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Administrator Secretary Jobs (NOW HIRING)

County of Alameda

Secretary II

Hayward, CA · On-site

$40.63 - $48.17/hr

Secretary II positions perform secretarial work for an administrator who has authority over a department or division of more than 150 employees; or if there are fewer than 150 employees, performs ...

County of Alameda

Secretary II

Hayward, CA · On-site

Secretary II positions perform secretarial work for an administrator who has authority over a department or division of more than 150 employees; or if there are fewer than 150 employees, performs ...

Cooper Riis

Medical Admin

Asheville, NC · On-site

$19/hr

The Medical Administrator helps to support the nursing staff by passing scheduled and PRN ... Medical admin, secretarial, or pharmacy student preferred * High school diploma * Ability to work ...

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Administrator Secretary information

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$24.5K

$45.9K

$63K

How much do administrator secretary jobs pay per year?

As of Sep 14, 2026, the average yearly pay for administrator secretary in the United States is $45,945.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $52,500.00 per year, depending on experience, location, and employer.

What is an administrator secretary?

Administrator Secretaries, also known as administrative secretaries, are professionals who provide administrative and clerical support to ensure the smooth operation of an office or organization. Their duties often include managing schedules, organizing files, handling correspondence, preparing documents, and assisting with various office tasks. They play a key role in supporting executives, managers, or departments by maintaining efficient office operations and serving as a point of contact for internal and external stakeholders.

What are the typical daily responsibilities of an administrator secretary?

An Administrator Secretary is typically responsible for managing schedules, organizing meetings, handling correspondence, and maintaining office records. They play a key role in coordinating communication between departments, ensuring documentation is accurate and up-to-date, and supporting executives or managers with administrative tasks. By efficiently managing these responsibilities, they help the team stay organized, meet deadlines, and operate smoothly, making them an essential part of any office environment.

What are the key skills and qualifications needed to thrive as an administrator secretary?

To thrive as an Administrator Secretary, you need excellent organizational skills, attention to detail, and proficiency in administrative procedures, typically supported by a high school diploma or equivalent, with some positions preferring additional coursework or certification. Familiarity with office software like Microsoft Office Suite, calendar management systems, and basic office equipment is essential. Strong communication, discretion, and time management are key soft skills that help in managing tasks efficiently and supporting teams. These abilities are crucial for ensuring smooth office operations, effective correspondence, and maintaining professionalism in a fast-paced environment.

What is the difference between Administrator Secretary vs Office Assistant?

AspectAdministrator SecretaryOffice Assistant
CredentialsHigh school diploma; some roles may require administrative certificationsHigh school diploma or equivalent
Work EnvironmentCorporate offices, government agencies, educational institutionsVaries; offices, retail, healthcare settings
Employer & Industry UsageAdministrative support in professional environmentsGeneral support tasks across industries
Common Search & ComparisonOften compared for administrative roles with clerical dutiesCompared for general office support tasks

The Administrator Secretary typically handles more specialized administrative tasks, including managing schedules, correspondence, and confidential information within professional settings. An Office Assistant performs broader, often more routine support duties across various industries. While both roles require organizational skills, the Administrator Secretary usually demands more experience and specific administrative knowledge.

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What states have the most Administrator Secretary jobs?

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What are popular job titles related to Administrator Secretary jobs?

For Administrator Secretary jobs, the most frequently searched job titles are:

Administrator Secretary jobs near you
Infographic showing various Administrator Secretary job openings in the United States as of September 2026, with employment types broken down into 67% Full Time, and 33% Temporary. Highlights an 100% In-person job distribution, with an average salary of $45,945 per year, or $22.1 per hour.

Interim School Business Administrator/Board Secretary

Parsippany, NJ • On-site

Parsippany-Troy Hills Township School District
See more jobs at Parsippany-Troy Hills Township School Districtexternal

$700 - $800/wk

Full-time, Temporary, Per diem

Re-posted 4 days ago

Job description

Position Type:
Administration/Business Administrator/Board Secretary
Date Posted:
5/13/2026
Location:
District Offices
Date Available:
July 1, 2026
Closing Date:
Open Until Filled
The successful candidate must possess:
  • A valid NJ Business Administrator Certificate and a Qualified Purchasing Agent Certificate.
  • Minimum of five years prior experience as a School Business Administrator / Board Secretary or an Assistant School Business Administrator.

The successful candidate will demonstrate:
  • Competence in managing the business function of a comprehensive K-12 school district.
  • Knowledge and experience with budget preparation, fiscal management, business practices in school districts related to budget preparation, administration and health benefit systems and GAAP requirements.
  • A firm understanding of state/federal reporting requirements as they pertain to IDEA, ESEA, ASSA, and other grant funded programs.
  • Knowledge and working proficiency with SEMI and SNEARS.
  • A clear understanding of Board of Education policies and procedures.
  • Experience with school plant operations, construction and facility planning, custodial, maintenance, and transportation services.
  • Familiarity and ability to perform all functions associated with the role of secretary to the Board of Education.

Salary: $700-$800 per diem
Attachment(s):
  • BusAdminBoardSecyMarch222016.pdf

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