ZipRecruiter

Log In

1

Administrator Secretary Jobs (NOW HIRING)

Montgomery County

Executive Secretary

Dayton, OH

$57K - $78K/yr

Position Overview Expert level in the secretarial occupation under administrative direction of the County Administrator and/or Assistant County Administrator requiring extensive knowledge of ...

GovernmentJobs.com

Executive Secretary

Dayton, OH · On-site

Position Overview Expert level in the secretarial occupation under administrative direction of the County Administrator and/or Assistant County Administrator requiring extensive knowledge of ...

Montgomery County, OH

Executive Secretary

Dayton, OH · On-site

$57K - $78K/yr

Administrator Opening Date: 06/19/2026 Internal Only: No Position Overview Expert level in the secretarial occupation under administrative direction of the County Administrator and/or Assistant ...

next page

Showing results 1-20

All JobsAdministrator Secretary Jobs

Administrator Secretary information

See salary details

$24.5K

$45.9K

$63K

How much do administrator secretary jobs pay per year?

As of Jun 23, 2026, the average yearly pay for administrator secretary in the United States is $45,945.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $52,500.00 per year, depending on experience, location, and employer.

What does a secretary administrator do?

A secretary administrator manages administrative tasks such as scheduling appointments, handling correspondence, maintaining records, and supporting office operations. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure efficient workflow.

Who gets paid more, secretary or receptionist?

Typically, secretaries tend to earn higher wages than receptionists because they often have more administrative responsibilities and require additional skills such as document management and scheduling. However, pay can vary based on experience, location, and the specific employer, with secretaries generally earning a higher median salary in most industries.

What is the highest pay for an administrative assistant?

The highest pay for an administrative assistant can reach up to $60,000 to $70,000 annually in some regions, especially for those with advanced skills, certifications, or experience in specialized industries. Salaries vary based on location, industry, and level of responsibility, with senior or executive assistants earning higher wages. Compensation also depends on the complexity of tasks and the use of office management tools like Microsoft Office or scheduling software.

What are the key skills and qualifications needed to thrive as an Administrator Secretary, and why are they important?

To thrive as an Administrator Secretary, you need excellent organizational skills, attention to detail, and proficiency in administrative procedures, typically supported by a high school diploma or equivalent, with some positions preferring additional coursework or certification. Familiarity with office software like Microsoft Office Suite, calendar management systems, and basic office equipment is essential. Strong communication, discretion, and time management are key soft skills that help in managing tasks efficiently and supporting teams. These abilities are crucial for ensuring smooth office operations, effective correspondence, and maintaining professionalism in a fast-paced environment.

What are the typical daily responsibilities of an Administrator Secretary and how do they contribute to team efficiency?

An Administrator Secretary is typically responsible for managing schedules, organizing meetings, handling correspondence, and maintaining office records. They play a key role in coordinating communication between departments, ensuring documentation is accurate and up-to-date, and supporting executives or managers with administrative tasks. By efficiently managing these responsibilities, they help the team stay organized, meet deadlines, and operate smoothly, making them an essential part of any office environment.

What is the difference between Administrator Secretary vs Office Assistant?

AspectAdministrator SecretaryOffice Assistant
CredentialsHigh school diploma; some roles may require administrative certificationsHigh school diploma or equivalent
Work EnvironmentCorporate offices, government agencies, educational institutionsVaries; offices, retail, healthcare settings
Employer & Industry UsageAdministrative support in professional environmentsGeneral support tasks across industries
Common Search & ComparisonOften compared for administrative roles with clerical dutiesCompared for general office support tasks

The Administrator Secretary typically handles more specialized administrative tasks, including managing schedules, correspondence, and confidential information within professional settings. An Office Assistant performs broader, often more routine support duties across various industries. While both roles require organizational skills, the Administrator Secretary usually demands more experience and specific administrative knowledge.

What are Administrator Secretaries?

Administrator Secretaries, also known as administrative secretaries, are professionals who provide administrative and clerical support to ensure the smooth operation of an office or organization. Their duties often include managing schedules, organizing files, handling correspondence, preparing documents, and assisting with various office tasks. They play a key role in supporting executives, managers, or departments by maintaining efficient office operations and serving as a point of contact for internal and external stakeholders.

What is an administration secretary?

An administration secretary is a professional responsible for managing office tasks such as scheduling, correspondence, and record-keeping. They often use office software like Microsoft Office and require strong organizational and communication skills to support daily operations.
More about Administrator Secretary jobs
What cities are hiring for Administrator Secretary jobs? Cities with the most Administrator Secretary job openings:
What states have the most Administrator Secretary jobs? States with the most job openings for Administrator Secretary jobs include:
What job categories do people searching Administrator Secretary jobs look for? The top searched job categories for Administrator Secretary jobs are:
Administrator Secretary jobs near you
Infographic showing various Administrator Secretary job openings in the United States as of June 2026, with employment types broken down into 1% As Needed, 86% Full Time, 10% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $45,945 per year, or $22.1 per hour.
School and Student Coach Secretary

School and Student Coach Secretary

Gillingham Charter School

Pottsville, PA • On-site

Other

Posted 7 days ago

Job description

School house and Student Coach Secretary
Primary Purpose 
Under the direct supervision of the Operations Manager to administer the school district's accounting and bookkeeping activities, ensuring the accuracy of financial records and invoices, and the timely processing, submission, and payment of invoices and expenses in accordance with school district policies and practices as well as applicable laws and regulations. 
Essential Functions




  •  Attendance
  • Office Supplies Purchasing
  • Collect and Send Parent Notes to Admin Secretary by 9am
  • Visitor Coordination at the School House
  • greets and directs visitors
  • informs appropriate persons/directors
  • checks for name tags
  • Manage Master Calendar (Rotation Days, School Off, Exams, Snow Days, School Closed, etc.)
  • Use Quiet, Least Disruptive Ways to Collect Students for Early Release
  • Schoolhouse Key Box Manager (hide main key, maintain sign out sheet, monitor/inform directors)
  • Answer Phone
  • Hall Monitoring as possible
  • Student Street Crossing (watch students at the door)
  • Door Security
  • Related Service Sign In
  • Dismissal Announcements
  • Other Announcements per Directors' Instructions
  • Forms
  • keep copies for teachers & students in filing cabinet
  • ensure all forms are duplicated at office reception
  • Knowledge of Senior Privileges & Eligibility
  • Sign In & Sign Out
  • Oversee Student Phone Collection and Cabinet throughout the Day
  • 7:30 a.m. to 3:30 p.m. (with 30 min. Lunch break)
  • Coordination & mailing of summer packets to entire Student body
  • Student Coach Secretary
  • Inputs all student coach information into the Student Information System.
  • Sends in school and out of school suspension letters to parents/guardian.
  • Tracks In school and out of school suspensions on Probation sheet. 

Additional Duties 
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school and student coach. 
Note:  The above description is illustrative of tasks and responsibilities.  It is not meant to be all inclusive of every task or responsibility. 
Equipment  



  • Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.
  • Full knowledge of Microsoft Office and experience of a SIS system helpful.


 Knowledge, Skills and Abilities

  • Organizational and time management skills.
  • Ability to report work orally or in writing to supervisor as required.
  • Ability to carry out instructions furnished in written or oral form.
  • Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel).
  • Ability to problem-solve job-related issues.
  • Ability to process paperwork accurately according to standardized procedures.
  • Ability to maintain confidentiality of information regarding school district and other information.
  • Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
  • Ability to train employees.

 Physical and Mental Demands, Work Hazards

Works in standard office building environments.

 Note:    Also see the Summary of Physical, Sensory and Environmental Requirements Needed to Perform Essential Job Functions for this position. 


 Qualification Profile 
Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying.  Typical qualifications would be equivalent to:         

  • Knowledge of Student Information Systems
  • Microsoft Office

FLSA  status:       Exempt 
 



Apply