitor interactions. The roles often overlap but differ in scope and responsibilities.

What are the jobs of an administration assistant?

An administration assistant provides clerical support by managing correspondence, scheduling appointments, organizing files, and handling phone calls. They often use office software like Microsoft Office and ensure smooth daily operations within an office environment.

What is an administration assistant?

Administration Assistants are professionals who provide essential support to an organization by handling a variety of clerical and administrative tasks. Their duties often include managing correspondence, scheduling appointments, organizing files, and assisting with office operations. They play a vital role in ensuring the smooth running of daily activities within an office and often serve as the first point of contact for clients and visitors. Strong communication, organizational, and multitasking skills are important for success in this position.
More about Administration Assistant jobs
What are the most commonly searched types of Administration jobs in Calgary, AB? The most popular types of Administration jobs in Calgary, AB are:
What cities near Calgary, AB are hiring for Administration Assistant jobs? Cities near Calgary, AB with the most Administration Assistant job openings:
Administration Assistant jobs near you
Infographic showing various Administration Assistant job openings in Calgary, AB as of August 2026, with employment types broken down into 1% As Needed, 72% Full Time, 24% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $37,525 per year, or $18 per hour.

Contract Administration Assistant

Specialty Beverage Solutions

Calgary, AB • On-site

CA$23 - CA$27/hr

Temporary

Posted 3 days ago

New

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Job description

To support our continued growth, we are seeking a detail-oriented and dependable Contract Administration Assistant to join our team. This position will provide administrative support across several departments and assist with coverage for key business functions.

This is an excellent opportunity for someone who enjoys variety, is highly organized, and likes being part of a collaborative small business where every day is different.

Key Responsibilities

·        Bookkeeping and basic accounting using QuickBooks

·        Dispatch relief and scheduling support

·        Administrative support for the sales team

·        Assist with customer service and general office administration

·        Warehouse support including shipping, receiving, inventory, and order preparation

·        Assist with special projects and other administrative duties as required

What We're Looking For

The ideal candidate will:

·        Be highly organized with exceptional attention to detail

·        Be dependable, motivated, and able to work independently

·        Have previous bookkeeping (1-2 years) or accounting experience

·        Have experience with QuickBooks (preferred)

·        Be proficient with Microsoft Office (Outlook, Excel, Word, Teams)

·        Learn new software and systems quickly

·        Have strong communication and customer service skills

·        Be physically capable of assisting with warehouse duties, including lifting up to 50 lbs

·        Previous dispatch or service coordination experience is considered an asset

What We Offer

·        $23–$27 per hour, depending on experience

·        Initial 6-month contract, with the intention of transitioning to a permanent full-time position as our growth plans continue

·        Monday to Friday schedule

·        Free on-site parking

·        Weekly team lunches every Friday

·        Work with a supportive, entrepreneurial team where your contributions make a real impact

·        Opportunity to learn multiple aspects of the business and develop new skills

·        Learn the fascinating world of specialty coffee while working with industry-leading espresso equipment and premium coffee brands

Why Join Us?

We're a small, growing company where everyone contributes to our success. If you enjoy a fast-paced environment, like learning new things, and want an opportunity to grow with a company that values initiative and teamwork, we'd love to hear from you.

Company Description

Specialty Beverage Solutions & Food Service Equipment is a growing Calgary-based company specializing in commercial coffee and food service equipment. We provide sales, installation, preventative maintenance, and technical support to customers throughout Alberta. We just achieved the major milestone of 20 years of solutions provided to customers nation wide.