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Admin Assistant Secretary Jobs (NOW HIRING)

ICONMA

Administrative Assistant/Secretary II

Corning, NY · On-site

$14.50 - $19.75/hr

Administrative Assistant/Secretary II Our client, a business manufacturing and supply company, is looking for an Administrative Assistant/Secretary II for their Corning, NY location. Responsibilities:

Trice Healthcare

HR Admin Assistant

Providence, RI · On-site

$27/hr

HR Admin Assistant Location: Providence, RI 02906 Shift: 8 Hours Days /32 Hours Guaranteed Duration ... Experience handling secretarial duties such as: * Typing, filing, call screening * Data entry and ...

Tricehealthcare

HR Admin Assistant

Providence, RI · On-site

$27/hr

HR Admin Assistant Location:Providence, RI 02906 Shift: 8 Hours Days /32 Hours Guaranteed Duration ... Experience handling secretarial duties such as: * Typing, filing, call screening * Data entry and ...

Triup, Inc

Admin Assistant

La Jolla, CA · On-site

$25 - $26/hr

Job Category Admin / Secretary Location La Jolla, CA Salary Range $25.00 - $26.00 Overview: A company is seeking a part-time Administrative & General Affairs Assistant to support daily office ...

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Admin Assistant Secretary information

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How much do admin assistant secretary jobs pay per hour?

As of Sep 14, 2026, the average hourly pay for admin assistant secretary in the United States is $20.39, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $22.36 per hour, depending on experience, location, and employer.

What is an admin assistant secretary?

Admin Assistant Secretaries are professionals who provide administrative and clerical support to ensure the smooth operation of an office or organization. Their duties often include handling correspondence, scheduling meetings, organizing files, managing office supplies, and assisting with basic bookkeeping tasks. They act as a point of contact between management, employees, and clients, ensuring effective communication and organization. This role requires strong organizational, communication, and multitasking skills.

What are the key skills and qualifications needed to thrive as an admin assistant secretary?

To thrive as an Admin Assistant Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database systems is typically required. Excellent communication, multitasking, and time management skills help you stand out in this role. These skills are vital for efficiently managing office operations, supporting teams, and ensuring smooth day-to-day workflows.

What are some common challenges faced by admin assistant secretaries and how can they be managed?

Admin Assistant Secretaries often juggle multiple tasks such as scheduling, correspondence, and document management, which can make prioritizing tasks a challenge. Managing interruptions and meeting tight deadlines are common, especially in a fast-paced office environment. To handle these challenges, effective time management, clear communication with supervisors, and familiarity with office technology are essential. Building strong organizational systems and proactively seeking clarification on priorities from team members can help Admin Assistant Secretaries stay efficient and reduce stress.

What is the difference between Admin Assistant Secretary vs Office Clerk?

AspectAdmin Assistant SecretaryOffice Clerk
CredentialsHigh school diploma; some roles may prefer administrative certificationsHigh school diploma or equivalent
Work EnvironmentOffice settings, administrative departmentsGeneral office, reception, filing areas
Employer & IndustryBusinesses, government agencies, nonprofitsSimilar industries, often overlapping roles
Primary ResponsibilitiesManaging correspondence, scheduling, administrative supportFiling, data entry, basic clerical tasks

The Admin Assistant Secretary typically handles more complex administrative tasks, including scheduling and correspondence, while the Office Clerk focuses on basic clerical duties like filing and data entry. Both roles are essential in office environments, but the Assistant Secretary often requires more specialized skills and experience.

What cities are hiring for Admin Assistant Secretary jobs?

Cities with the most Admin Assistant Secretary job openings:

What states have the most Admin Assistant Secretary jobs?

States with the most job openings for Admin Assistant Secretary jobs include:

What are popular job titles related to Admin Assistant Secretary jobs?

For Admin Assistant Secretary jobs, the most frequently searched job titles are:

Admin Assistant Secretary jobs near you
Infographic showing various Admin Assistant Secretary job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $42,403 per year, or $20.4 per hour.

FT Administrative Assistant/Secretary

Harrisburg, PA • On-site

Diocese of Harrisburg
See more jobs at Diocese of Harrisburgexternal

$16.75 - $23/hr

Full-time

Re-posted 15 days ago

Key responsibilities

  • Answer the telephone, address caller questions, and transfer calls as needed.

  • Mail school forms, update and maintain student records, and manage the school calendar.

  • Process tuition and school lunch payments, make bank deposits, and handle day-to-day clerical needs.

Job description

Position Type:
Secretarial/Clerical/Secretary
Date Posted:
6/1/2026
Location:
Harrisburg Catholic School
Job Description
School Administrative Assistant
Full-Time
City & State: Harrisburg, PA
School: Harrisburg Catholic Elementary School
Payroll Grade: 10 FLSA Status: Non-exempt
Position Description
  • A school secretary works in the administrative office of the elementary school and is responsible for performing daily clerical work. The job description of a school secretary involves interacting with students and parents, tracking attendance records, mailing school forms, and managing the school calendar.
  • A school secretary answers the office phone and transfers calls as necessary, processes tuition payments, maintains student records, welcomes school visitors, and handles any day-to-day clerical needs required by the school.

Essential Duties and Responsibilities of a School Secretary
  • Answers the telephone and addresses caller questions and concerns.
  • Transfers calls to the proper individual and/or department as needed.
  • Mails student report cards, school brochures, and other necessary forms.
  • Welcomes visitors to the school and provides directions around the building as needed.
  • Types up and contributes to school bulletin or newsletter.
  • Assists in designing and drawing up promotional and informational materials for parents.
  • Provides students with tardy slips.
  • Maintains records of student absences.
  • Accepts and processes tuition and school lunch payments from parents.
  • Makes bank deposits.
  • Sorts and distributes mail delivered to the school office.
  • Contacts parents in the event of student illness or behavioral issues.
  • Maintains student records and files.
  • Uses computer database or filing system to update records as necessary.
  • Manages and updates school calendar.
  • Provides administrative support to principal or other upper-level administrator as needed.
  • Takes dictation and transcribes documents.
  • Attends office meetings and takes minutes.
  • Distributes paychecks to school staff.

Required Knowledge, Skills, and Abilities
  • Demonstrates strong interpersonal skills.
  • Maintains a professional and friendly demeanor.
  • Possesses excellent organizational skills.
  • Is capable of managing time efficiently.
  • Demonstrates the ability to multi-task effectively.
  • Works well with a variety of students, administrators, and parents.
  • Exhibits the ability to remain polite and calm when dealing with troublesome students or frustrated parents.
  • Possesses basic computer skills and knowledge of word processing programs.
  • Is familiar with budget and publishing software such as Quicken and Adobe.
  • Demonstrates ability to think creatively.
  • Demonstrates strong writing and editing abilities.
  • Possesses excellent telephone etiquette.
  • Communicates clearly and effectively.
  • Is capable of handling confidential student records responsibly.
  • Demonstrates familiarity with basic office equipment such as multi-line phones, fax machines, and scanners.

Education and Experience
  • A high school diploma, GED, or equivalent is required.
  • A bachelor's degree is recommended.
  • Previous work experience in an office setting is required.

Work Environment
  • The majority of working hours will be spent in an office setting.
  • Light physical activity such as walking and standing is required daily.
  • Some local travel to complete office errands may be required.

Apply