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Admin Coordinator Jobs in Puerto Rico (NOW HIRING)

Cotton Holdings

Administrative Assistant

Ponce, PR · On-site

$19 - $20/hr

... Project Administrator to ensure the efficient operation of project accounting activities. This role is responsible for maintaining project documentation, performing data entry, coordinating ...

Cotton

Administrative Assistant

Ponce, PR · On-site

$19 - $20/hr

... Project Administrator to ensure the efficient operation of project accounting activities. This role is responsible for maintaining project documentation, performing data entry, coordinating ...

RiskOne HR Consulting

Director Of Finance

San Juan, PR · On-site

Direct and administer all financial operations of the hotel to include, but not limited to, asset ... Coordinates and directs the preparation of the budget and financial forecast. * Recruit, interview ...

Bacardi

Facilitator (Distillery)

Catano, PR · On-site

Distillery Facilitator plans, coordinates, and supervises the work in areas of the Distillery that ... Authorize overtime work and administer discipline. * Identify operational training needs (SOP ...

Bacardi Limited

Facilitator (Distillery)

Catano, PR · On-site

Distillery Facilitator plans, coordinates, and supervises the work in areas of the Distillery that ... Authorize overtime work and administer discipline. * Identify operational training needs (SOP ...

Weil Group, Inc

Supplier Qual Engineer I

Villalba, PR · On-site

$60 - $80/hr

Qualifies suppliers according to company standards and may administer a Certified Supplier Program ... coordination, Supplier Owned Quality deployment, and Control Plans for new products. * Define ...

GOEBEL FIXTURE COMPANY

Director Of Finance

San Juan, PR · On-site

$100 - $140/hr

Direct and administer all financial operations of the hotel to include, but not limited to, asset ... Coordinates and directs the preparation of the budget and financial forecast. * Recruit, interview ...

Weil Group, Inc.

Supplier Qual Engineer I

PR · On-site +1

... and may administer a Certified Supplier Program in receiving inspection to ensure cost ... coordination, Supplier Owned Quality deployment, and Control Plans for new products. - Define ...

JLL

Professional, Facilities Management

Anasco, PR · On-site

Coordinates worker's compensation claims process and maintains communication with injured employees, claims administrators, and medical providers * Tracks post-incident follow-up including return-to ...

LifeLink

HD Liaison/First Resp PR (ASEM)

Guaynabo, PR · On-site

Assists Referral Coordinator and Administrator-on-call when directed to do so. * Participates on an On-Call Schedule. * Documents referral information in the case notes in a timely manner after a ...

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All JobsAdmin JobsAdmin Coordinator JobsAdmin Coordinator Jobs in Puerto Rico

Admin Coordinator information

What are the key skills and qualifications needed to thrive as an admin coordinator?

To thrive as an Admin Coordinator, you need strong organizational abilities, attention to detail, and proficiency in administrative procedures, usually supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and sometimes experience with basic accounting tools is typically required. Exceptional communication, time management, and problem-solving skills help you interact effectively with colleagues and manage multiple priorities. These competencies are crucial to ensure smooth office operations and to support teams efficiently in a dynamic work environment.

How does an admin coordinator typically collaborate with other departments within an organization?

Admin Coordinators play a key role in facilitating communication and workflow between various departments, such as HR, finance, and operations. They often schedule meetings, manage shared documentation, and relay important information to ensure projects stay on track. This role requires strong organizational skills and the ability to prioritize tasks from multiple stakeholders. Effective collaboration not only helps maintain smooth office operations but also provides valuable exposure to different areas of the organization, which can be beneficial for professional growth.

What is the difference between Admin Coordinator vs Administrative Assistant?

AspectAdmin CoordinatorAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; some roles may prefer associate degree
Work EnvironmentOffice settings, coordinating multiple departments or projectsOffice settings, providing general administrative support
Employer & Industry UsageUsed across various industries for project or department coordinationCommon in virtually all industries for clerical support
Search & Comparison IntentOften searched for roles involving coordination and project supportTypically searched for general administrative support roles

The main difference is that an Admin Coordinator focuses on coordinating projects and departments, often handling multiple tasks and ensuring smooth operations. An Administrative Assistant provides general clerical support, handling routine tasks like scheduling and correspondence. Both roles are essential in office environments but differ in scope and responsibilities.

What does an admin coordinator do?

An admin coordinator manages administrative tasks such as scheduling, correspondence, record keeping, and office organization. They often use tools like Microsoft Office and require strong communication and organizational skills to support daily operations and ensure efficiency.

What are the most commonly searched types of Admin jobs in Puerto Rico?

The most popular types of Admin jobs in Puerto Rico are:

What are popular job titles related to Admin Coordinator jobs in Puerto Rico?

For Admin Coordinator jobs in Puerto Rico, the most frequently searched job titles are:

What job categories do people searching Admin Coordinator jobs in Puerto Rico look for?

The top searched job categories for Admin Coordinator jobs in Puerto Rico are:

What cities in Puerto Rico are hiring for Admin Coordinator jobs?

Cities in Puerto Rico with the most Admin Coordinator job openings:

Admin Coordinator jobs near you

Administrative Assistant

Cotton Holdings

Ponce, PR • On-site

$19 - $20/hr

Temporary

Posted 13 days ago

Job description

The Administrative Assistant provides administrative support to the Project Accountant II and the Project Administrator to ensure the efficient operation of project accounting activities. This role is responsible for maintaining project documentation, performing data entry, coordinating communications, scheduling meetings, and assisting with accounting and project administration tasks. The Project Administrative Assistant supports project teams by ensuring records are accurate, documentation is complete, and administrative processes are performed efficiently.
 Administrative Support 
  • Provide administrative support to the Project Administrator and Project Accountant II. 
  • Answer phone calls, respond to emails, schedule meetings, maintain calendars, and prepare correspondence and meeting materials.  

Document Management 
  • Maintain accurate and organized electronic and hard-copy project files. 
  • Scan, file, archive, and organize project documentation for billing, audits, reporting, and closeout.  

Data Entry & Project Support 
  • Enter and update project information, purchase orders, invoices, and other project data in company systems. 
  • Maintain project logs, reports, spreadsheets, and databases while ensuring documentation is complete and accurate. 
  • Verify documentation is complete before routing for review or approval. 
  • Assist with purchase orders, vendor invoices, and supporting documentation.
  • Coordinate with project teams, vendors, customers, and internal departments to obtain required documentation.  

Office Administration 
  • Order and maintain office and project supplies. 
  • Maintain confidentiality of project, financial, and company information. 
  • Perform general office administration and other duties as assigned.    
Work Experience

  • 1-3 years of administrative or operations support experience, preferably in construction, restoration, or logistics. 
  • Experience managing schedules, compliance tracking, and administrative coordination for field-based teams.
Skills
  • Organization: Strong time management and scheduling abilities with keen attention to detail.
  • Communication: Strong written and verbal communication skills with the ability to interact with leadership, project teams, vendors, and field personnel.
  • Technology: Proficient in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint) and scheduling or project management tools; experience with ERP systems preferred.
  • Data Management: Skilled in maintaining databases, tracking systems, and compliance documentation.
  • Team Support: Collaborative and service-oriented, with the ability to work across multiple departments.
Education
  • High school diploma or equivalent.
  • Preferred: Associate or Bachelor degree in Business Administration, Management, or related field. 

Knowledge
  • Understanding of operations, scheduling, and project coordination.      
  • General understanding of construction or restoration project workflows and field staffing structures.
  • Awareness of safety, HR, and compliance documentation processes.

Personal Traits and Attributes
  • Dependable: Reliable and consistent with meeting deadlines and maintaining accurate records. 
  • Proactive: Takes initiative in identifying scheduling or compliance needs before issues arise.
  • Professional: Maintains a high standard of professionalism in communication and demeanor.
  • Detail-Oriented: Ensures accuracy in documentation and scheduling tasks  
Languages
  • Bilingual (English/Spanish) preferred.  

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