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Functional Title: Accountant I Job Title: Accountant I Agency: Health & Human Services Comm Department: TA SS Living Centers Posting Number: 20215 Closing Date: 02/18/2027 Posting Audience: Internal and External Occupational Category: Business and Financial Operations Salary Range: $4,594.00- $4,594.00 Pay Frequency: MonthlySalary Group: TEXAS-B-15 Shift: Day Additional Shift: Telework: Eligible for Telework Travel: Up to 5% Regular/Temporary: Regular Full Time/Part Time: Full time FLSA Exempt/Non-Exempt: Nonexempt Facility Location: Job Location City: AUSTIN Job Location Address: 4601 W GUADALUPE ST Other Locations: MOS Codes: 3451,310X,651X,751X,3402,3404,3408,8844,36A,70C,90A,36B,89A,65FX,65WX,6F0X1,F&S,FIN10,LS,LSS,PS,SK
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Brief Job Description:
Position schedule is 8:00 a.m. to 5:00 p.m., Monday through Friday, at the North Austin Complex. The position requires the successful candidate to have the infrastructure required to work remotely as needed.
Provides support for all functions in the HHS Payroll, Time Labor and Leave (PTLL) department. Performs complex accounting and administrative support work. Work involves disseminating information, maintaining filing systems, and performing internal administrative support work. Additionally, serves as a PTLL Subject Matter Expert (SME) and back-up to Time Administrators (TA) for the Health and Specialty Care System (HSCS) Facilities. Provides support to employees, managers, and leadership relating to basic PTLL processes. Work involves contributing to various projects as needed, including supporting other functional areas in PTLL. Coordination and assistance to HSCS managers and staff they supervise by entering leave requests on the CAPPS timesheet, entering and approving overtime/compensatory time for accrual and payment purposes, and researching and correcting history of time, labor and leave entries to correct exceptions for managers as needed. Monitors payroll deadlines to ensure pay impacting transactions are correct. Runs PTLL reports and reconciles discrepancies in accordance with agency policy to ensure all known transactions are entered to meet payroll deadlines. Provides analysis of reporting data to leadership to ensure success and continuity of the CAPPS Self-Service method of timekeeping. May assist in training employees and managers as well as new hire orientation regarding PTLL processes. Maintains communication with all stakeholders: HHS PTLL, HSCS, HHS Employee Service Center, and HHS HR staffs. Acts as a liaison for employees and managers on PTLL issues. Works under general supervision with minimal latitude for the use of initiative and independent judgment.
Essential Job Functions (EJFs):
Attends work on a regular and predictable schedule in accordance with leave policy.
(35%) Provides training to facility employees on PTLL processes, including use of the CAPPS time sheet. Participates and presents PTLL policies and procedures at each facility New Employee Orientation (NEO) class. Responsible for providing maintenance training as needed. Identifies areas/challenges where additional support and training is needed. Participates in training and self-improvement development programs.
(30%) Provides administrative support for the HHS Payroll, Time Labor and Leave (PTLL) department. Plans, prepares, and edits reports, correspondence, memos, presentations, charts, forms and spreadsheets. Manages and maintains departmental email action box and regular mail. Distributes, coordinates and tracks communications recevied by the action box to support PTLL and HSCS. Provides customer service and procedural support to PTLL department, agency's employees and management.
(25%) Communicates with others (internally and externally) to provide, exchange, or verify information, answer inquiries, address issues, or resolve problems or complaints. Supports daily PTLL functions (included but not limited to) by logging data, processing mail, making leave awards on the CAPPS Timesheet and processing PTLL letters. Other tasks may be assigned based on production needs.
(10%) Provides back up support to State Hospitals and State Supported Living Centers on an as needed basis, which includes, but is not limited to; Enters leave taken and hours worked for staff from sign-in/sign-out sheets. Enters FLSA overtime & comp time payments for employees in accordance with the payroll processing calendar. Identifies and reports system issues and prepares management reports for leaderships, analyzes information to keep facility management and HHS PTLL informed, and responds to questions. Queries data to ensure compliance according to agency policies and statutory requirements. Assists with the administration of the HSCS On-Call Policy and intermittent shift differential to ensure compliance.
Duties may include but are not limited to:

• Performs general office duties such as maintaining a filing system, answering and routing emails, and ordering and maintaining office supplies.
• Prepares, edits, and distributes correspondence, agendas, reports, forms, and documents as related to the functions of the PTLL department.
• Coordinating and facilitating trainings on CAPPS Employee and Manager Self-Service
• Providing back-up support to HSCS Facilities when Time Administrator assigned to that location is out of office, when there are vacancies, and as business needs arise.
• Monitoring and responding to questions related to Payroll Time Labor and Leave from HSCS employees and managers
• Manages and maintains departmental action box and mail.
• Performing timesheet edits as approved by the manager when necessary
• Following up with managers who are not following policy regarding LWOP/LOA
• Run defensive queries to check for policy and statutory compliance
• Set-up intermittent shift differential pay in employees CAPPS record
• Participates in departmental meetings
• Participates in PTLL Special Projects
• Other duties as assigned

Knowledge, Skills and Abilities (KSAs):
List of knowledge, skills and abilities critical to performance in this position:
Must be able to work in an office setting on-site as well as have the ability and infrastructure to telework. (computer/laptop, at home internet).
HHS policies and procedures relating to PTLL.
Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Internet Browsers.
Skilled in Customer service.
Data Entry skills.
Maintain confidentiality.
Explain policies and procedures to staff and the public.
Communicate clearly and concisely, both verbally and in writing.
Prioritize tasks, schedule tasks, and pay attention to details.
Ability to meet deadlines.
Compose correspondence, work independently and to assume a variety of responsibilities.
Registrations, Licensure Requirements or Certifications:
N/A
Initial Screening Criteria:
Four (4) years of professional or administrative experience in payroll, accounting, leave accounting systems, human resources or personnel management programs. The professional and administrative experience may be substituted by completing a minimum of 30 semester hours of college course work (which equates to one year of experience) or having a Bachelors' degree from a college or university (which equates to four years of experience) with a major in accounting or other professional fields. The college course work (in increments of 30 completed semester hours) or a Bachelors' degree may substitute for the required professional or administrative experience on a year-for-year basis with a maximum substitution of four (4) years.
Additional Information:
Travel and flexibility in hours may be required albeit minimal, including occasional overtime. The ability to telework is required.
Note: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to: 42A, 36B, PS, YN, 0111, 6F0X1. All active duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information see the Texas State Auditor's Military Crosswalk at https://hr.sao.texas.gov/Compensation/JobDescriptions/R1012.pdf.
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Active Duty, Military, Reservists, Guardsmen, and Veterans:
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor's Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.
ADA Accommodations:
In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
Pre-Employment Checks and Work Eligibility:
Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.
HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form
Telework Disclaimer:
This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.