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Administrator Secretary Jobs (NOW HIRING)

Doyle&Wachtstetter

Office Administrator

Clute, TX · On-site

$13 - $15/hr

Office Administrator & Secretary Company: Doyle & Wachtstetter, Inc. Location: Clute, TX Employment Type: Full-Time Position Overview: Doyle & Wachtstetter, Inc. is seeking a detail-oriented and ...

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Office Administrator Secretary

Skokie, IL · On-site

$18 - $20/hr

We are seeking an Office Administration to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: * Good organization, time ...

Galaxy Service Partners

Office Administrator

Denver, CO

$18.50 - $25.50/hr

This is a hands-on, admin/secretarial position, ideal for someone organized, reliable, and comfortable in a fast-moving, service-oriented environment. Key Responsibilities · Provide general ...

Catholic Health

Admin Secretary

East Hills, NY

$24 - $30/hr

Overview As an Administrative Secretary for Catholic Health, you will be responsible for a variety of clerical duties to help facilitate the daily functions of the Physician Practice.

Catholic Health

Admin Secretary

East Hills, NY · On-site

$24 - $30/hr

Overview As an Administrative Secretary for Catholic Health, you will be responsible for a variety of clerical duties to help facilitate the daily functions of the Physician Practice. Job Details ...

Community Health System

Executive Secretary

Fresno, CA · On-site

Ability to groom/mentor current Admin Secretaries for future succession planning. This individual would need to have flexibility in their schedule for early morning schedule changes or evening events.

Catholic Health

Admin Secretary

East Hills, NY

$24 - $30/hr

Overview As an Administrative Secretary for Catholic Health, you will be responsible for a variety of clerical duties to help facilitate the daily functions of the Physician Practice. Job Details ...

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Administrator Secretary information

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$45.9K

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How much do administrator secretary jobs pay per year?

As of May 31, 2026, the average yearly pay for administrator secretary in the United States is $45,945.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $52,500.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Administrator Secretary, and why are they important?

To thrive as an Administrator Secretary, you need excellent organizational skills, attention to detail, and proficiency in administrative procedures, typically supported by a high school diploma or equivalent, with some positions preferring additional coursework or certification. Familiarity with office software like Microsoft Office Suite, calendar management systems, and basic office equipment is essential. Strong communication, discretion, and time management are key soft skills that help in managing tasks efficiently and supporting teams. These abilities are crucial for ensuring smooth office operations, effective correspondence, and maintaining professionalism in a fast-paced environment.

What are the typical daily responsibilities of an Administrator Secretary and how do they contribute to team efficiency?

An Administrator Secretary is typically responsible for managing schedules, organizing meetings, handling correspondence, and maintaining office records. They play a key role in coordinating communication between departments, ensuring documentation is accurate and up-to-date, and supporting executives or managers with administrative tasks. By efficiently managing these responsibilities, they help the team stay organized, meet deadlines, and operate smoothly, making them an essential part of any office environment.

What are Administrator Secretaries?

Administrator Secretaries, also known as administrative secretaries, are professionals who provide administrative and clerical support to ensure the smooth operation of an office or organization. Their duties often include managing schedules, organizing files, handling correspondence, preparing documents, and assisting with various office tasks. They play a key role in supporting executives, managers, or departments by maintaining efficient office operations and serving as a point of contact for internal and external stakeholders.

What is the difference between Administrator Secretary vs Office Assistant?

AspectAdministrator SecretaryOffice Assistant
CredentialsHigh school diploma; some roles may require administrative certificationsHigh school diploma or equivalent
Work EnvironmentCorporate offices, government agencies, educational institutionsVaries; offices, retail, healthcare settings
Employer & Industry UsageAdministrative support in professional environmentsGeneral support tasks across industries
Common Search & ComparisonOften compared for administrative roles with clerical dutiesCompared for general office support tasks

The Administrator Secretary typically handles more specialized administrative tasks, including managing schedules, correspondence, and confidential information within professional settings. An Office Assistant performs broader, often more routine support duties across various industries. While both roles require organizational skills, the Administrator Secretary usually demands more experience and specific administrative knowledge.

More about Administrator Secretary jobs
What cities are hiring for Administrator Secretary jobs? Cities with the most Administrator Secretary job openings:
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What job categories do people searching Administrator Secretary jobs look for? The top searched job categories for Administrator Secretary jobs are:
Administrator Secretary jobs near you
Infographic showing various Administrator Secretary job openings in the United States as of May 2026, with employment types broken down into 88% Full Time, 10% Part Time, 1% Temporary, and 1% Contract. Highlights an 94% Physical, and 6% Remote job distribution, with an average salary of $45,945 per year, or $22.1 per hour.
Office Administrator

Office Administrator

Doyle&Wachtstetter

Clute, TX • On-site

$13 - $15/hr

Full-time

Medical, Dental, Life, Retirement, PTO

Posted 17 days ago

Job description

Job Title: Office Administrator & Secretary
Company: Doyle & Wachtstetter, Inc.
Location: Clute, TX
Employment Type: Full-Time

Position Overview:

Doyle & Wachtstetter, Inc. is seeking a detail-oriented and highly organized Office Administrator & Secretary to support the daily operations of our surveying and mapping firm. This role is crucial in managing administrative tasks, job cost tracking, document preparation, and office coordination while ensuring efficiency and compliance with internal procedures.

Key Responsibilities:

Administrative & Office Management:

  • Answer and direct calls professionally, take messages, and ensure proper follow-ups.
  • Manage office supplies, including ordering and restocking.
  • Maintain filing systems, including digital and physical job folders.
  • Process mail, packages, and courier deliveries.
  • Maintain cleanliness and organization in the office and common areas.

Job & Financial Coordination:

  • Track job costs, create Excel spreadsheets, and run cost reports.
  • Log job details into Google Docs, ensuring proper categorization by survey type.
  • Manage monthly TDECU statements, coding receipts, and running profitability reports.
  • Process invoices and transmittal letters for project managers.

Human Resources & Employee Onboarding:

  • Assist with onboarding new employees, including preparing employee manuals and ensuring ERISA documents are completed.
  • Track employee absences using crew sheets and maintain records in an absentee binder.
  • Facilitate insurance enrollment and ensure employees receive enrollment paperwork.
  • Maintain updated records of safety compliance, OSHA forms, and EMR rates.

Client & Vendor Coordination:

  • Process and file payables received from the accounting office.
  • Order Certificates of Insurance and provide W-9 forms to clients as needed.
  • Assist with pre-qualification requests and maintain compliance with client safety sites.
  • Facilitate the processing of vacation requests and maintain scheduling records.

Surveying & Field Crew Support:

  • Distribute and log daily crew sheets, ensuring communication between supervisors and field staff.
  • Maintain vehicle gas receipts, log mileage, and track truck maintenance records.
  • Assist in cataloging closed file folders and maintaining organized survey records.

Qualifications & Skills:

  • Strong organizational and multitasking skills with attention to detail.
  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Docs.
  • Experience in bookkeeping, data entry, or financial tracking preferred.
  • Excellent written and verbal communication skills.
  • Ability to maintain confidentiality and handle sensitive information.
  • Experience in the surveying or construction industry is a plus but not required.

Benefits:

  • Competitive salary based on experience.
  • Health insurance options after 90 days of employment.
  • Paid time off and holiday benefits.
  • Opportunity to work in a professional, team-oriented environment.

If you are a motivated and organized professional looking to contribute to a dynamic team, we encourage you to apply for this position!

  • This is not a work from home position.
  • Background and random drug testing required.

Company Description

Industrial, Residential, & Commercial Land Surveying & Mapping located in Clute Texas