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$24.5K

$45.9K

$63K

How much do administrator secretary jobs pay per year?

As of May 31, 2026, the average yearly pay for administrator secretary in the United States is $45,945.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $52,500.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Administrator Secretary, and why are they important?

To thrive as an Administrator Secretary, you need excellent organizational skills, attention to detail, and proficiency in administrative procedures, typically supported by a high school diploma or equivalent, with some positions preferring additional coursework or certification. Familiarity with office software like Microsoft Office Suite, calendar management systems, and basic office equipment is essential. Strong communication, discretion, and time management are key soft skills that help in managing tasks efficiently and supporting teams. These abilities are crucial for ensuring smooth office operations, effective correspondence, and maintaining professionalism in a fast-paced environment.

What are the typical daily responsibilities of an Administrator Secretary and how do they contribute to team efficiency?

An Administrator Secretary is typically responsible for managing schedules, organizing meetings, handling correspondence, and maintaining office records. They play a key role in coordinating communication between departments, ensuring documentation is accurate and up-to-date, and supporting executives or managers with administrative tasks. By efficiently managing these responsibilities, they help the team stay organized, meet deadlines, and operate smoothly, making them an essential part of any office environment.

What are Administrator Secretaries?

Administrator Secretaries, also known as administrative secretaries, are professionals who provide administrative and clerical support to ensure the smooth operation of an office or organization. Their duties often include managing schedules, organizing files, handling correspondence, preparing documents, and assisting with various office tasks. They play a key role in supporting executives, managers, or departments by maintaining efficient office operations and serving as a point of contact for internal and external stakeholders.

What is the difference between Administrator Secretary vs Office Assistant?

AspectAdministrator SecretaryOffice Assistant
CredentialsHigh school diploma; some roles may require administrative certificationsHigh school diploma or equivalent
Work EnvironmentCorporate offices, government agencies, educational institutionsVaries; offices, retail, healthcare settings
Employer & Industry UsageAdministrative support in professional environmentsGeneral support tasks across industries
Common Search & ComparisonOften compared for administrative roles with clerical dutiesCompared for general office support tasks

The Administrator Secretary typically handles more specialized administrative tasks, including managing schedules, correspondence, and confidential information within professional settings. An Office Assistant performs broader, often more routine support duties across various industries. While both roles require organizational skills, the Administrator Secretary usually demands more experience and specific administrative knowledge.

More about Administrator Secretary jobs
What cities are hiring for Administrator Secretary jobs? Cities with the most Administrator Secretary job openings:
What states have the most Administrator Secretary jobs? States with the most job openings for Administrator Secretary jobs include:
What job categories do people searching Administrator Secretary jobs look for? The top searched job categories for Administrator Secretary jobs are:
Administrator Secretary jobs near you
Infographic showing various Administrator Secretary job openings in the United States as of May 2026, with employment types broken down into 88% Full Time, 10% Part Time, 1% Temporary, and 1% Contract. Highlights an 94% Physical, and 6% Remote job distribution, with an average salary of $45,945 per year, or $22.1 per hour.
Principals Secretary

Principals Secretary

Harrisonville Schools

Harrisonville, MO • On-site

Full-time

Posted 18 days ago

Job description

Position Type:
Secretarial/Clerical/Secretary
Date Posted:
5/14/2026
Location:
Harrisonville Elementary School
Date Available:
08/06/2026
Closing Date:
Until Filled
HARRISONVILLE R-IX SCHOOL DISTRICT
Position title: Secretary to Building Administrator
Education Requirements
  • High School diploma or equivalent
  • Clerical course work or training in office management
  • Secretarial experience preferred

Knowledge/Skills Requirements
  • Knowledge of office practices and procedures
  • Knowledge of financial recordkeeping and purchasing procedures
  • Proficient with technology, electronic programs and on-line systems
  • Ability to communicate effectively, orally and in writing (correct English usage, spelling, grammar and punctuation)
  • Understand and carry out oral and written instructions
  • Effective interpersonal skills and telephone etiquette

Position Details
Salary Schedule
Support Staff
10.5 month
Non-Exempt
Employed for a period of
206 Days
206 work days, 11 holidays
8 hours per day
Evaluation Process
Annual Performance Review
via Support Staff Evaluation
Employed "At Will"
Reports to
Building Administrator
  • Regular, consistent attendance expected
  • Leave policies, and fringe benefits as stated in Board policies
  • Work cooperatively with administrators and staff throughout the district

Responsibilities and Expectations
  • Service parent and customer needs professionally, efficiently and with follow-through.
  • Become familiar with and follow Board policies, regulations and administrative procedures.
  • Learn and understand electronic systems applicable to the position including: SIS (Student Information System), Google Chrome, Sungard eFinance, Absence Management,and TalentEd.
  • Coordinate the Administrator's calendar, schedule appointments, meetings, conferences and travel arrangements as required.
  • Prepare agendas, attend meetings and take minutes as needed.
  • Organize and coordinate office activities, communication, and workflow.
  • Maintain filing systems containing confidential and sensitive information.
  • Compile information and prepare accurate reports.
  • Maintain financial records for departmental budgets and purchases.
  • Oversee absence procedures for all building staff.
  • Perform duties with speed and accuracy.
  • Use independent judgement to organize work area and prioritize tasks.
  • Work effectively with demanding schedules and timelines.
  • Accept criticism calmly and with dignity without adopting a defensive attitude.
  • Work under pressure in a noisy/disruptive environment.
  • Duties performed sitting at desk/computer for long periods of time.
  • Work as a positive team member, providing support to other building personnel.
  • Dress professionally and in a manner that will not interfere with the educational environment.
  • Perform additional tasks and responsibilities as assigned by the Administrator.

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