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Administration Associate Jobs in Tennessee (NOW HIRING)

Superior Fleet Solutions

Production Associate I

Memphis, TN

$14.50 - $18.50/hr

FleetPride (Memphis BRC) is looking for a Production Associate who will be responsible forsafely ... FleetPride will provide the SocialSecurity Administration (SSA) and, if necessary, the Department ...

CTC USA, LLC

Computer Support Associate

Greeneville, TN · On-site

$15 - $19.50/hr

Computer Support Associate Provides basic day-to-day operational support for a computing ... administration requests Must Haves: * Focus on break fix for hardware/software and ensuring ...

Elliott Electric Supply

Warehouse Associate

Nashville, TN · On-site

$15.50 - $18.25/hr

Warehouse Associate Supports the day to day operations of the Branch providing order and delivery ... Services Administration (SAMHSA). Qualifications: High school diploma or GED with warehouse or ...

Agilix Solutions

Warehouse Associate

Arlington, TN · On-site

$14.25 - $17/hr

Warehouse Associate Agilix Solutions is seeking a Warehouse Associate for our Bartlett, TN branch ... Every effort is made to ensure that our hiring, salary administration, promotion and transfer are ...

Elliott Electric Supply

Warehouse Associate

Cookeville, TN · On-site

$13.75 - $16.25/hr

Warehouse Associate Supports the day to day operations of the Branch providing order and delivery ... Services Administration (SAMHSA). Qualifications: High school diploma or GED with warehouse or ...

SHYFT

Warehouse Associate

Lebanon, TN · On-site

$20 - $23/hr

Warehouse Associate Nashville, TN Regular Employee | Hourly Non-Exempt | $20.00 - 23.00 What You'll ... Department of Homeland Security in partnership with the Social Security Administration to verify ...

PeakMade Real Estate

Temporary Turn Associate

Murfreesboro, TN · On-site

$14 - $19.50/hr

The Temporary Turn Associate will provide temporary assistance during turnover at a student housing ... This position will be responsible for performing a variety of administration and maintenance tasks ...

Elliott Electric Supply

Warehouse Associate

Mount Juliet, TN · On-site

$15 - $18/hr

Warehouse Associate Supports the day to day operations of the Branch providing order and delivery ... Administration (SAMHSA). Why join us? Competitive pay; Medical, dental & vision insurance; 401(k) ...

PeakMade Real Estate

Temporary Turn Associate

Murfreesboro, TN · On-site

$14 - $19.50/hr

The Temporary Turn Associate will provide temporary assistance during turnover at a student housing ... This position will be responsible for performing a variety of administration and maintenance tasks ...

ALO

Warehouse Help Desk Associate

Memphis, TN · On-site

$18 - $24.25/hr

They are seeking a reliable and experienced Warehouse Help Desk Associate (Tier 2) to provide ... administration • Experience with Jamf for Mac device management • Experience with WMS ...

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All JobsAdministration Associate JobsAdministration Associate Jobs in Tennessee

Administration Associate information

See Tennessee salary details

$11

$18

$27

How much do administration associate jobs pay per hour?

As of Jul 25, 2026, the average hourly pay for administration associate in Tennessee is $18.42, according to ZipRecruiter salary data. Most workers in this role earn between $15.29 and $18.99 per hour, depending on experience, location, and employer.

What is the difference between Administration Associate vs Administrative Assistant?

AspectAdministration AssociateAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; some roles may prefer associate degree
Work EnvironmentOffice settings across various industriesOffice settings across various industries
Employer & Industry UsageCommon in corporate, healthcare, and government sectorsCommon in corporate, healthcare, and nonprofit sectors
Job ResponsibilitiesSupporting administrative tasks, data entry, schedulingHandling correspondence, scheduling, filing, customer service

While both roles support administrative functions, an Administration Associate often has a broader scope, including data management and project support, whereas an Administrative Assistant typically focuses on clerical and scheduling tasks. Both positions are vital in office operations and share similar credentials and work environments.

What are the key skills and qualifications needed to thrive as an Administration Associate, and why are they important?

To thrive as an Administration Associate, you need strong organizational abilities, attention to detail, and proficiency in office procedures, generally supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, time management, and problem-solving skills help an Administration Associate excel in supporting teams and managing multiple tasks. These skills ensure smooth office operations, effective coordination, and reliable administrative support in a busy work environment.

What are some common challenges Administration Associates face when supporting multiple departments, and how can they manage competing priorities effectively?

Administration Associates often support several departments simultaneously, which can lead to conflicting deadlines and shifting priorities. To manage these challenges, it's important to develop strong organizational and communication skills, prioritize tasks based on urgency and impact, and proactively clarify expectations with supervisors and team members. Utilizing tools like shared calendars, task management software, and regular check-ins can help ensure that all responsibilities are addressed efficiently. Seeking feedback and being adaptable also contribute to maintaining a smooth workflow in a dynamic office environment.

What are Administration Associates?

Administration Associates are professionals who provide vital support to organizations by handling a variety of administrative and clerical tasks. Their responsibilities often include organizing files, scheduling appointments, managing correspondence, and assisting with office operations to ensure smooth workflow. They also frequently help with data entry, record keeping, and coordinating meetings or events. Administration Associates play a key role in maintaining the efficiency and organization of a workplace.
What are the most commonly searched types of Administration jobs in Tennessee? The most popular types of Administration jobs in Tennessee are:
What are popular job titles related to Administration Associate jobs in Tennessee? For Administration Associate jobs in Tennessee, the most frequently searched job titles are:
What cities in Tennessee are hiring for Administration Associate jobs? Cities in Tennessee with the most Administration Associate job openings:
Administration Associate jobs near you
Infographic showing various Administration Associate job openings in Tennessee as of July 2026, with employment types broken down into 1% As Needed, 83% Full Time, 12% Part Time, 1% Temporary, and 3% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $38,315 per year, or $18.4 per hour.
Administrative Manager, Financial and Human Capital Operations

Administrative Manager, Financial and Human Capital Operations

Vanderbilt University

Nashville, TN • On-site

Full-time

This job post has expired today. Applications are no longer accepted.

Vanderbilt University rating

8.0

Company rating: 8.0 out of 10

Based on 39 frontline employees who took The Breakroom Quiz

165th of 560 rated colleges and universities

Job description


Job Description
The Administrative Manager, Financial and Human Capital Operations is a key member of the College of Connected Computing (CCC) at Vanderbilt University, responsible for managing and executing financial unit management (FUM) and human capital management (HCM) operations. Reporting to the Director of People Operations this role ensures the accuracy, compliance, and efficiency of financial and HR processes across the College.
This position serves as an operational partner to leadership, faculty, and staff, supporting day-to-day financial and personnel transactions while maintaining alignment with university policies and procedures. The role requires strong judgment, attention to detail, and the ability to manage complex administrative processes in a dynamic and rapidly evolving environment.
Duties and Responsibilities
Financial Unit Management (FUM)
  • Review and approve financial transactions in Oracle, including procurement requisitions, travel and expense reports, procurement card activity, and intercompany transactions
  • Maintain strong working knowledge of Vanderbilt's Oracle financial system, including chart of accounts and Project Portfolio Management (PPM) structures
  • Interpret and apply university expense and procurement policies; establish and communicate departmental processes in response to policy updates
  • Partner with the Senior Associate Business Officer to evaluate expenditures and ensure appropriate use of funds
  • Ensure accuracy, completeness, and compliance of all financial transactions prior to approval
  • Participate in university-wide FUM meetings, trainings, and roundtable discussions to remain current on policies and best practices
    Department Budget and Financial Support
  • Partner with the Senior Associate Business Officer to monitor and maintain the College's annual budget
  • Provide support and guidance to faculty and staff on financial tools, expense processes, and compliance requirements
  • Assist in identifying and resolving financial discrepancies or issues as they arise
    Human Capital Management (HCM)
  • Partner with the Director of People Operations to coordinate and execute Oracle HCM transactions across the employee lifecycle, including hires, rehires, job changes, transfers, and terminations for students, faculty, and staff
  • Initiate and manage transactions within Oracle HCM, ensuring data accuracy and adherence to established approval workflows
  • Monitor transaction status, proactively track approvals, and resolve errors or rejections to ensure timely completion
  • Serve as a key point of contact for departments, providing guidance on transaction entry, requireddocumentation, and process timelines
  • Troubleshoot Oracle HCM issues in collaboration with HRIS and central HR teams to resolve discrepancies
  • Run and interpret Oracle HCM reports to support operational decision-making and leadership requests
  • Collaborate with Payroll, Benefits, and Finance teams to ensure accurate downstream processing of HCM transactions
  • Identify opportunities to improve HCM workflows and support continuous process improvement initiatives
    Grant and Research Administration Support
  • Support CCC Grants Managers with departmental grant administration activities
  • Prepare and provide financial reports to Principal Investigators, as needed
  • Assist in ensuring compliance with grant-related financial policies and procedures
    Operational Support and Continuous Improvement
  • Contribute to the development and refinement of financial and HR processes to improve efficiency and consistency
  • Maintain documentation of processes, procedures, and best practices
  • Support special projects and additional duties as assigned

Supervisory Relationships
This position does not currently have supervisory responsibility. The role reports administratively and functionally to the Director of People Operations.
Qualifications
  • Bachelor's degree from an accredited institution or an equivalent combination of education and relevant experience
  • Strong attention to detail and ability to manage complex processes with accuracy
  • Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment
  • Strong analytical and problem-solving skills
  • Excellent interpersonal and communication skills
  • Ability to exercise sound judgment in administrative and procedural decision-making
  • 4+ years of relevant experience
  • Experience working with Oracle financial and/or HCM systems
  • Knowledge of university financial, HR, and/or grant policies and procedures
  • Experience in higher education or a similarly complex organizational environment

About Us
At Vanderbilt University , our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville, Tennessee, on a 330+ acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of "America's Best Large Employers" as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice.
We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have a story. We want to hear it. We encourage you to apply today so that you might become a part of our story.
Vanderbilt University is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law.

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