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Academic Program Assistant Jobs in Ohio (NOW HIRING)

WSU -

Academic Program Coordinator

Dayton, OH

$45K/yr

The Academic Program Coordinator is responsible for planning, executing, and managing academic ... Facilitate the hiring of graduate assistants. Keep students and faculty informed of current ...

Marion Technical College

Academic Advisor

Marion, OH · On-site

$42K - $48K/yr

POSITION SUMMARY Provide academic advising and coaching for an assigned caseload of students; help ... Assist students with applying to limited enrollment programs and transitioning students to their ...

Cscc

Academic Advisor

Columbus, OH · On-site

$51K/yr

Holistic & Proactive Program Advising * Manages a caseload of students in an assigned academic ... to assist students having academic difficulties including warnings, probation, and academic ...

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Academic Program Assistant information

What are Academic Program Assistants?

Academic Program Assistants are administrative professionals who support academic departments, faculty, and students by managing program logistics, coordinating events, maintaining records, and assisting with communication. They often handle tasks such as scheduling, preparing materials, and providing information about courses or programs. Their role is essential to ensuring the smooth operation of academic programs and helping both staff and students navigate administrative processes.

What are some typical challenges an Academic Program Assistant might face when supporting multiple faculty members and students?

Academic Program Assistants often juggle a variety of tasks for several faculty members and students at once, which can make time management and prioritization challenging. Balancing scheduling, responding to inquiries, and maintaining accurate records requires strong organizational skills and adaptability. Additionally, navigating different communication styles and expectations can be complex, but proactive communication and clear documentation help ensure smooth collaboration across the academic department.

What are the key skills and qualifications needed to thrive as an Academic Program Assistant, and why are they important?

To thrive as an Academic Program Assistant, you need strong organizational skills, attention to detail, and familiarity with academic procedures, often supported by a bachelor’s degree or relevant administrative experience. Proficiency with office software (such as Microsoft Office Suite), student information systems, and scheduling tools is typically required. Excellent communication, customer service, and problem-solving abilities help you effectively support students, faculty, and staff. These skills are crucial for ensuring smooth program operations and providing high-quality academic support.

What is the difference between Academic Program Assistant vs Academic Advisor?

AspectAcademic Program AssistantAcademic Advisor
Required CredentialsAssociate's or Bachelor's degree often preferredBachelor's degree typically required; some roles may prefer a Master's
Work EnvironmentAdministrative offices within educational institutionsStudent services offices, academic departments, or advising centers
Employer & Industry UsageUniversities, colleges, and academic institutionsUniversities, colleges, and student support services
Common Search & Comparison IntentUnderstanding administrative support roles in academiaGuidance and support roles for students' academic planning

The main difference is that an Academic Program Assistant provides administrative support related to academic programs, while an Academic Advisor offers personalized guidance to students on course selection and academic planning. Both roles are essential in educational settings but serve different functions within the academic environment.

What are the most commonly searched types of Academic Program jobs in Ohio? The most popular types of Academic Program jobs in Ohio are:
What cities in Ohio are hiring for Academic Program Assistant jobs? Cities in Ohio with the most Academic Program Assistant job openings:
Academic Program Assistant jobs near you
Academic Program Coordinator

Academic Program Coordinator

Wright State University

Dayton, OH • On-site

$45K/yr

Full-time

Posted 3 days ago

Wright State University rating

6.3

Company rating: 6.3 out of 10

Based on 7 frontline employees who took The Breakroom Quiz

457th of 535 rated colleges and universities

Job description

Position Information
Position Information (Default Section)
EEO Statement
Wright State University is an equal opportunity employer.
Faculty Rank or Job Title
Academic Program Coordinator
Job Category:
Administrative (exempt/non-exempt)
Department
Biomed Indust & Human Factor Engr
EEO number:
26P185
Position FTE
100%
Minimum Annual Salary
$45,000.00
Salary Band:
UC S04
Job Summary/Basic Function:
The Academic Program Coordinator is responsible for planning, executing, and managing academic programs for the department. This role involves collaborating with faculty and staff, ensuring compliance with educational regulations, and managing program budgets. The coordinator will also generate reports, schedule essential meetings, and coordinate with internal departments to ensure timely task completion.
Minimum Qualifications
  • Bachelor's degree and 3 years or related experience OR associate's degree and 5 years of related experience OR a high school diploma or GED and 8-10 years of related experience.
  • Experience in multimedia graphics design and/or event planning.
  • Proficiency in MS Office.
  • Strong organizational skills.
  • Strong communication skills, both verbal and written.

Preferred Qualifications
  • Good interpersonal skills; experience working with people from varied cultural backgrounds.
  • Experience with some experience in multimedia graphics design and/or event planning

Essential Functions and percent of time:
Program Management & Administration (10%)
  • Program Oversight & Liaison: Maintain academic integrity and excellence in graduate programs. Serve as the primary liaison between the graduate program, the college, and the School of Graduate Programs.
  • Program Planning & Review: Engage in continuous review of programs' learning outcomes and curriculum. Participate in annual and comprehensive academic program assessment.
  • Faculty & Staff Support: Facilitate the hiring of graduate assistants. Keep students and faculty informed of current deadlines and School of Graduate Programs policies. Plan and organize departmental meetings and events.
  • Student Support & Compliance: Inform students of grievance and appeals processes, ensuring due process regarding academic matters.
  • Process Improvement: Manage the department's online forms and Microsoft Teams platform for data collection and analytics. Identify and suggest improvements to departmental workflow processes.

Recruitment & Outreach (10%)
  • Strategic Recruitment: Collaborate with the School of Graduate Programs to analyze enrollment trends and develop, execute, and revise program recruitment plans to attract a diverse student body. Review prospective students' qualifications.
  • Event Planning: Plan and organize internal and external meetings and special events (e.g., recruiting events, advisory board meetings, programming contests). Anticipate and address potential problems during event planning.
  • Student Engagement: Actively participate in student outreach and recruitment activities, including WSU open houses, high school visits, conducting tours, and following up with prospective students and parents.
  • Alumni & Industry Relations: Assist the Chair with interactions with alumni and local industry. Serve as a liaison with Career Services to improve co-op/job opportunities for students and graduates.
  • Department Representation: Attend undergraduate studies committee meetings and represent the department at recruitment functions.

Faculty & Curriculum Coordination (30%)
  • Faculty Appointments: Collaborate with the department Chair to identify qualified faculty and facilitate their application and renewal to the Graduate Faculty.
  • Course Scheduling & Resources: Work with the Chair and faculty to ensure appropriate teaching assignments, course scheduling, and faculty assignments to facilitate timely student matriculation.
  • Curriculum Maintenance: Complete the annual review and revision of the academic catalog related to the program by identified deadlines.
  • Resource Management: Determine program needs regarding course scheduling and section numbers. Identify appropriate teaching spaces and modalities, ensuring necessary equipment and materials are maintained.

Essential Functions and percent of time (cont'd):
Assessment, Accreditation & Admissions (10%)
  • Accreditation Support: Prepare required portions of program self-assessment documents for national accrediting agencies. Collect and aggregate assessment inputs from faculty and committees.
  • Admissions Processing: Manage the receipt and processing of graduate admission applications, petitions, and degree certifications. Communicate progress and results to students.
  • Data Management: Manage database logs for admissions, petitions, and graduation statistics. Monitor and report student enrollment data for classes and laboratories.
  • Interdepartmental Collaboration: Collaborate with the University Center of International Education, Graduate School, Raider Connect, and other WSU colleges to support international student success.
  • General Support: Manage departmental emails and voicemail, distributing them to appropriate staff

Data Collection and Analytics (10%)
  • Platform Management: Manage the department's Microsoft Teams platform, ensuring all content is current and relevant.
  • Form & Data System Configuration: Configure and maintain online forms (e.g., using Microsoft Forms/Power Automate) to collect data on student requests and coordinate the transition of forms to the Teams platform.
  • Analysis & Reporting: Collect and analyze data from undergraduate and graduate programs using tools such as Microsoft Power Automate, Forms, Excel, Qualtrics, and Power BI.

Social Media, Marketing & Web Presence (10%)
  • Marketing Strategy: Lead the planning and execution of marketing projects. Recommend marketing strategies aligned with the department's strategic goals, collaborating with the Office of Marketing.
  • Content Development: Develop, design, and maintain marketing and promotional materials for print and web.
  • Web & Social Media Management: Maintain the departmental website, ensuring all promotional content (web pages, catalog entries) is accurate and up to date. Create, curate, post, and monitor strategic content on social media outlets in alignment with WSU guidelines

Supervision of student office workers
  • Responsible for all student office assistants.
  • Responsible for grader/recitation instructor hiring paperwork and timecards.
  • Determine work methods and work operations for student office assistants.
  • Make hiring and termination decisions for student office assistants.

Non-Essential Functions and percent of time:
Ph.D. in Engineering Program Support (20%)
  • Perform all non-advising responsibilities for PhD in Engineering to include Student recordkeeping.
  • Maintain Ph.D. records according to university records retention policy.
  • Generate student milestone forms and update advisors on these milestones.
  • Process Ph.D. paperwork.
  • Distribute degree certifications for review.
  • Maintain degree qualifications profile (DQF) renewals, advertise dissertation defenses, assist students as needed.

Working Conditions
  • Regular office environment.
  • Some evening and weekend event participation required.
  • To preserve the safety and security of the campus community and to maintain the integrity of university operations, it is the policy of Wright State University making an employment offer contingent on various background checks, such as a criminal record, credit history when job related and/or education verifications. Additionally, an administrative review shall be conducted whenever the university learns that an employee is charged with or convicted of a crime (except for minor vehicle violations). Frequently asked questions related to background checks may be found on the Human resources website at http://www.wright.edu/human-resources.
  • Effective July 1, 2017, per Policy 7230 Wright State University is tobacco-free. Tobacco use, including the sale, advertising sampling and distribution of tobacco products and tobacco related items is prohibited in all university facilities, on all university owned or leased grounds, university owned or operated residence halls and apartments, and at all university sponsored events regardless of location. Tobacco use is also prohibited in all university vehicles or on any equipment owned, leased or operated by Wright State University. This policy applies to anyone on campus including students, faculty, staff, visitors, consultants, vendors, patients, volunteers, and contractor employees.

Special Instructions to Applicants
Posting Date
First Consideration Date:
04/04/2026
Closing Date
Open Until Filled
Yes

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