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Administration Associate Jobs in Romeoville, IL (NOW HIRING)

Standish Management

Associate

Chicago, IL · On-site

$62K - $67K/yr

We are a provider of specialized fund administration services for Managers and General Partners of ... Standish Management is looking for associates to join our fund administration team. With guidance ...

Standish Management

Associate

Chicago, IL

$62K - $67K/yr

Standish Management is looking for associates to join our fund administration team. With guidance from the team members, the Associate oversees the administrative support and the investor relations ...

Brown Gibbons Lang and Compan

Associate

Chicago, IL · On-site

Associates' primary responsibilities include overseeing the preparation of financial analyses ... A from a top-tier business school * Outstanding academic record * Excellent written and verbal ...

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All JobsAdministration Associate JobsAdministration Associate Jobs in Romeoville, IL

Administration Associate information

See Romeoville, IL salary details

$13

$20

$31

How much do administration associate jobs pay per hour?

As of Aug 15, 2026, the average hourly pay for administration associate in Romeoville, IL is $20.69, according to ZipRecruiter salary data. Most workers in this role earn between $17.16 and $21.35 per hour, depending on experience, location, and employer.

What is the difference between Administration Associate vs Administrative Assistant?

AspectAdministration AssociateAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; some roles may prefer associate degree
Work EnvironmentOffice settings across various industriesOffice settings across various industries
Employer & Industry UsageCommon in corporate, healthcare, and government sectorsCommon in corporate, healthcare, and nonprofit sectors
Job ResponsibilitiesSupporting administrative tasks, data entry, schedulingHandling correspondence, scheduling, filing, customer service

While both roles support administrative functions, an Administration Associate often has a broader scope, including data management and project support, whereas an Administrative Assistant typically focuses on clerical and scheduling tasks. Both positions are vital in office operations and share similar credentials and work environments.

What are the key skills and qualifications needed to thrive as an administration associate?

To thrive as an Administration Associate, you need strong organizational abilities, attention to detail, and proficiency in office procedures, generally supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, time management, and problem-solving skills help an Administration Associate excel in supporting teams and managing multiple tasks. These skills ensure smooth office operations, effective coordination, and reliable administrative support in a busy work environment.

What are some common challenges administration associates face when supporting multiple departments, and how can they manage competing priorities effectively?

Administration Associates often support several departments simultaneously, which can lead to conflicting deadlines and shifting priorities. To manage these challenges, it's important to develop strong organizational and communication skills, prioritize tasks based on urgency and impact, and proactively clarify expectations with supervisors and team members. Utilizing tools like shared calendars, task management software, and regular check-ins can help ensure that all responsibilities are addressed efficiently. Seeking feedback and being adaptable also contribute to maintaining a smooth workflow in a dynamic office environment.

What is an administration associate?

Administration Associates are professionals who provide vital support to organizations by handling a variety of administrative and clerical tasks. Their responsibilities often include organizing files, scheduling appointments, managing correspondence, and assisting with office operations to ensure smooth workflow. They also frequently help with data entry, record keeping, and coordinating meetings or events. Administration Associates play a key role in maintaining the efficiency and organization of a workplace.

What are the most commonly searched types of Administration jobs in Romeoville, IL?

The most popular types of Administration jobs in Romeoville, IL are:

What cities near Romeoville, IL are hiring for Administration Associate jobs?

Cities near Romeoville, IL with the most Administration Associate job openings:

Administration Associate jobs near you
Infographic showing various Administration Associate job openings in Romeoville, IL as of August 2026, with employment types broken down into 1% As Needed, 70% Full Time, 26% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $43,043 per year, or $20.7 per hour.

Administrative Specialist

The University of Chicago

Chicago, IL • On-site

$24.04 - $31.25/hr

Full-time

Medical, Retirement, PTO

Re-posted 25 days ago

University Of Chicago rating

8.1

Company rating: 8.1 out of 10

Based on 47 frontline employees who took The Breakroom Quiz

162nd of 618 rated colleges and universities

Job description

Department
BSD MED - Pulmonary - Administrative Support
About the Department
The Section of Pulmonary and Critical Care Medicine has been a model of exemplary patient care, research, and post-doctoral training for more than 20 years. The 31 faculty, clinical associates and research associates along with a staff of more than 72, have devoted themselves to the pursuit of excellence in each of these important activities.
Job Summary
This job provides administrative support within the Section of Pulmonary/Critical Care Medicine, which consists of faculty, administrative and research staff as well as students and visitors. This role will interact with and support multiple faculty members and clinical associates on a regular basis. This role will also assist other administrative staff with day-to-day operations, financial transactions, reporting, projects, events/meetings, and will interact with centralized offices throughout the University of Chicago. The ideal candidate will maintain a professional demeanor, work well under time sensitive deadlines, exhibit good communication skills, be well organized, utilize available resources, and be able to prioritize requests from multiple people.
Responsibilities
  • Provide administrative support to multiple faculty members and clinical associates within the department.
  • May process reimbursements/payments for faculty, clinical associates, staff and students.
  • Maintain calendars for multiple faculty members and clinical associates/conference room schedules.
  • Coordinate meetings within the Section - food orders, room set up.
  • Assist with the preparation of presentations, reports and correspondence.
  • May coordinate travel arrangements and itineraries.
  • Assist with organizing ad hoc and regular Section events.
  • May assist with seminar series speakers, including coordinating visits of speakers and others to the Section. Prepare itineraries, assist visitors with travel arrangements, process travel reimbursements.
  • May assist with maintenance of the Section website and email distribution lists.
  • Provide coverage for other administrative staff as needed.
  • Check and distribute mail.
  • Triages emails and telephone calls for action in particular as related to Ingalls Memorial Hospital clinic and inpatient services. Resolves mostly routine and some complex inquiries.
  • Coordinates special projects as directed by the leader. Prepares write ups for recommendations for operational and administrative problems. Manages a portion of the leader's budget, monitoring and reconciling accounts. Prepares financial and/or administrative reports.
  • Prepare special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies. Maintains the leader's calendar.
  • Performs other related work as needed.

Minimum Qualifications
Education:
Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).
Work Experience:
Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.
Certifications:
---
Preferred Qualifications
Education:
  • Associate's degree in Business Administration or related field.

Experience:
  • Previous Administrative Assistant experience - meeting planning/set up, reimbursement processing, maintaining calendars, travel arrangements and itineraries.
  • Knowledge of Oracle and GEMS or similar reimbursement/payment systems.
  • Familiarity with central administration within a complex academic medical center environment.
  • Experience with other software applications (e.g., Outlook, Adobe Acrobat, PowerPoint, and Photoshop or the equivalent).

Preferred Competencies
  • Ability to use appropriate resources to resolve an issue.
  • Ability to follow an issue through to resolution.
  • Considerable skill in working both independently and as a team member.
  • Ability to take initiative and organize and complete projects with minimal supervision required. Proficiency with word processing applications, spreadsheets and databases.

Working Conditions
  • Office Environment.
  • In person work schedule M-F for first 3-6 months. Eligible for a hybrid work schedule based on business needs and the demands of specific tasks, only after completing probationary period (3-6 months). Working from the office is encouraged for tasks that require a high degree of collaboration.

Application Documents
  • Resume (required)
  • Cover Letter (required)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Administration & Management
Role Impact
Individual Contributor
Scheduled Weekly Hours
40
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Pay Rate Type
Hourly
FLSA Status
Non-Exempt
Pay Range
$24.04 - $31.25
The included pay rate or range represents the University's good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

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