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Infographic showing various Admin Trainee job openings in Michigan as of August 2026, with employment types broken down into 71% Full Time, 20% Part Time, 2% Temporary, and 7% Contract. Highlights an 89% Physical, 4% Hybrid, and 7% Remote job distribution.

Research Administrator Senior/Intermediate

University of Michigan

Ann Arbor, MI • On-site

Full-time

Medical, Dental, Retirement

Re-posted 12 days ago

University Of Michigan rating

8.1

Company rating: 8.1 out of 10

Based on 145 frontline employees who took The Breakroom Quiz

162nd of 618 rated colleges and universities

Job description

How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Job Summary
The College of Pharmacy seeks a highly motivated and experienced Research Administrator to provide comprehensive pre- and post-award research administration support to faculty, with primary responsibility for the administrative management of an NIH T32 Institutional Training Grant.
This position serves as a strategic partner to faculty, trainees, sponsors, and university administrative offices throughout the full award lifecycle. Responsibilities include proposal development and submission, award administration, financial management, trainee appointments, reporting, sponsor compliance, and closeout activities. The successful candidate will possess expertise in sponsored research administration and have experience managing NIH institutional training grants and trainee appointments from award setup through closeout.
The Research Administrator reports to the Director of Research Administration and collaborates closely with faculty, trainees, departmental administrators, and central university offices. The College of Pharmacy offers opportunities for professional growth, and the University of Michigan provides a comprehensive benefits package, including health, dental, and retirement plans.
Responsibilities*
NIH T32 Training Grant Administration
  • Independently manage all administrative aspects of an NIH T32 Institutional Training Grant from award setup through closeout.
  • Coordinate trainee recruitment, appointments, reappointments, terminations, stipend payments, tuition support, benefits, and effort in accordance with NIH and institutional policies.
  • Monitor trainee eligibility, appointment periods, effort, and compliance requirements.
  • Prepare and submit trainee appointments and related documentation in xTrain and eRA Commons.
  • Coordinate annual progress reports (RPPRs), trainee tables, institutional reporting, and other sponsor-required deliverables.
  • Manage post-award activities including award setup, financial monitoring, prior approvals, rebudgeting, effort management, reporting, no-cost extensions, and closeout.
  • Serve as the primary administrative liaison between program leadership, trainees, faculty mentors, NIH program officials, and university administrative offices.
  • Advise faculty and trainees regarding NIH training grant policies, trainee eligibility, appointments, stipend levels, and institutional requirements.
  • Assist program leadership with documentation necessary to support successful competitive renewals.

Sponsored Research Administration
  • Lead and coordinate the preparation, review, and submission of complex research proposals, including multi-PI, multi-institutional, and center-scale submissions.
  • Develop detailed budgets and budget justifications, including cost sharing, subawards, effort commitments, and compliance requirements.
  • Interpret and apply sponsor, federal, state, and university regulations to ensure proposals and awards remain accurate and compliant.
  • Prepare Just-in-Time submissions and other sponsor-requested documentation.
  • Manage subaward development and coordinate subcontract administration under prime awards.
  • Prepare and review research-related agreements, including Material Transfer Agreements, Non-Disclosure Agreements, Data Use Agreements, and other research agreements.
  • Serve as liaison between faculty, sponsors, trainees, and university administrative offices.
  • Maintain accurate records and complete data entry in department and university business systems.
  • Contribute to process improvement initiatives within the Research Administration Office.

Required Qualifications*
Research Administrator Senior:
  • Bachelor's degree or an equivalent combination of education and relevant experience.
  • Minimum of five years of experience in research administration, with demonstrated expertise in pre-and post-award activities for federal sponsors.

Research Administrator Intermediate:
  • Bachelor's degree or an equivalent combination of education and relevant experience.
  • Three to five years of experience in research administration, with demonstrated expertise in pre-and post-award activities for federal sponsors.

Research Administrator Intermediate/Senior:
  • Proven ability to independently manage a high volume of complex proposals.
  • Strong knowledge of sponsor regulations, funding mechanisms, and university administrative procedures.
  • Demonstrated ability to interpret and apply regulatory and policy guidance across multiple funding agencies.
  • Strategic thinker with strong organizational and problem-solving skills.
  • Proficiency in Microsoft Office, Google Workspace, Zoom or Teams, and Adobe applications.
  • Experience with university business systems such as eResearch, Business Objects, and related administrative platforms.

Desired Qualifications*
  • Preferred candidates will have experience supporting a diverse portfolio of sponsors, including NIH, Department of Defense, foundations, industry-sponsored projects, and clinical trials.
  • Demonstrated knowledge of NIH policies and requirements, including salary cap restrictions, effort management, budget development, and compliance considerations.
  • Working knowledge of pre-and post-award sponsored research administration and University of Michigan research policies and procedures.

Modes of Work
This position is eligible for a mobile/remote work mode at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes .
Underfill Statement
This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.
Background Screening
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.
U-M EEO Statement
The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.
Job Detail
Job Opening ID
281392
Working Title
Research Administrator Senior/Intermediate
Job Title
Research Administrator Sr
Work Location
Ann Arbor Campus
Ann Arbor, MI
Modes of Work
Mobile/Remote
Full/Part Time
Full-Time
Regular/Temporary
Regular
FLSA Status
Exempt
Organizational Group
College Pharmacy
Department
College of Pharmacy
Posting Begin/End Date
8/12/2026 - 9/11/2026
Career Interest
Research

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About University of Michigan

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The University of Michigan (U-M), based in Ann Arbor, MI, US, is one of America's most esteemed institutions in higher education. Established in 1817, it presides in the industry of education and research, providing a range of services including undergraduate, graduate, and professional education programs. Complementing this is an extensive research activity that has significantly contributed to various fields, from healthcare to engineering, humanities to sports. Upholding its mission "to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values", U-M consistently ranks among the top universities globally, a testament to its tradition of excellence in learning and research, and a deep commitment to innovation and discovery.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Ann Arbor, MI, US

Year founded

1817

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