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Entry Level Administration Jobs in Alberta (NOW HIRING)

Finning

Service Coordinator

Red Deer, AB · On-site

This is an entry-level, administration-heavy role suited for someone who thrives in a structured, process-driven environment. The role involves managing high volumes of documentation, working across ...

Startec

Human Resources Coordinator

Calgary, AB · On-site

Certificate or Diploma in Human Resources, Business Administration, or related field preferred. * 0-3 years of experience in an HR administrative, coordinator or other entry level role. * Proficient ...

Strike Group

Management Trainee

High Level, AB

This entry-level leadership development program is built for ambitious, driven individuals who want ... Business Administration * Surveying/Geomatics * Project Management or related fields

SAIT

Trojans Assistant Coach

Calgary, AB · On-site

CA$20/hr

... the season Administration * Adhere to all Trojans & league requirements regarding athlete ... NCCP Entry Level sport specific training Skills * Enthusiastic, passion for sport-minded ...

All JobsAdministration JobsEntry Level Administration JobsEntry Level Administration Jobs in Alberta

Entry Level Administration information

What is the difference between Entry Level Administration vs Administrative Assistant?

AspectEntry Level AdministrationAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreesHigh school diploma; relevant certifications optional
Work EnvironmentOffice settings across various industriesOffice environments, often in corporate, healthcare, or educational sectors
Employer UsageEntry-level roles for administrative supportSupport roles assisting managers and teams
Common Search IntentEntry Level Administration vs Administrative Assistant

Entry Level Administration roles are typically broader, focusing on basic administrative tasks across industries, while Administrative Assistant positions often involve supporting specific departments or managers. Both roles require similar credentials and work environments, but the term "Administrative Assistant" is more specific to support functions within organizations.

What are some common challenges faced by entry-level administration professionals, and how can they be overcome?

Entry-level administration professionals often face challenges such as managing competing priorities, adapting to new office technologies, and learning to communicate effectively with team members across different departments. To overcome these challenges, it helps to develop strong organizational skills, seek mentorship from more experienced colleagues, and proactively ask questions when unclear about tasks. Additionally, becoming familiar with common office software and maintaining a positive, solution-oriented attitude can greatly ease the transition into the role.

What are the key skills and qualifications needed to thrive as an Entry Level Administration professional, and why are they important?

To thrive in Entry Level Administration, you need strong organizational skills, attention to detail, and basic office software proficiency, typically supported by a high school diploma or associate degree. Familiarity with Microsoft Office Suite, email systems, and office equipment is commonly required. Excellent communication, time management, and a professional demeanor are standout soft skills for this role. These abilities ensure efficient office operations, effective support for colleagues, and a positive workplace environment.

What are entry level administration jobs?

Entry level administration jobs are positions designed for individuals who are just starting their careers in office administration. These roles typically include tasks like answering phones, managing schedules, data entry, filing, and assisting other staff with various clerical duties. They require basic computer skills, good organizational abilities, and strong communication skills. Entry level administration positions provide valuable experience and can be a stepping stone to more advanced administrative roles.
What are the most commonly searched types of Administration jobs in Alberta? The most popular types of Administration jobs in Alberta are:
What cities in Alberta are hiring for Entry Level Administration jobs? Cities in Alberta with the most Entry Level Administration job openings:
Entry Level Administration jobs near you
Infographic showing various Entry Level Administration job openings in Alberta as of July 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 91% Physical, 4% Hybrid, and 5% Remote job distribution.

Service Coordinator

Finning

Red Deer, AB • On-site

Full-time

Posted 7 days ago

Job description

Company:Finning CanadaNumber of Openings:1Worker Type:Temporary (Fixed Term)Position Overview:We are seeking a detail-oriented and highly organized Service Coordinator to join our team on a temporary maternity leave coverage basis.
This is an entry-level, administration-heavy role suited for someone who thrives in a structured, process-driven environment. The role involves managing high volumes of documentation, working across multiple systems, and ensuring the accuracy and progression of service-related work orders.
While there is limited direct interaction with external customers, you will collaborate extensively with internal stakeholders across service, planning, and operations teams.
Location: Red Deer, AB
Position Type: Full-time, Temporary (Maternity Leave Coverage - approx. 12-18 months)
Schedule: Monday-Friday | 40 hours per week
Shift: Day shift (typically 7:30 AM - 4:00 PM or 8:00 AM - 4:30 PM, based on operational needs)Job Description:

Key Responsibilities

Service Coordination & Administration

  • Create and manage Maintenance Customer Orders (MCOs) and work orders
  • Review and verify service cases for accuracy, completeness, and alignment with scope, budget, and timelines
  • Maintain strong document control and ensure compliance with internal processes and service standards
  • Track and report on job progress from initiation through to completion and invoicing

Process & Workflow Support

  • Maintain real-time updates across systems (e.g., Salesforce, M3, and internal service tools)
  • Support repair execution by coordinating documentation, approvals, and scheduling activities
  • Identify risks, discrepancies, or gaps and escalate appropriately
  • Assist with warranty, billing, and goodwill processes

Internal Collaboration

  • Work closely with planners, supervisors, and internal teams to ensure workflow accuracy and efficiency
  • Participate in internal meetings (pre-, mid-, and post-job) and track action items
  • Support scheduling activities and communicate potential risks to timelines, budgets, or commitments

Job Closure & Billing

  • Ensure all required documentation is complete and accurate prior to invoicing
  • Follow up on outstanding items (labour, reports, third-party invoices, etc.) within defined timelines
  • Assist in preparing work orders for closure and billing

What You Bring

Skills & Abilities

  • Exceptional attention to detail and accuracy
  • Strong computer skills and comfort working in multiple systems (data-entry heavy role)
  • Excellent organizational and time management skills
  • Ability to manage repetitive, process-driven tasks with consistency
  • Strong communication skills for collaborating with internal stakeholders

Experience & Education

  • Post-secondary education in administration, business, or a related field is an asset
  • 2-4 years of experience in administrative, coordination, or support roles
    (entry-level candidates with strong technical aptitude and attention to detail will also be considered)
  • Experience in service, construction, equipment, oil & gas, or similar industries is an asset

Assets

  • Familiarity with work order management, billing, or warranty processes
  • Experience using CRM or ERP systems (e.g., Salesforce)
  • Basic mechanical or technical aptitude

What Success Looks Like

  • High accuracy in documentation and system updates
  • Timely progression and closure of work orders
  • Strong collaboration with internal teams
  • Consistent adherence to processes and service standards

Why Join Us?

  • Valuable experience in service operations and coordination
  • Collaborative, team-oriented environment
  • Opportunity to build strong administrative, systems, and process management skills

If you are highly organized, detail-driven, and comfortable working in a fast-paced, paperwork-heavy environment, we encourage you to apply.

At Finning, we prioritize creating a diverse and inclusive environment. We are proud to be an equal opportunity employer, and we actively encourage all individuals to express themselves and achieve their full potential. As a company, we continuously strive to enhance our outreach to individuals of all backgrounds and identities. We do notdiscriminate against applicants based on gender identity, race, national and ethnic origin, religion, age, sexual orientation, marital and family status, and/or mental or physical disabilities.Furthermore, Finning is committed to collaborating with and providing reasonable accommodations /adjustments to individuals with disabilities. If you require an adjustment/accommodation at any point during the recruitment process, please inform your recruiter.

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