Accounts Payable Assistant Jobs in Appleton, WI (NOW HIRING)

NCS (National Carwash Solutions) supports car wash operators who wash millions of vehicles every year. As a leading full-service fluids and systems provider to the vehicle care industry, NCS has served customers in North America for more than 50 years. The company provides comprehensive systems and aftermarket support, including service, parts, and environmentally friendly cleaning fluids.

We are interested in every qualified candidate who is eligible to work in the United States. However, we are not currently able to sponsor work visas.

Job Summary:

As a Buyer/Planner, you are responsible for the planning and placing of orders, and/or rescheduling delivery of orders for assigned parts, materials, and supplies pertaining to the manufacturing process, or items required for general business activities – ensuring quality standards are met and products are purchased at the best value.

Job Duties:

• Reviews the Material Requirement Planning (MRP) report for purchasing requirements and executes daily actions according to department procedures (P.O. releases, supplier acknowledgments)
• Reviews requisitions and Engineering documents for requirements and specifications for same
• Communicates forecasted requirements to suppliers to maintain supply chain health
• Maintain appropriate inventory levels consistent with targeted inventory goals
• Maintain accurate planning metrics including lead time, MOQ/EOQ, costing, purchasing information and safety stock levels
• Conduct regular reviews of current usage levels with above parameters to ensure proper ordering volumes and patterns are followed to support Manufacturing and Service needs
• Review all available reports for shortages and excess and take appropriate action to expedite or disposition material
• Manage Supplier invoicing approval to minimize Purchase Price Variance and supplier adherence to contract terms throughout the year
• Resolve non-conforming product, invoicing and other issues in a timely manner to ensure availability of product and timely payment to suppliers
• Act as a liaison between suppliers and other departments to resolve procurement related problems
• Escalate internal organizational issues and all issues pertaining to Suppliers (Cost, Quality, Availability, and Commercial) to the Procurement Director for resolution
• Respond to customer inquiries promptly and professionally
• Contribute to team effort by accomplishing other procurement-related tasks as needed (cycle counting, inventory adjustments, new supplier identification)
• Special projects and other accounting related duties as requested
• Comply with all applicable OSHA, EPA, local regulatory laws, and company safety policies
• Management retains the discretion to add or change the duties of this position at any time
• Coordinate efforts with receiving to verify accuracy, completing the receipt through the ERP system, and route to Accounts Payable. Assist Accounts Payable by investigating and reconciling any discrepancies. Additional responsibilities include, but are not limited to:
• Create, send, and monitor open purchase order reports to suppliers
• Check deliveries against purchase orders for accuracy and completeness
• Follow up on due, late, and missing shipments
• Expedite purchase orders as required to meet production needs
• Research and resolve receiving and invoice discrepancies

Qualifications:

• Bachelor’s degree in Business or associate major
• Minimum of 3 years’ purchasing experience
• Demonstrated knowledge of purchasing principles and practices.
• Strong MRP and/or ERP experience
• Experience managing assigned product metrics
• Proven experience in sourcing, negotiations, and developing cost saving initiatives
• Proficiency using Microsoft Office advanced Excel capabilities
• Experience using purchasing software and manufacturing computer system

Physical Requirements:

Activity

None

< 3 hours/day

3 -6 hours/day

> 6 hours/day

Stand

X

Walk

X

Sit

X

Use hands to finger, handle, & feel

X

Reach with hands & arms

X

Stoop, kneel, crouch

X

Climb

X

Balance

X

Talk or hear

X

Look at a computer screen

X

Lift up to 50 lbs.

X

Grow your career supported by an energized and passionate team, professional development, training, flexibility and opportunities for advancement. We offer competitive wages and benefits including comprehensive health, dental and vision coverage, matching 401(k), paid time off and more.

National Carwash Solutions is a proud equal opportunity employer. We are a drug free, EEO employer committed to a diverse workforce. We will consider all qualified candidates regardless of race, color, national origin, sex age, marital status, personal appearance, sexual orientation, gender identity, family responsibilities, disability, education, political affiliation or veteran status.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Management retains the right to change job duties and responsibilities at any time, based on business needs.

National Carwash Solutions is an Equal Opportunity Employer