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Academic Program Assistant Jobs in Ohio (NOW HIRING)

Tiffin University

Online Academic Advisor

Tiffin, OH · On-site

$37K - $45K/yr

... program. The Online Academic Advisor may be asked to assist with recruitment efforts, i.e., recruiting and attracting a qualified and diverse student who meets Tiffin University's enrollment and ...

Tiffin University

Online Academic Advisor

Tiffin, OH · On-site

$37K - $45K/yr

... program. The Online Academic Advisor may be asked to assist with recruitment efforts, i.e., recruiting and attracting a qualified and diverse student who meets Tiffin University's enrollment and ...

University of Toledo

$50K - $60K/yr

Moreover, it ensures alignment on academic programs, procedures, and co-curricular activities by working closely with enrollment management staff, academic advisors, associate/assistant deans, and ...

National Center for Urban Solutions

Academic Advisor

Toledo, OH · On-site

$41K - $50K/yr

... * Assist with college applications, job training programs, and transcript requests * Support OMJ ... Experience in academic advising, youth development, or education-based support * Familiarity with ...

National Center for Urban Solutions

Academic Advisor

Toledo, OH · On-site

$41K - $50K/yr

... * Assist with college applications, job training programs, and transcript requests * Support OMJ ... Experience in academic advising, youth development, or education-based support * Familiarity with ...

National Center for Urban Solutions

Academic Advisor

Toledo, OH · On-site

$41K - $50K/yr

... * Assist with college applications, job training programs, and transcript requests * Support OMJ ... Experience in academic advising, youth development, or education-based support * Familiarity with ...

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All JobsAcademic Program JobsAcademic Program Assistant JobsAcademic Program Assistant Jobs in Ohio

Academic Program Assistant information

What is an academic program assistant?

Academic Program Assistants are administrative professionals who support academic departments, faculty, and students by managing program logistics, coordinating events, maintaining records, and assisting with communication. They often handle tasks such as scheduling, preparing materials, and providing information about courses or programs. Their role is essential to ensuring the smooth operation of academic programs and helping both staff and students navigate administrative processes.

What are some typical challenges an academic program assistant might face when supporting multiple faculty members and students?

Academic Program Assistants often juggle a variety of tasks for several faculty members and students at once, which can make time management and prioritization challenging. Balancing scheduling, responding to inquiries, and maintaining accurate records requires strong organizational skills and adaptability. Additionally, navigating different communication styles and expectations can be complex, but proactive communication and clear documentation help ensure smooth collaboration across the academic department.

What are the key skills and qualifications needed to thrive as an academic program assistant, and why are they important?

To thrive as an Academic Program Assistant, you need strong organizational skills, attention to detail, and familiarity with academic procedures, often supported by a bachelor’s degree or relevant administrative experience. Proficiency with office software (such as Microsoft Office Suite), student information systems, and scheduling tools is typically required. Excellent communication, customer service, and problem-solving abilities help you effectively support students, faculty, and staff. These skills are crucial for ensuring smooth program operations and providing high-quality academic support.

What is the difference between Academic Program Assistant vs Academic Advisor?

AspectAcademic Program AssistantAcademic Advisor
Required CredentialsAssociate's or Bachelor's degree often preferredBachelor's degree typically required; some roles may prefer a Master's
Work EnvironmentAdministrative offices within educational institutionsStudent services offices, academic departments, or advising centers
Employer & Industry UsageUniversities, colleges, and academic institutionsUniversities, colleges, and student support services
Common Search & Comparison IntentUnderstanding administrative support roles in academiaGuidance and support roles for students' academic planning

The main difference is that an Academic Program Assistant provides administrative support related to academic programs, while an Academic Advisor offers personalized guidance to students on course selection and academic planning. Both roles are essential in educational settings but serve different functions within the academic environment.

What are the most commonly searched types of Academic Program jobs in Ohio?

The most popular types of Academic Program jobs in Ohio are:

What cities in Ohio are hiring for Academic Program Assistant jobs?

Cities in Ohio with the most Academic Program Assistant job openings:

Academic Program Assistant jobs near you

Academic Advisor

National Center for Urban Solutions

Youngstown, OH • On-site

$39K - $48K/yr

Full-time

Re-posted 11 days ago

Job description

Description:

The School Counselor/Academic Advisor supports scholar success by providing academic, career, and social-emotional guidance. This role works closely with scholars to ensure they meet graduation requirements, maintain engagement, and are prepared for post-secondary opportunities. The advisor helps scholars understand their academic pathway, track progress, access supports, and stay motivated throughout their high school journey. 

KEY RESPONSIBILITIES 

ACADEMIC ADVISING 

  • Conduct credit audits and maintain up-to-date graduation planners 
  • Monitor scholar academic progress and update transcripts in QuickBase and EMIS 
  • Maintain regular advising check-ins and document interactions 
  • Submit, verify, and communicate weekly credit submissions from teaching staff 
  • Collaborate with teachers to support classroom success 
  • Participate in academic schedule updates in ProgressBook 
  • Track re-engagement of scholars and support reenrollment where appropriate 

COLLEGE & CAREER READINESS 

  • Guide scholars through post-secondary planning and FAFSA completion 
  • Assist with college applications, job training programs, and transcript requests 
  • Support OMJ seal completion and industry credential tracking 
  • Promote awareness of career pathways and CTE program alignment 
  • Coordinate transition activities for 10th graders entering Work Academy 
  • Enter community service hours into EMIS as logs are submitted 

SOCIAL-EMOTIONAL SUPPORT 

  • Submit scholar referrals to mental health partners as needed 
  • Collaborate with partners (e.g., APDS) for in-school support 
  • Support overall scholar well-being through proactive outreach and case management 

TESTING SUPPORT & COMPLIANCE 

  • Prepare rosters and assist with administration for EOC, ACT, and STAR testing 
  • Implement testing prep strategies and monitor scholar readiness 
  • Incentivize participation and address testing barriers 
  • Complete weekly data verification and support accountability checks 
Requirements:
  • Valid Ohio School Counseling License (preferred but not required) 
  • Bachelor’s degree (preferred but not required) 
  • Ability to provide and show proof of insurance and license. Have reliable transportation.   
  • Experience in academic advising, youth development, or education-based support 
  • Familiarity with Progress Book/EMIS, and QuickBase systems preferred; on-the-job training will be provided 
  • Strong interpersonal, organizational, and communication skills 
  • Demonstrated ability to work with diverse populations and foster equitable outcomes 
  • Ability to manage multiple deadlines and maintain accurate records