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Administration Associate Jobs in Alberta (NOW HIRING)

Smith + Andersen

Associate - Electrical

Calgary, AB · Hybrid

Associate - Electrical Location: Calgary, AB Job Type: Hybrid - WFH + In Office Who We Are Smith ... Coordinate with the contract administration team regarding drawing reviews, proper set up of ...

Royal Bank of Canada

Associate

Red Deer, AB · On-site

Cross train on numerous office administration functions from account opening to meeting preparation to effectively managing incoming communications from clients, Advisors and other internal and ...

Morgan Stanley

Client Service Associate

Calgary, AB · On-site

... and their equity administration plan terms and associated service offerings. Client Success ... Client Success Associate Role: The Client Service Associate is an operational role within the ...

Morgan Stanley

Client Service Associate

Calgary, AB · On-site

... and their equity administration plan terms and associated service offerings. Client Success ... Client Success Associate Role: The Client Service Associate is an operational role within the ...

Scotiabank

Sales Associate - Calgary

Calgary, AB · On-site

Works closely with other Sales Associates to assist in in the overflow of work whenever necessary ... Minimum Bachelors degree in a field such as Commerce, Finance, Business Administration; * CSC or ...

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Administration Associate information

What is an administration associate?

Administration Associates are professionals who provide vital support to organizations by handling a variety of administrative and clerical tasks. Their responsibilities often include organizing files, scheduling appointments, managing correspondence, and assisting with office operations to ensure smooth workflow. They also frequently help with data entry, record keeping, and coordinating meetings or events. Administration Associates play a key role in maintaining the efficiency and organization of a workplace.

What are the key skills and qualifications needed to thrive as an administration associate?

To thrive as an Administration Associate, you need strong organizational abilities, attention to detail, and proficiency in office procedures, generally supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, time management, and problem-solving skills help an Administration Associate excel in supporting teams and managing multiple tasks. These skills ensure smooth office operations, effective coordination, and reliable administrative support in a busy work environment.

What are some common challenges administration associates face when supporting multiple departments, and how can they manage competing priorities effectively?

Administration Associates often support several departments simultaneously, which can lead to conflicting deadlines and shifting priorities. To manage these challenges, it's important to develop strong organizational and communication skills, prioritize tasks based on urgency and impact, and proactively clarify expectations with supervisors and team members. Utilizing tools like shared calendars, task management software, and regular check-ins can help ensure that all responsibilities are addressed efficiently. Seeking feedback and being adaptable also contribute to maintaining a smooth workflow in a dynamic office environment.

What is the difference between Administration Associate vs Administrative Assistant?

AspectAdministration AssociateAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; some roles may prefer associate degree
Work EnvironmentOffice settings across various industriesOffice settings across various industries
Employer & Industry UsageCommon in corporate, healthcare, and government sectorsCommon in corporate, healthcare, and nonprofit sectors
Job ResponsibilitiesSupporting administrative tasks, data entry, schedulingHandling correspondence, scheduling, filing, customer service

While both roles support administrative functions, an Administration Associate often has a broader scope, including data management and project support, whereas an Administrative Assistant typically focuses on clerical and scheduling tasks. Both positions are vital in office operations and share similar credentials and work environments.

What are the most commonly searched types of Administration jobs in Alberta?

The most popular types of Administration jobs in Alberta are:

What cities in Alberta are hiring for Administration Associate jobs?

Cities in Alberta with the most Administration Associate job openings:

Administration Associate jobs near you
Infographic showing various Administration Associate job openings in Alberta as of August 2026, with employment types broken down into 1% As Needed, 67% Full Time, 29% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Associate, Office Administration

Acera Insurance

Sylvan Lake, AB • On-site

Full-time

Re-posted 5 days ago

Key responsibilities

  • Provide reception and administrative support, including managing incoming calls, visitors, and deliveries.

  • Participate in a rotation of tasks and projects such as opening and closing duties, updating staff lists, and acting as a liaison for vendors.

  • Support the business by assisting with various office coordination activities and interacting with clients and insurance professionals.

Job description

We put our people first. As an employer of choice, Acera Insurance, offers an outstanding workplace and employee culture that creates valuable opportunities for all employees. 

  

Our people are:

  • Encouraged to challenge the status quo and never stop learning in their commitment to excellence.
  • Empowered with a sense of accountability and autonomy to take ownership of their work.
  • Treated with respect and act with integrity by putting clients, colleagues, and community first.
  • Recognized for their achievements and celebrate festivities, big and small, to make work fun.

  

We also proudly offer most employees the opportunity to become owners. With over 700 employee owners, Acera Insurance is the only Canadian brokerage that is widely owned by its employees. Our employee owners have a vested interest and get to share in Acera Insurance's success - which they make possible.

  

Join our award-winning network of over 1,300 professionals across Canada and change the way people feel about insurance.

ASSOCIATE, OFFICE ADMINISTRATION

This important and highly visible role provides reception and administrative support to the business with a focus on the coordination of incoming calls, visitors, and deliveries.  As part of the Office Administration team, they will participate in a rotation of tasks and projects including opening and closing duties, updating and circulating various staff lists for the office, acting as a liaison for various vendors and other projects to support the business as required.

This is an excellent opportunity to meet and interact with clients and other insurance professionals while gaining a thorough understanding of the business.

LOCATION AND STATUS

  • Sylvan Lake, AB
  • Full-time permanent

QUALIFICATIONS

  • 1+ years of administrative and receptionist experience, insurance industry experience is an asset
  • Post-secondary certificate, diploma, degree in business administration is an asset
  • Confident user of the Microsoft Office Suite of products, familiar with office technology such as scanners, copiers, and fax machines

VALUES & COMPETENCIES

  • High degree of professionalism and integrity
  • Team player with great communication skills
  • Flexible and adaptable with proven problem-solving skills
  • Works well independently as well as on a team
  • Solution focused with a positive attitude
  • Committed to excellence in customer service and builds strong relationships at all levels
  • Demonstrated accountability and reliability in the quality and timeliness of work
  • Critical thinker with attention to details

Acera Insurance is the largest independent, employee-controlled brokerage in Canada. We are proudly 100% Canadian owned and operated. With over 70 locations across British Columbia, Alberta, Saskatchewan, Ontario, Nova Scotia, and the Yukon, $1.4 billion in gross written premium, and $1.3 billion group retirement savings assets under management, our team provides individuals, families and businesses unbiased insurance and risk management solutions that have a distinct Canadian perspective. Our collaborative work structure combines our people's strength and expertise to offer greater value, knowledge, and resources to our personal and commercial clients nationwide, including comprehensive group benefits.

Acera Insurance is an equal opportunity employer and is committed to all forms of diversity in the workplace. All qualified individuals are encouraged to apply. 

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