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Administrator Secretary Jobs (NOW HIRING)

Highline Public Schools

SECRETARY VI

Burien, WA · On-site

$30.57 - $33.68/hr

CLASSIFIED (NON-ADMIN)/SECRETARY VI Date Posted: 9/4/2026 Location: SPECIAL ED - INCLUSIVE ED Date Available: ASAP Closing Date: 09/18/2026 Position Information: Position Hours: 8/day, Employee ...

Catholic Health Service

Admin Secretary

Roslyn, NY · On-site

$24 - $30/hr

Administrative Secretary As an Administrative Secretary for Catholic Health, you will be responsible for a variety of clerical duties to help facilitate the daily functions of the Physician Practice.

TNBR Careers

Admin Secretary

Tullahoma, TN · On-site

$37K - $40K/yr

Administrative Secretary Campus : Moore County Department : Libraries & Testing Position number : B99750 Salary : $37,010 to $40,010 Motlow State is located in the beautiful rolling hills of middle ...

Catholic Health

Admin Secretary

East Hills, NY

$24 - $30/hr

Overview As an Administrative Secretary for Catholic Health, you will be responsible for a variety of clerical duties to help facilitate the daily functions of the Physician Practice. Job Details ...

Catholic Health

Admin Secretary

East Hills, NY

$24 - $30/hr

Overview As an Administrative Secretary for Catholic Health, you will be responsible for a variety of clerical duties to help facilitate the daily functions of the Physician Practice.

Catholic Health

Admin Secretary

East Hills, NY · On-site

$24 - $30/hr

Overview As an Administrative Secretary for Catholic Health, you will be responsible for a variety of clerical duties to help facilitate the daily functions of the Physician Practice. Job Details ...

Catholic Health Service

Admin Secretary

Greenvale, NY · On-site

$24 - $30/hr

Overview As an Administrative Secretary for Catholic Health, you will be responsible for a variety of clerical duties to help facilitate the daily functions of the Physician Practice. Job Details ...

District Wide

Secretary III

Moline Acres, MO · On-site

Perform the principal's secretarial duties, including relieving the administrator of routine operational duties, secretarial duties for meetings, preparing and routing purchase orders, and in ...

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Administrator Secretary information

See salary details

$24.5K

$45.9K

$63K

How much do administrator secretary jobs pay per year?

As of Sep 14, 2026, the average yearly pay for administrator secretary in the United States is $45,945.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $52,500.00 per year, depending on experience, location, and employer.

What is an administrator secretary?

Administrator Secretaries, also known as administrative secretaries, are professionals who provide administrative and clerical support to ensure the smooth operation of an office or organization. Their duties often include managing schedules, organizing files, handling correspondence, preparing documents, and assisting with various office tasks. They play a key role in supporting executives, managers, or departments by maintaining efficient office operations and serving as a point of contact for internal and external stakeholders.

What are the typical daily responsibilities of an administrator secretary?

An Administrator Secretary is typically responsible for managing schedules, organizing meetings, handling correspondence, and maintaining office records. They play a key role in coordinating communication between departments, ensuring documentation is accurate and up-to-date, and supporting executives or managers with administrative tasks. By efficiently managing these responsibilities, they help the team stay organized, meet deadlines, and operate smoothly, making them an essential part of any office environment.

What are the key skills and qualifications needed to thrive as an administrator secretary?

To thrive as an Administrator Secretary, you need excellent organizational skills, attention to detail, and proficiency in administrative procedures, typically supported by a high school diploma or equivalent, with some positions preferring additional coursework or certification. Familiarity with office software like Microsoft Office Suite, calendar management systems, and basic office equipment is essential. Strong communication, discretion, and time management are key soft skills that help in managing tasks efficiently and supporting teams. These abilities are crucial for ensuring smooth office operations, effective correspondence, and maintaining professionalism in a fast-paced environment.

What is the difference between Administrator Secretary vs Office Assistant?

AspectAdministrator SecretaryOffice Assistant
CredentialsHigh school diploma; some roles may require administrative certificationsHigh school diploma or equivalent
Work EnvironmentCorporate offices, government agencies, educational institutionsVaries; offices, retail, healthcare settings
Employer & Industry UsageAdministrative support in professional environmentsGeneral support tasks across industries
Common Search & ComparisonOften compared for administrative roles with clerical dutiesCompared for general office support tasks

The Administrator Secretary typically handles more specialized administrative tasks, including managing schedules, correspondence, and confidential information within professional settings. An Office Assistant performs broader, often more routine support duties across various industries. While both roles require organizational skills, the Administrator Secretary usually demands more experience and specific administrative knowledge.

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What states have the most Administrator Secretary jobs?

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What are popular job titles related to Administrator Secretary jobs?

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Administrator Secretary jobs near you
Infographic showing various Administrator Secretary job openings in the United States as of September 2026, with employment types broken down into 67% Full Time, and 33% Temporary. Highlights an 100% In-person job distribution, with an average salary of $45,945 per year, or $22.1 per hour.

Confidential Secretary to the School Business Administrator/Board Secretary

Eatontown, NJ • On-site

Monmouth Regional High School
See more jobs at Monmouth Regional High Schoolexternal

Full-time

Posted 26 days ago

Job description

Position Title:    CONFIDENTIAL SECRETARY TO THE SCHOOL BUSINESS ADMINISTRATOR/BOARD SECRETARY

Qualifications:    1.    High School Diploma

2.    Minimum experience as determined by the board

3.    Broad knowledge of secretarial practices and procedures.

4.    Excellent technology skills with experience in Microsoft Office.

5.    Ability to operate commonly used office equipment.

6.    Ability to keep confidentiality

7.    Ability to work under pressure and to be versatile.

8.    Demonstrate organizational, communication and interpersonal skills.  High level of interpersonal skills required to interact with employees, leaders, vendors and others. 

9.     Required criminal history check and proof of U.S. citizenship or resident alien status

10.     Current residency in New Jersey, approved residency waiver or candidate agrees to obtain residency within one year of employment

Purpose of the Position:    To perform secretarial and clerical duties entailing a high degree of responsibility, discretion and confidentiality, using independent judgment, in addition to routine work necessary for the smooth and efficient operation of the office.

Reports to:    School Business Administrator/Board Secretary

Supervises:    None

Position Responsibilities:

  1. Assist in preparing the necessary motions for the Board meeting agenda, resolutions, etc., and aids in handling correspondence of the board. 
  2. Prepares all necessary correspondence pertaining to approved and required certified resolutions as well as type, duplicate, and distribute minutes of the Board of Education.  Maintains the office minute book for the Board of Education. 
  3. Prepare and distribute meeting notices, press releases, and legal notices as required. 
  4. Assists in preparing for the annual school election, and assists in maintaining the board members training schedule to ensure compliance.

5.    Assist the School Business Administrator to maintain proper audit documents, as well as proper insurance policies and claims.  

6.    Assist with compiling all required documents to adhere to purchasing and procurement regulations and laws. 

7.    Coordinates with departments and maintains record management and proper disposition of archives.  

8.    Performs usual business office routines, plus assembles confidential material according to instructions, prepares summaries of confidential documents, and maintains confidential files. 

8.    Compose and type letters and correspondence at the direction of the School Business Administrator

9.    Scheduling the use of school buildings and grounds by authorized groups in accordance with board policies. Maintain rental billing and receipts.

10.    Assist in the efficient operation of the district's food service program; ensure that procedures are in accordance with law and regulations.

11.    Assists in maintaining required documents and grant opportunities with the district's food service management company.          

12.    Maintain contract files, including tuition contracts, transportation contracts, capital projects and insurance. 

13.    Assists the School Business Administrator in preparing reports required by law, administrative code and board policy.

14.    Performs other functions related to the operation of the Business Office as assigned by the School Business Administrator/Board Secretary.

Terms of Employment:    Salary and work year to be determined by the Board of Education.

Evaluation:    Performance of this job will be evaluated annually in accordance with the State law and provisions of the board's policy on evaluation of non-certificated staff.



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