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Administration Assistant Jobs in Edmonton, AB (NOW HIRING)

Spirit Omega Inc.

Project Administrator

Edmonton, AB · On-site

Support Oracle ERP activities including procurement, vendor setup, reporting, and contract administration. * Assist with contract compliance, change orders, and vendor communications. * Resolve ...

New

Bird Construction

Project Assistant

Edmonton, AB · On-site

Project Assistant The Project Administrator is accountable for assisting with documentations ... Ensure accurate and timely project administration including: pricing change orders, tracking ...

Definity Financial

Assistant, Administrative

Edmonton, AB · Hybrid

CA$45K - CA$82K/yr

The Opportunity Reporting to the Administration Leader, this admin assistant plays a key role in ensuring the smooth daytoday functioning of branch office operations while providing hands-on IT and ...

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All JobsAdministration JobsAdministration Assistant JobsAdministration Assistant Jobs in Edmonton, AB

Administration Assistant information

See Edmonton, AB salary details

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How much do administration assistant jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for administration assistant in Edmonton, AB is $18.04, according to ZipRecruiter salary data. Most workers in this role earn between $13.94 and $19.95 per hour, depending on experience, location, and employer.

What is an administration assistant?

Administration Assistants are professionals who provide essential support to an organization by handling a variety of clerical and administrative tasks. Their duties often include managing correspondence, scheduling appointments, organizing files, and assisting with office operations. They play a vital role in ensuring the smooth running of daily activities within an office and often serve as the first point of contact for clients and visitors. Strong communication, organizational, and multitasking skills are important for success in this position.

What are the key skills and qualifications needed to thrive as an administration assistant, and why are they important?

To thrive as an Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in standard office procedures, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, scheduling tools, and sometimes basic accounting systems is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in supporting teams and handling multiple tasks. These skills ensure smooth office operations, efficient workflow, and reliable support for colleagues and management.

What are some common challenges administration assistants face when managing multiple priorities, and how can they effectively address them?

Administration Assistants frequently juggle various tasks such as scheduling meetings, handling correspondence, and supporting different team members. Balancing multiple priorities can be challenging, especially when urgent requests come in unexpectedly. Effective time management, clear communication with supervisors about workload, and learning to prioritize tasks based on urgency and importance can help manage these challenges. Utilizing organizational tools like calendars and task lists also aids in staying on track and reducing stress.

What is the difference between Administration Assistant vs Receptionist?

AspectAdministration AssistantReceptionist
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma or equivalent; no specific certifications usually required
Work EnvironmentOffice settings, supporting multiple departments or teamsFront desk, greeting visitors, answering phones
Employer & Industry UsageCommon across various industries including corporate, healthcare, educationPrimarily in customer-facing roles, hospitality, corporate offices

While both roles support office operations, an Administration Assistant typically handles a broader range of administrative tasks across departments, whereas a Receptionist mainly manages front desk duties and visitor interactions. The roles often overlap but differ in scope and responsibilities.

What are the jobs of an administration assistant?

An administration assistant provides clerical support by managing schedules, handling correspondence, organizing files, and performing data entry. They often use office software like Microsoft Office and may assist with reception duties, ensuring smooth daily operations in an office environment.
More about Administration Assistant jobs

What are the most commonly searched types of Administration jobs in Edmonton, AB?

The most popular types of Administration jobs in Edmonton, AB are:

What cities near Edmonton, AB are hiring for Administration Assistant jobs?

Cities near Edmonton, AB with the most Administration Assistant job openings:

Administration Assistant jobs near you
Infographic showing various Administration Assistant job openings in Edmonton, AB as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 3% Contract. Highlights an 96% Physical, 2% Hybrid, and 2% Remote job distribution, with an average salary of $37,525 per year, or $18 per hour.

Project Administrator

Spirit Omega Inc.

Edmonton, AB • On-site

Full-time

Posted yesterday

New

Job description

Job Location: Edmonton, AB

Contract Length: 1 year

Work Hours: 7:30am to 4:00pm daily (excluding weekends and statutory holidays) Overtime is not applicable. 

Resume Submission Deadline: September 13, 2026

Spirit Omega Inc. is seeking an experienced Project Administrator on behalf of our client to support the delivery of major transmission and infrastructure projects.

The Project Administrator provides administrative, financial, and system access support to project teams, enabling effective project execution, cost control, and compliance with organizational policies and procedures. This role supports onboarding and offboarding, contract and purchase order administration, invoice processing, and coordination across multiple systems and stakeholders.

Responsibilities:

  • Provide administrative support to project managers and project teams.
  • Coordinate onboarding, offboarding, and system access requests.
  • Maintain project documentation and SharePoint records.
  • Process purchase orders, invoices, vendor payments, and financial documentation.
  • Monitor budgets, PO funding, and invoice approvals.
  • Support Oracle ERP activities including procurement, vendor setup, reporting, and contract administration.
  • Assist with contract compliance, change orders, and vendor communications.
  • Resolve invoice discrepancies and support Accounts Payable processes.

Requirements

  • 5+ years of Project Administration experience supporting construction, engineering, utility, or capital projects.
  • Experience with Oracle ERP systems preferred.
  • Strong knowledge of purchase orders, invoicing, and project financial controls.
  • Proficiency in Microsoft Office and SharePoint.
  • Excellent organizational and communication skills.
  • If you are a detail-oriented professional with strong project administration and financial coordination experience, we encourage you to apply.

Spirit Omega is committed to a diverse and inclusive workplace. We welcome applications from anyone, including members of Indigenous peoples, Women, visible minorities, persons with disabilities, persons of minority sexual orientations and gender identities, and others with the skills and knowledge to productively engage with diverse communities.

Thank you for applying. We appreciate your interest; however, only qualified candidates will be contacted regarding the next steps in the hiring process.

Looking for more opportunities? Check out our website at Spirit Omega Job Board

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