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Administration Professional Jobs in Tennessee (NOW HIRING)

Kobalt Music

Manager, Contract Administration

Nashville, TN · On-site

$120 - $160/hr

... professional growth. * Own end-to-end documentation for key departmental workflows and support ... Work closely with Director, Contract Administration and Director, Client Onboarding to assess the ...

Nurture Pediatrics

Medical Assistant

Nolensville, TN · On-site

$17.25 - $22.25/hr

Immunization administration. * Professional Communication with Patients and Staff WHO WE ARE: Nurture Pediatrics has provided exceptional pediatric care for the past 22 years in the heart of Smyrna ...

Nurture Pediatrics

Medical Assistant

Nolensville, TN

$17.25 - $22.25/hr

Immunization administration. * Professional Communication with Patients and Staff ABOUT THE COMPANY WHO WE ARE: Nurture Pediatrics has provided exceptional pediatric care for the past 22 years in the ...

Ncontracts

$55K - $65K/yr

We're seeking creative, collaborative, and self-driven professionals across all areas of our ... BONUS POINTS (Preferred Qualifications) • Experience supporting contract administration. • ...

Republic Services

MBA Intern

Nashville, TN · On-site

$14.75 - $19.25/hr

The MBA Internship Program is a dynamic, 10-week paid internship designed to provide first-year MBA ... Develop professional documents and communications related to project outcomes. * Engage with ...

Republic Services

MBA Intern

Nashville, TN

$14.75 - $19.25/hr

The MBA Internship Program is a dynamic, 10-week paid internship designed to provide first-year MBA ... Develop professional documents and communications related to project outcomes. * Engage with ...

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Administration Professional information

What is an administration professional?

Administration professionals are individuals who support the efficient operation of organizations by handling a variety of clerical, organizational, and managerial tasks. Their duties often include managing schedules, organizing files, handling correspondence, and coordinating office activities. They may hold job titles such as administrative assistant, office manager, or executive assistant, and play a vital role in keeping businesses running smoothly. Strong organizational, communication, and problem-solving skills are essential for success in this field.

What are some typical challenges administration professionals face when supporting multiple departments, and how can they manage competing priorities?

Administration Professionals often support several departments simultaneously, which can lead to competing priorities and tight deadlines. To manage this effectively, strong organizational skills and clear communication are essential. It’s important to regularly assess task urgency, delegate when appropriate, and use tools like shared calendars or project management software. Proactively checking in with team leaders also helps ensure alignment and prevents misunderstandings about expectations.

What are the key skills and qualifications needed to thrive as an administration professional, and why are they important?

To thrive as an Administration Professional, you need strong organizational abilities, attention to detail, and proficiency in office procedures, often supported by a diploma or degree in business administration. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and sometimes knowledge of database or document management systems is typical. Excellent communication, problem-solving skills, and the ability to multitask help you stand out in this role. These skills ensure efficient office operations, effective support to teams, and seamless handling of daily administrative tasks.

What is the difference between Administration Professional vs Office Assistant?

AspectAdministration ProfessionalOffice Assistant
CredentialsTypically requires a diploma or degree in business or administrationHigh school diploma or equivalent often sufficient
Work EnvironmentCorporate offices, government agencies, or large organizationsVariety of settings including offices, retail, or healthcare facilities
Job ResponsibilitiesManaging schedules, handling correspondence, coordinating meetings, administrative supportFiling, data entry, greeting visitors, basic clerical tasks

While both roles support office functions, Administration Professionals usually have more advanced responsibilities and require specific credentials, working in formal office environments. Office Assistants perform more basic clerical tasks and often have fewer formal qualifications. Understanding these differences helps in choosing the right career path or job search focus.

What are the most commonly searched types of Administration jobs in Tennessee?

The most popular types of Administration jobs in Tennessee are:

Administration Professional jobs near you
Infographic showing various Administration Professional job openings in Tennessee as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 17% Part Time, and 4% Contract. Highlights an 86% Physical, 2% Hybrid, and 12% Remote job distribution.

Medical Administration Specialist

Memphis, TN • On-site

SD Department of Veterans Affairs
See more jobs at SD Department of Veterans Affairsexternal

$50K/yr

Full-time

This job post has expired today. Applications are no longer accepted.

Job description

The incumbent serves as a Medical Administrative Specialist- Health Administrative Specialist on Duty (HOD) located in the Office of the Chief, Health Administration Service (HAS), or Business Office (BO), or Medical Administration Service (MAS), or similarly named and organized service; the position has both the authority and responsibility to represent both the Medical Center Director and the Chief, HAS on all administrative matters occurring when assigned to other than a normal tour of duty.Qualifications:To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/20/2026.
You may qualify based on your experience and/or education as described below:
GS-07 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade in the normal line of progression for the occupation in the organization. For the GS-07 you must have 52 weeks at the GS-05.
  • Examples of specialized experience would typically include, but are not limited to:
  • Perform medical-legal administration functions of a comprehensive medical center.
  • Interpret laws, regulations, policies, and guidelines governing health care delivery systems (i.e. eligibility for medical benefits, processing of applications, beneficiary travel, patient transfers, inter-facility consults.
  • Established effective working relationships that contributed to the attainment of the organization's goals.
  • Communicate both orally and in writing with health care professionals, other medical center personnel and outside constituents.
  • Apply Federal laws and other regulations to priorities of care, patient processing, entitlements, clinical/admission procedures and other appropriate patient processing activities.
  • Investigate and obtain preliminary data involving injuries of patients or employees or employee/patient complaints and take immediate action to Coordinate administrative matters that arise within a medical center/hospital on matters relating to personnel on duty during irregular hours for proper actions, emergency repairs, call-in personnel for emergency repairs or patient care emergency reasons. OR, oversee the proper handling of all non-medical emergencies.
  • Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must possess one full year of graduate level education or Superior Academic Achievement (S.A.A.). NOTE: The education must have been obtained at an accredited college or university and must demonstrate the knowledge, skills, and abilities necessary to do the work of this position. Transcripts must be submitted with your application materials. Education cannot be credited without documentation. OR,
  • Combination: Applicants may also combine education and experience to qualify at this level. You must have a combination of education beyond a bachelors degree and specialized experience as described above, to meet the total experience requirements.NOTE: Transcripts must be submitted with your application materials. Education cannot be credited without documentation.
GS-09 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. For the GS-09, you must have 52 weeks at the GS-07.
Examples of specialized experience would typically include, but are not limited to:
  • Perform medical-legal administration functions of a comprehensive medical center;
  • Knowledge of all aspects of the Medical Administration Service programs and how they interrelate to all other Medical Center services and programs;
  • Interpret laws, regulations, policies, and guidelines governing health care delivery systems (i.e. eligibility for medical benefits, processing of applications, beneficiary travel, patient transfers, inter-facility consults;
  • Established effective working relationships that contributed to the attainment of the organization's goals;
  • Communicate both orally and in writing with health care professionals, other medical center personnel and outside constituents;
  • Apply Federal laws and other regulations to priorities of care, patient processing, entitlements, clinical/admission procedures and other appropriate patient processing activities;
  • Investigate and obtain preliminary data involving injuries of patients or employees or employee/patient complaints and take immediate action to oversee the proper handling of all non-medical emergencies;
  • Coordinate administrative matters that arise within a medical center/hospital on matters relating to personnel on duty during irregular hours for proper actions, emergency repairs, call-in personnel for emergency repairs or patient care emergency reasons;
  • Identify and analyze complex problems or situations with a range of variables;
  • Explain and organize complex issue in writing, complete projects; studies; narrative and statistical reports; and review in a through accurate and timely manner. OR,
  • Education: Applicants may substitute education for the experience required for the GS-09 level. Master's or equivalent graduate degree, or 2 full years of progressively higher level graduate education leading to such a degree, or LL.B, or J.D., if related. Education must have been obtained in an accredited college or university and must demonstrate the knowledge, skills, and abilities necessary to do the work of this position. NOTE: Transcripts must be submitted with your application materials. Education cannot be credited without documentation (TRANSCRIPTS REQUIRED) OR,
  • Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond one year of graduate education. (TRANSCRIPTS REQUIRED).
You will be rated on the following Competencies for this position: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
Physical Requirements: Although operating from a desk in the admissions area, the AOD is continually required to move about the area in order to make contacts and consult with staff. The AOD must walk throughout the main hospital building, seeking information or addressing administrative matters. The AOD must walk to other building in the medical center. Stairs must be climbed where or when no elevator is nearby or operating and occasionally equipment or other articles have lifted, carried or pushed.
For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.Education:A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.Employment Type: OTHER

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