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Administration Assistant Jobs in Calgary, AB (NOW HIRING)

WinSport

Team Member, Guest Experience

Calgary, AB · On-site

Process registrations, ticket sales, rentals, and waiver administration. * Assist with check-in procedures, waivers, and access control. * Maintain cash handling accuracy and reconciliation standards.

Hines

Assistant Property Manager

Calgary, AB · On-site

The Assistant Property Manager works collaboratively with tenants, service providers, and internal ... Support the administration of tenant experience technology platforms, visitor management systems ...

Hines

Assistant Property Manager

Calgary, AB · On-site

The Assistant Property Manager works collaboratively with tenants, service providers, and internal ... Support the administration of tenant experience technology platforms, visitor management systems ...

Hines

Assistant Property Manager

Calgary, AB · On-site

Support the administration of tenant experience technology platforms, visitor management systems ... Lead and/or assist with emergency response activities, tenant evacuations, incident investigations ...

Ecolab

Executive Assistant

Calgary, AB · Hybrid

Post Secondary Education in Business Administration, Office Administration,Communicationsor other related Diploma or Degree * Experience managing internal comms, operations, and multi-team executive ...

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All JobsAdministration JobsAdministration Assistant JobsAdministration Assistant Jobs in Calgary, AB

Administration Assistant information

See Calgary, AB salary details

$8

$18

$26

How much do administration assistant jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for administration assistant in Calgary, AB is $18.04, according to ZipRecruiter salary data. Most workers in this role earn between $13.94 and $19.95 per hour, depending on experience, location, and employer.

What is an administration assistant?

Administration Assistants are professionals who provide essential support to an organization by handling a variety of clerical and administrative tasks. Their duties often include managing correspondence, scheduling appointments, organizing files, and assisting with office operations. They play a vital role in ensuring the smooth running of daily activities within an office and often serve as the first point of contact for clients and visitors. Strong communication, organizational, and multitasking skills are important for success in this position.

What are the key skills and qualifications needed to thrive as an administration assistant, and why are they important?

To thrive as an Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in standard office procedures, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, scheduling tools, and sometimes basic accounting systems is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in supporting teams and handling multiple tasks. These skills ensure smooth office operations, efficient workflow, and reliable support for colleagues and management.

What are some common challenges administration assistants face when managing multiple priorities, and how can they effectively address them?

Administration Assistants frequently juggle various tasks such as scheduling meetings, handling correspondence, and supporting different team members. Balancing multiple priorities can be challenging, especially when urgent requests come in unexpectedly. Effective time management, clear communication with supervisors about workload, and learning to prioritize tasks based on urgency and importance can help manage these challenges. Utilizing organizational tools like calendars and task lists also aids in staying on track and reducing stress.

What is the difference between Administration Assistant vs Receptionist?

AspectAdministration AssistantReceptionist
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma or equivalent; no specific certifications usually required
Work EnvironmentOffice settings, supporting multiple departments or teamsFront desk, greeting visitors, answering phones
Employer & Industry UsageCommon across various industries including corporate, healthcare, educationPrimarily in customer-facing roles, hospitality, corporate offices

While both roles support office operations, an Administration Assistant typically handles a broader range of administrative tasks across departments, whereas a Receptionist mainly manages front desk duties and visitor interactions. The roles often overlap but differ in scope and responsibilities.

What are the jobs of an administration assistant?

An administration assistant provides clerical support by managing schedules, handling correspondence, organizing files, and performing data entry. They often use office software like Microsoft Office and may assist with reception duties, ensuring smooth daily operations in an office environment.
More about Administration Assistant jobs

What are the most commonly searched types of Administration jobs in Calgary, AB?

The most popular types of Administration jobs in Calgary, AB are:

What cities near Calgary, AB are hiring for Administration Assistant jobs?

Cities near Calgary, AB with the most Administration Assistant job openings:

Administration Assistant jobs near you
Infographic showing various Administration Assistant job openings in Calgary, AB as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 3% Contract. Highlights an 96% Physical, 2% Hybrid, and 2% Remote job distribution, with an average salary of $37,525 per year, or $18 per hour.

Bookkeeper Admininstration Assistant

Northern Konstar Potatoes

Calgary, AB

Full-time

Re-posted 7 days ago

Job description

Job Description Job Description About the Role We are looking for a detail-oriented Bookkeeper – Sales Support to join our team. This role is responsible for accurate, timely entry of all sales-related and bookkeeping information. You will support the sales staff by entering purchase orders, sales orders, bills, and invoices, as well as handling general bookkeeping duties focused on accounts receivable, reconciliations, and reporting. This position does not handle accounts payable. Key Responsibilities Sales Support & Data Entry Enter customer purchase orders (POs), sales orders, and invoices into QuickBooks. Ensure all sales information is complete and accurate (pricing, terms, quantities, customer details). Set up and maintain customer accounts and contact information. Track order status and provide updates to sales staff as needed. Work closely with sales staff to resolve discrepancies or missing information on POs and sales orders. Accounts Receivable & Bookkeeping Record customer invoices, credit memos, and payments in QuickBooks. Apply payments to open invoices and maintain accurate accounts receivable aging. Prepare and send customer statements and payment reminders as directed. Reconcile bank accounts and credit card statements on a regular basis. Assist with month-end and year-end tasks, including reconciliations and basic reporting. Maintain organized electronic and/or paper filing systems for all accounting and sales support documents. Reporting & Administration Prepare basic financial and sales reports using QuickBooks and Excel (e.g., AR aging, sales summaries). Support management and sales staff with information requests related to customer accounts, invoices, and payments. Help improve and document procedures for order entry, invoicing, and receivables. Qualifications Candidates should meet one of the following: Accounting/Bookkeeping diploma or related post-secondary education, OR Minimum of 2 years of bookkeeping or accounting clerk experience (preferably in a sales- or order-driven environment). Required Skills QuickBooks: Hands-on experience entering invoices, receipts, and performing reconciliations. Microsoft Office: Proficient with Outlook, Word, and especially Excel (basic formulas, sorting, filtering, formatting). Accurate and efficient data entry with strong attention to detail. Basic understanding of accounting principles, especially accounts receivable and bank reconciliations. Ability to organize work, manage multiple tasks, and meet deadlines. Clear written and verbal communication skills. Personal Attributes Reliable, trustworthy, and able to handle confidential financial and customer information. Detail-oriented and proactive, able to work independently once trained. Team player with a service-oriented mindset toward supporting the sales team and management.

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