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Administration Associate Jobs in Calgary, AB (NOW HIRING)

Smith + Andersen

Associate - Electrical

Calgary, AB · Hybrid

Associate - Electrical Location: Calgary, AB Job Type: Hybrid - WFH + In Office Who We Are Smith ... Coordinate with the contract administration team regarding drawing reviews, proper set up of ...

Minto

Sales Associate

Calgary, AB

Sales Associate Calgary, Alberta Build what's next at Minto Working at Minto means being part of ... Collaborate with Sales Administration, the Area Sales Manager and Director of Sales to establish ...

National Bank

Wealth Associate

Calgary, AB · On-site

A career as an Associate in the Wealth Management team at National Bank, will give you the ... administration * Good knowledge of the Microsoft Office suite * Organizational and priority ...

Wajax

IT ASSOCIATE NETWORK ADMINISTRATOR

Calgary, AB

CA$50K - CA$55K/yr

The Opportunity Provides technical administration, support, and analysis of the company's critical ... Associate, Microsoft 365 Enterprise Administrator. Work Experience: 1-3 years of experience in ...

PwC

Financial Transformation, Senior Associate

Calgary, AB

CA$84K - CA$134K/yr

AsaFinancial Transformation, Senior Associate,unlock your potential and embrace the chance to drive ... Consulting or audit experience is an asset, especially within the "Big 4" firms * MBA and/or a CPA ...

PwC

Senior Associate, IAM Sailpoint and Okta

Calgary, AB · On-site

CA$84K - CA$134K/yr

... Administration (IGA). As a Senior Associate, you will work as part of a team of problem solvers, helping to solve complex business issues from strategy through execution, with a strong emphasis on ...

Accenture

Associate Manager, Digital Identity

Calgary, AB

CA$114K - CA$135K/yr

Including Authentication, Authorization, Administration & Auditing, Identity Lifecyle Management ... Identity and Access Administrator Associate * Proven understanding of Active Directory and legacy ...

CIBC US

Associate, Cash Management

Calgary, AB · On-site

As an Associate, Cash Management, you'll join CIBC's Commercial Banking team to provide support to ... You have a degree/diploma in Commerce or Business Administration with knowledge of cash management ...

Td

Customer Experience Associate

Calgary, AB

CA$22.50 - CA$28.33/hr

... Associate. We are expecting an all-around champion who can understand customer needs and advise ... Strong administration, organizational, planning and time management skills to work in a fast-paced ...

CIBC

Associate, Cash Management

Calgary, AB

As an Associate, Cash Management, you'll join CIBC's Commercial Banking team to provide support to ... You have a degree/diploma in Commerce or Business Administration with knowledge of cash management ...

Td

Customer Experience Associate

Calgary, AB

CA$22.50 - CA$28.33/hr

... Associate. We are expecting an all-around champion who can understand customer needs and advise ... Strong administration, organizational, planning and time management skills to work in a fast-paced ...

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Administration Associate information

What is the difference between Administration Associate vs Administrative Assistant?

AspectAdministration AssociateAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; some roles may prefer associate degree
Work EnvironmentOffice settings across various industriesOffice settings across various industries
Employer & Industry UsageCommon in corporate, healthcare, and government sectorsCommon in corporate, healthcare, and nonprofit sectors
Job ResponsibilitiesSupporting administrative tasks, data entry, schedulingHandling correspondence, scheduling, filing, customer service

While both roles support administrative functions, an Administration Associate often has a broader scope, including data management and project support, whereas an Administrative Assistant typically focuses on clerical and scheduling tasks. Both positions are vital in office operations and share similar credentials and work environments.

What are the key skills and qualifications needed to thrive as an Administration Associate, and why are they important?

To thrive as an Administration Associate, you need strong organizational abilities, attention to detail, and proficiency in office procedures, generally supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, time management, and problem-solving skills help an Administration Associate excel in supporting teams and managing multiple tasks. These skills ensure smooth office operations, effective coordination, and reliable administrative support in a busy work environment.

What are some common challenges Administration Associates face when supporting multiple departments, and how can they manage competing priorities effectively?

Administration Associates often support several departments simultaneously, which can lead to conflicting deadlines and shifting priorities. To manage these challenges, it's important to develop strong organizational and communication skills, prioritize tasks based on urgency and impact, and proactively clarify expectations with supervisors and team members. Utilizing tools like shared calendars, task management software, and regular check-ins can help ensure that all responsibilities are addressed efficiently. Seeking feedback and being adaptable also contribute to maintaining a smooth workflow in a dynamic office environment.

What are Administration Associates?

Administration Associates are professionals who provide vital support to organizations by handling a variety of administrative and clerical tasks. Their responsibilities often include organizing files, scheduling appointments, managing correspondence, and assisting with office operations to ensure smooth workflow. They also frequently help with data entry, record keeping, and coordinating meetings or events. Administration Associates play a key role in maintaining the efficiency and organization of a workplace.
What are the most commonly searched types of Administration jobs in Calgary, AB? The most popular types of Administration jobs in Calgary, AB are:
What cities near Calgary, AB are hiring for Administration Associate jobs? Cities near Calgary, AB with the most Administration Associate job openings:
Administration Associate jobs near you

Associate - Electrical

Smith + Andersen

Calgary, AB • Hybrid

Full-time

Medical, Retirement, PTO

Re-posted 20 days ago

Job description

Role: Associate - Electrical
Location: Calgary, AB
Job Type: Hybrid – WFH + In Office
Who We Are
Smith + Andersen is a trusted, Canadian engineering firm, recognized for its multi-disciplinary expertise. With more than seven hundred employees across eleven offices in five provinces, the firm delivers comprehensive solutions nationwide.
At Smith + Andersen, our employees contribute to some of the most innovative and sustainable building design projects in Canada. The work we do has meaningful impact on the community by contributing to landmark projects such as hospitals, transit stations, parks, federal and provincial government buildings and post-secondary institutions.
Our values drive and define everything we do, demonstrating a deep commitment to sustainability, mentorship and quality work that spans six decades in business. In addition, we are proud to have been certified as a Great Place to Work™ and selected as one of Canada’s Best Workplaces™ for the highly collaborative culture we’ve built and for empowering employees to do great work!
This Opportunity
The Calgary office of Smith + Andersen is seeking an Associate for our Electrical team. You are a natural leader who thinks outside the box. You’re glad to collaborate with your team as you take on challenges and create innovative design solutions. You are eager to establish solid relationships with clients, and use your building services design expertise to help make their next project a success. You thrive when working on a variety of projects and are looking for an opportunity to meet and exceed your career goals.
Why choose Smith + Andersen?
In addition to an exciting career filled with meaningful work, we offer:
  • Competitive salary
  • Flexible hours and half day Fridays (all year round)
  • Comprehensive Group Health Benefits Program
  • Group Retirement Savings Plan (Employer and Employee Contributions)
  • Employee Share Ownership Program (ESOP)
  • Purchase Time Off Program (PTO)
  • Transit Subsidy Program
  • Great Place to Work-Certified™
  • Best Workplaces™ in Canada
  • Best Workplaces for Mental Wellness™
  • Canada’s Best Workplaces™ for Professional Services
What You'll Do
  • Prepare, or assist Principal-in-charge with, the development of all system engineering concepts (e.g. design brief) and concept report. Review and manage the design in terms of construction budgets.
  • Authenticate and validate professional work products as per company standards.
  • Perform, or arrange for, reviews of existing installation and interpret/manage the impact on the project.
  • Prepare all calculations and select all equipment. May assign tasks to project manager, designer and BIM Technician where appropriate.
  • Ensure proper coordination of document with the internal and external project team (architect, interior designer, and other disciplines).
  • Responsible for reviewing all deliverables for the project whether reports, calculations, drawings, or/and specifications. Review for completeness and accuracy at various stages of development and as defined by internal total quality management.
  • Promote and enforce company standards relating to project administration, documentation and processes such as total quality management.
  • Develop and/or improve processes and procedures for Project Management to improve efficiency.
  • Lead the Field Representative teams and delegates site activities to Project Managers when needed.
  • Coordinate with the contract administration team regarding drawing reviews, proper set up of contract administration process and site activities.
  • Prepare all change notices or reviews change notices issued by contract administration team.
  • Responsible for ensuring tasks are completed both accurately and with the assigned hours/fee.
  • Respond to both technical and financial queries related to the project.
  • Oversee non-technical aspects of all disciplines for the project.
  • Support the process of accounts receivable.
  • Prepare and continually monitor a schedule of tasks required to complete the project including hours to perform tasks and critical data required for performance.
  • Organize and attend meetings including client meetings.
  • Actively seeks opportunities to increase client satisfaction and deepen client relationships.
  • Work with the Business Development and Proposals group to respond to proposals. Actively write proposal responses (RFP).
  • Lead and/or assist in human resources related activities including recruitment and selection, employee development, performance appraisals and employee relations.

Who You Are
  • Possess 8 or more years of project engineering experience in the field of electrical building services.
  • Possess Professional Engineer (P.Eng) designation or P.L.Eng designations in good standing with APEGA, and is able to authenticate professional work products.
  • Demonstrate a strong leadership qualities and ability to work independently.
  • Demonstrate the ability to work in a complex environment, dealing with multiple projects and clients.
  • Fully understand Codes and Standards relevant for the project and is able to communicate all requirements to the internal project team, external project team, owner, and Authorities having Jurisdiction.
  • Possess sound communications skills as demonstrated through client and staff relations.
  • Demonstrate experience working with other consultants and contractors, and coordination of major projects.
  • Fully understand (construction) project procurement methodologies and is able to recommend or apply such method for the project
  • LEED certification / Experience implementing sustainable design (LEED projects) is an asset.
  • Demonstrated ability to deliver professional presentations and chair meetings with clients and at industry events.
  • Demonstrated ability to develop lasting relationships with clients that foster strong client ties.
  • Willingness to work over and above regular business hours to deliver projects and develop relationships with clients.

Accommodations
Appropriate accommodations will be provided to candidates upon request throughout the recruitment and hiring process. Successful applicants will be advised of Smith + Andersen’s accommodation policies at the time the employment offer is extended. Only qualified candidates will be contacted.
Diversity
Smith + Andersen is committed to diversity, equity and inclusion and welcomes applications from all qualified candidates of any age, culture, subculture, gender identity or expression, sexual orientation, nationality, race, ethnicity, family status, religion, mental or physical status or veteran status.

About Smith + Andersen

Founded in 1965, Smith + Andersen is a trusted Canadian consulting engineering firm with offices in Vancouver, Kelowna, Calgary, Edmonton, Winnipeg, London, Hamilton, Toronto, Ottawa, and Halifax. Smith + Andersen has organically grown from an established reputation as trusted mechanical and electrical consultants, reaching new levels of engineering and design excellence in the communications, security and audiovisual fields, and providing enhanced services such as lighting, building automation systems, and intelligent integrated systems design.
Thanks to our client-focused approach, we are able to apply efficient, sustainable, and reliable design and engineering solutions on the most exciting projects across Canada. From fully-integrated hospitals and welcoming schools, to healthy workplaces and secure transit stations, we have established lasting relationships with public and private sector clients across the country.
For more information about Smith + Andersen, please visit our website at www.smithandandersen.com.
Recruitment Agencies
Smith + Andersen welcomes interest by individual applicants. For resumes or applications submitted by agencies or recruiters with which Smith + Andersen does not have an agreement in place, Smith + Andersen will not pay any referral with which Smith + Andersen does not have agreement place. Unsolicited resumes or applications from agencies or recruiters will be deemed to have been referred without fee or other charges.
Artificial Intelligence
Smith + Andersen does not use artificial intelligence (AI) to screen, assess or select applicants.

Smith + Andersen is an equal opportunity employer.

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