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Entry Level Administration Jobs in Alberta (NOW HIRING)

Finning

Branch Administrator

Fort Mcmurray, AB · On-site

CA$60K/yr

This is an entry-level opportunity where you'll gain hands-on experience with office processes ... Approximately $60,000 annually Timekeeping & Workforce Administration * Timekeeping for all ...

Onward Homes

Junior Project Administrator

Calgary, AB · On-site

... entry-level role. Rather than being confined to one area of the business, you'll work closely with ... Key Duties and Responsibilities Project Coordination & Administration * Support the planning ...

Onward

Junior Project Administrator

Calgary, AB · On-site

... entry-level role. Rather than being confined to one area of the business, you'll work closely with ... Key Duties and Responsibilities Project Coordination & Administration * Support the planning ...

Strike Group

Management Trainee

High Level, AB · On-site

This entry-level leadership development program is built for ambitious, driven individuals who want ... Business Administration * Surveying/Geomatics * Project Management or related fields

Mount Royal University

Intramural Lead

Calgary, AB

CA$15.45 - CA$19.44/hr

... administration, mentorship, leadership, and participant conduct and communication. There will be ... Level 1 Basketball Official Futsal: Entry Level District Referee Ice Hockey: Hockey Canada ...

SAIT

Trojans Assistant Coach

Calgary, AB

CA$20/hr

... the season Administration * Adhere to all Trojans & league requirements regarding athlete ... NCCP Entry Level sport specific training Skills * Enthusiastic, passion for sport-minded ...

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All JobsAdministration JobsEntry Level Administration JobsEntry Level Administration Jobs in Alberta

Entry Level Administration information

What is an entry level administration job?

Entry level administration jobs are positions designed for individuals who are just starting their careers in office administration. These roles typically include tasks like answering phones, managing schedules, data entry, filing, and assisting other staff with various clerical duties. They require basic computer skills, good organizational abilities, and strong communication skills. Entry level administration positions provide valuable experience and can be a stepping stone to more advanced administrative roles.

What are the key skills and qualifications needed for entry level administration?

To thrive in Entry Level Administration, you need strong organizational skills, attention to detail, and basic office software proficiency, typically supported by a high school diploma or associate degree. Familiarity with Microsoft Office Suite, email systems, and office equipment is commonly required. Excellent communication, time management, and a professional demeanor are standout soft skills for this role. These abilities ensure efficient office operations, effective support for colleagues, and a positive workplace environment.

What are common challenges faced by entry level administration professionals, and how can they be overcome?

Entry-level administration professionals often face challenges such as managing competing priorities, adapting to new office technologies, and learning to communicate effectively with team members across different departments. To overcome these challenges, it helps to develop strong organizational skills, seek mentorship from more experienced colleagues, and proactively ask questions when unclear about tasks. Additionally, becoming familiar with common office software and maintaining a positive, solution-oriented attitude can greatly ease the transition into the role.

What is the difference between Entry Level Administration vs Administrative Assistant?

AspectEntry Level AdministrationAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreesHigh school diploma; relevant certifications optional
Work EnvironmentOffice settings across various industriesOffice environments, often in corporate, healthcare, or educational sectors
Employer UsageEntry-level roles for administrative supportSupport roles assisting managers and teams
Common Search IntentEntry Level Administration vs Administrative Assistant

Entry Level Administration roles are typically broader, focusing on basic administrative tasks across industries, while Administrative Assistant positions often involve supporting specific departments or managers. Both roles require similar credentials and work environments, but the term "Administrative Assistant" is more specific to support functions within organizations.

Can someone with no experience become an entry level administration?

Yes, entry level administrative positions often do not require prior experience and focus on basic skills such as organization, communication, and proficiency with office software. Candidates can improve their chances by demonstrating a willingness to learn and possibly obtaining relevant certifications like Microsoft Office Specialist.

How to become an entry level administration with no experience?

To become an entry-level administrative assistant, focus on developing basic skills such as organization, communication, and proficiency in office software like Microsoft Office. Gaining relevant certifications, such as a certificate in office administration, and volunteering or internships can also help build experience and improve your chances of securing a position.

What are the most commonly searched types of Administration jobs in Alberta?

The most popular types of Administration jobs in Alberta are:

What cities in Alberta are hiring for Entry Level Administration jobs?

Cities in Alberta with the most Entry Level Administration job openings:

Entry Level Administration jobs near you
Infographic showing various Entry Level Administration job openings in Alberta as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, and 3% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution.

Purchaser (Entry-Level)

Bird Construction

Edmonton, AB

Full-time

Posted 8 days ago

Job description

Purchaser (Entry-Level)Reporting to the Purchasing Manager, we are seeking an entry-level Purchaser to support day-to-day procurement activities across our projects and operations. This position ensures timely purchasing, receiving, investigating, filing and documentation accuracy in accordance with company guidelines.
This position is based in the South Edmonton, AB office.What You Will Be Working On

  • Source and negotiate with suppliers to obtain the best terms, pricing, and quality.

  • Ensure materials and equipment are procured and delivered on time to meet project schedules.

  • Support Purchasing Manager on daily administrative tasks.

  • Process invoices by way of 3-way matching to proper documentation and receipts

  • Reconcile receipt documentation on a daily basis.

  • Assist with month-end procedures (expense accruals, cut-off etc.).

  • Ensure proper signatures and authorizations are obtained in accordance with the Bird Designation of Authority.

  • Maintain the filing system for processed invoices, packing slips and receipts.

  • Research and resolve invoice issues with vendors and accounts payable department on a timely basis.

  • Inform supervisor of payable related issues that are in contravention of company policies or procedures.

  • Receive site delivered material in Vista/Viewpoint from Packing Slips retrieved from project sites.

  • Request and track missing packing slips from job sites and reconcile information against supplier invoices.

  • Enter information into our Vista system in an accurate and timely manner.

  • Pay vendors accurately.

  • Maintain files in a current and accessible manner.

  • Complete vendor statement reconciliations each month.

  • Other duties as need to meet operational requirements.

What We Are Looking For

  • 1-3 years of proven experience in purchasing or procurement, ideally within the construction industry.

  • Bachelor's degree or diploma in Supply Chain Management, Business Administration, or a related field.

  • Experience with Vista, Coupa, Microsoft Office Suite with advanced Excel skills.

  • Strong analytical, critical thinking skills and a high degree of accuracy and attention to detail.

  • Ability to work collaboratively in a team environment with a positive attitude.

  • Strong negotiation and communication skills.

  • Solid understanding of construction materials, tools, and equipment.

  • Excellent organizational and time-management abilities.

  • Ability to manage multiple priorities simultaneously and meet the time demands of unpredictable activities.

  • Capability to handle pressure and challenges in a dynamic business environment under tight deadlines.

For Those Who Seek to Redefine

The greatest achievements in history are borne from the greatness within people - where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada's skylines coast-to-coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

What We Believe InWe Put Safety First

A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.

We Lead With Honesty

We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.

We Are Stronger Together

Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.

We Are Driven To Do Great Work

We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.

We Create Opportunity

Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.

At Bird, we value Diversity, Equity, and Inclusion (DE&I) and believe it is essential to our success. We will continue to listen, learn, and take action in our commitment to building progress in our organization, and the industry as a whole. Cultivating an environment where all employees feel included, seen, and have a sense of belonging is core to Bird's culture. We commit to proactively employing a workforce that reflects the communities in which we work, fostering an environment of continuous learning, and never compromising on our values.

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