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Administrator Secretary Jobs (NOW HIRING)

Arcadia Unified School District

Secretary

Arcadia, CA · On-site

$5.71K/mo

Ability to: perform a variety of responsible secretarial and clerical support services; provide information and assistance to students, parents, faculty, administrators, contractors and the public ...

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$24.5K

$45.9K

$63K

How much do administrator secretary jobs pay per year?

As of Jun 1, 2026, the average yearly pay for administrator secretary in the United States is $45,945.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $52,500.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Administrator Secretary, and why are they important?

To thrive as an Administrator Secretary, you need excellent organizational skills, attention to detail, and proficiency in administrative procedures, typically supported by a high school diploma or equivalent, with some positions preferring additional coursework or certification. Familiarity with office software like Microsoft Office Suite, calendar management systems, and basic office equipment is essential. Strong communication, discretion, and time management are key soft skills that help in managing tasks efficiently and supporting teams. These abilities are crucial for ensuring smooth office operations, effective correspondence, and maintaining professionalism in a fast-paced environment.

What are the typical daily responsibilities of an Administrator Secretary and how do they contribute to team efficiency?

An Administrator Secretary is typically responsible for managing schedules, organizing meetings, handling correspondence, and maintaining office records. They play a key role in coordinating communication between departments, ensuring documentation is accurate and up-to-date, and supporting executives or managers with administrative tasks. By efficiently managing these responsibilities, they help the team stay organized, meet deadlines, and operate smoothly, making them an essential part of any office environment.

What are Administrator Secretaries?

Administrator Secretaries, also known as administrative secretaries, are professionals who provide administrative and clerical support to ensure the smooth operation of an office or organization. Their duties often include managing schedules, organizing files, handling correspondence, preparing documents, and assisting with various office tasks. They play a key role in supporting executives, managers, or departments by maintaining efficient office operations and serving as a point of contact for internal and external stakeholders.

What is the difference between Administrator Secretary vs Office Assistant?

AspectAdministrator SecretaryOffice Assistant
CredentialsHigh school diploma; some roles may require administrative certificationsHigh school diploma or equivalent
Work EnvironmentCorporate offices, government agencies, educational institutionsVaries; offices, retail, healthcare settings
Employer & Industry UsageAdministrative support in professional environmentsGeneral support tasks across industries
Common Search & ComparisonOften compared for administrative roles with clerical dutiesCompared for general office support tasks

The Administrator Secretary typically handles more specialized administrative tasks, including managing schedules, correspondence, and confidential information within professional settings. An Office Assistant performs broader, often more routine support duties across various industries. While both roles require organizational skills, the Administrator Secretary usually demands more experience and specific administrative knowledge.

More about Administrator Secretary jobs
What cities are hiring for Administrator Secretary jobs? Cities with the most Administrator Secretary job openings:
What states have the most Administrator Secretary jobs? States with the most job openings for Administrator Secretary jobs include:
What job categories do people searching Administrator Secretary jobs look for? The top searched job categories for Administrator Secretary jobs are:
Administrator Secretary jobs near you
Infographic showing various Administrator Secretary job openings in the United States as of May 2026, with employment types broken down into 88% Full Time, 10% Part Time, 1% Temporary, and 1% Contract. Highlights an 94% Physical, and 6% Remote job distribution, with an average salary of $45,945 per year, or $22.1 per hour.
Secretary

Secretary

Arcadia Unified School District

Arcadia, CA • On-site

$5.71K/mo

Full-time

Posted 14 days ago

Job description

Job Summary
Under the direction of the Educational Services Coordinator, the Secretary will provide a variety of responsible secretarial and clerical services in support of the Educational Services and Alternative Education program.
Spanish and/or Mandarin language fluency is highly desirable for this position.
Job Description / Essential Elements:
Education and Experience
Any combination equivalent to: graduation from high school and two years of increasingly responsible secretarial and clerical experience. Experience in a School District office setting is preferred.
Knowledge and Abilities
Knowledge of: functions and activities of a District office environment; modern office practices, procedures and equipment; office management techniques; telephone techniques and etiquette; financial and statistical records-keeping techniques; operation of office machines, including computer equipment, related software applications, including MS Word, Excel and/or Google Docs, Sheets, Forms; policies and objectives of assigned program and activities; applicable sections of State Education code and other applicable laws; basic research methods; correct English usage, grammar, spelling, punctuation and vocabulary; interpersonal skills using tact, patience and courtesy; oral and written communication skills.
Ability to: perform a variety of responsible secretarial and clerical support services; provide information and assistance to students, parents, faculty, administrators, contractors and the public; type at 60 words net per minute from clear copy; work confidentially with discretion; compose correspondence independently or from oral instructions; perform duties effectively with many demands on time and constant interruptions; read, interpret, apply and explain rules, regulations, policies and procedures; establish and maintain cooperative working relationships with others; work independently with little direction; meet schedules and timelines; add, subtract, multiply and divide quickly and accurately; maintain records and prepare reports.
Requirements / Qualifications
Comments and Other Information
Please note: Deadline to apply is 6/8/26 or upon receipt of 125 applications, whichever occurs first.

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