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Entry Level Administration Jobs in Alberta (NOW HIRING)

Startec

Human Resources Coordinator

Calgary, AB · On-site

Certificate or Diploma in Human Resources, Business Administration, or related field preferred. * 0-3 years of experience in an HR administrative, coordinator or other entry level role. * Proficient ...

Strike Group

Management Trainee

High Level, AB · On-site

This entry-level leadership development program is built for ambitious, driven individuals who want ... Business Administration * Surveying/Geomatics * Project Management or related fields

Mount Royal University

Intramural Lead

Calgary, AB · On-site

CA$15.45 - CA$19.44/hr

... administration, mentorship, leadership, and participant conduct and communication. There will be ... Level 1 Basketball Official Futsal: Entry Level District Referee Ice Hockey: Hockey Canada ...

KTC Tribal Council

Primary Care Nurse

Red Earth Creek, AB · On-site

  • Medical

  • Dental

  • Life

  • Retirement

Responsible for routine outpatient interventions, such as blood draws, IV antibiotic administration ... Computer literacy - certification and/or training in entry level usage. Conditions of Employment:

SAIT

Trojans Assistant Coach

Calgary, AB

CA$20/hr

... the season Administration * Adhere to all Trojans & league requirements regarding athlete ... NCCP Entry Level sport specific training Skills * Enthusiastic, passion for sport-minded ...

KTC Tribal Council

Nurse Practitioner

Red Earth Creek, AB · On-site

  • Medical

  • Dental

  • Life

  • Retirement

... administration of their own programs with the intent of developing self-reliance. The Kee Tas Kee ... Computer literacy - certification and/or training in entry level usage. Conditions of Employment:

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All JobsAdministration JobsEntry Level Administration JobsEntry Level Administration Jobs in Alberta

Entry Level Administration information

What is the difference between Entry Level Administration vs Administrative Assistant?

AspectEntry Level AdministrationAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreesHigh school diploma; relevant certifications optional
Work EnvironmentOffice settings across various industriesOffice environments, often in corporate, healthcare, or educational sectors
Employer UsageEntry-level roles for administrative supportSupport roles assisting managers and teams
Common Search IntentEntry Level Administration vs Administrative Assistant

Entry Level Administration roles are typically broader, focusing on basic administrative tasks across industries, while Administrative Assistant positions often involve supporting specific departments or managers. Both roles require similar credentials and work environments, but the term "Administrative Assistant" is more specific to support functions within organizations.

What are common challenges faced by entry level administration professionals, and how can they be overcome?

Entry-level administration professionals often face challenges such as managing competing priorities, adapting to new office technologies, and learning to communicate effectively with team members across different departments. To overcome these challenges, it helps to develop strong organizational skills, seek mentorship from more experienced colleagues, and proactively ask questions when unclear about tasks. Additionally, becoming familiar with common office software and maintaining a positive, solution-oriented attitude can greatly ease the transition into the role.

What are the key skills and qualifications needed for entry level administration?

To thrive in Entry Level Administration, you need strong organizational skills, attention to detail, and basic office software proficiency, typically supported by a high school diploma or associate degree. Familiarity with Microsoft Office Suite, email systems, and office equipment is commonly required. Excellent communication, time management, and a professional demeanor are standout soft skills for this role. These abilities ensure efficient office operations, effective support for colleagues, and a positive workplace environment.

How to become an entry level administration with no experience?

To become an entry-level administrator, focus on developing organizational and communication skills, and gain familiarity with office software like Microsoft Office or Google Workspace. Entry-level roles often require a high school diploma or equivalent, and obtaining certifications such as Microsoft Office Specialist can improve your chances; internships or volunteer work can also provide relevant experience.

Can someone with no experience become an entry level administration?

Yes, entry level administrative positions often do not require prior experience and focus on basic skills such as organization, communication, and familiarity with office software like Microsoft Office. Employers may provide on-the-job training, making it accessible for candidates with minimal or no previous experience.

What is an entry level administration job?

Entry level administration jobs are positions designed for individuals who are just starting their careers in office administration. These roles typically include tasks like answering phones, managing schedules, data entry, filing, and assisting other staff with various clerical duties. They require basic computer skills, good organizational abilities, and strong communication skills. Entry level administration positions provide valuable experience and can be a stepping stone to more advanced administrative roles.

What are the most commonly searched types of Administration jobs in Alberta?

The most popular types of Administration jobs in Alberta are:

What cities in Alberta are hiring for Entry Level Administration jobs?

Cities in Alberta with the most Entry Level Administration job openings:

Entry Level Administration jobs near you
Infographic showing various Entry Level Administration job openings in Alberta as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 14% Part Time, 1% Temporary, and 3% Contract. Highlights an 91% Physical, 4% Hybrid, and 5% Remote job distribution.

Instructor - Fleet Management Assistant / Junior Service Writer Program

Omnia Training

Saint Albert, AB • On-site

Other

Posted 24 days ago

Job description

Instructor – Fleet Management Assistant / Junior Service Writer Program


Location: Omnia Training St. Albert, AB
Job Type: Full-time, fixed-term contract
Schedule: Monday to Friday, 7:30 a.m. to 4:00 p.m.
Work Location: In person


Job Overview

Omnia Training is seeking an experienced and engaging Contract Instructor to deliver our 10-week Fleet Management Assistant – Junior Service Writer Program at our St. Albert training facility.

This opportunity is suited to an industry professional with experience in fleet maintenance, service writing, service advising, automotive administration, or shop operations who is interested in helping adult learners build practical, job-ready skills.

The successful candidate will deliver classroom instruction, demonstrations, practical exercises, role-playing activities, and workplace simulations using Omnia’s approved curriculum and training resources.


Schedule and Contract Details

  • Monday to Friday 
  • 7:30 a.m. to 4:00 p.m. 
  • 30-minute unpaid lunch 
  • 10-week instructional contract 
  • In-person delivery at Omnia Training in St. Albert 
  • Daytime availability throughout the full contract is required 


Areas of Instruction

The instructor will deliver training related to:

  • Fleet maintenance administration and shop workflow 
  • Junior service writer and service advisor responsibilities 
  • Work orders and documentation standard 
  • Customer intake and appointment scheduling 
  • Repair estimates and customer authorization 
  • Service updates and invoice review 
  • Customer service and difficult conversations 
  • Preventive maintenance and OEM service schedules 
  • Parts purchasing, procurement, and vendor management 
  • Inventory, receiving, backorders, and returns 
  • Fleet Maintenance Pro or similar maintenance software 
  • Excel-based fleet tracking and KPI reporting 
  • CVIP/CVID compliance tracking awareness 
  • GPS, telematics, and maintenance alerts 
  • Mechanical terminology and basic automotive systems 
  • Practical work simulations and employment preparation 

Responsibilities

  • Deliver engaging classroom instruction and practical learning activities 
  • Follow Omnia’s approved curriculum and daily training schedule 
  • Explain fleet and service-department processes in a clear and accessible manner 
  • Demonstrate real-world work orders, customer intake, maintenance scheduling, and parts processes 
  • Facilitate role-plays, case studies, group exercises, and workplace simulations 
  • Create a professional, respectful, and inclusive learning environment 
  • Monitor attendance, participation, and student progress 
  • Administer written, practical, and performance-based assessments 
  • Provide constructive feedback and additional support to participants 
  • Maintain accurate attendance, assessment, and program records 
  • Communicate student concerns and progress to Omnia’s training team 
  • Work closely with Omnia’s Training Operations Director and program staff 
  • Maintain an organized and professional classroom environment 

Preferred Qualifications

  • Relevant experience in fleet maintenance, service writing, service advising, automotive administration, parts, or shop operations 
  • Strong understanding of repair orders, maintenance scheduling, parts processes, and service-department workflow 
  • Experience using fleet-management, service-management, or repair-tracking software 
  • Proficiency with Microsoft Office, particularly Excel 
  • Strong communication, organization, and customer-service skills 
  • Ability to explain technical concepts to entry-level adult learners 
  • Previous teaching, workplace training, facilitation, coaching, or mentorship experience is an asset 
  • Journeyperson automotive experience is considered an asset but is not required 
  • Experience working with diverse learners and employment-training participants is an asset 
  • Valid driver’s license and reliable transportation 


Ideal Candidate

The ideal candidate is:

  • Patient, approachable, and comfortable working with adult learners 
  • Organized and dependable 
  • Confident delivering both technical and customer-service content 
  • Able to connect curriculum with real workplace examples 
  • Comfortable providing feedback and supporting different learning needs 
  • Committed to maintaining a safe, respectful, and inclusive classroom 


How to Apply

Please submit your resume and a brief introduction outlining your relevant industry and instructional experience. We thank all applicants for their interest. Only candidates selected for an interview will be contacted.