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Academic Fieldwork Coordinator Jobs (NOW HIRING)

Adams State University

Academic Coordinator

Alamosa, CO · On-site

$39K - $47K/yr

The SSS Academic Coordinator is primarily dedicated to academic advising, grade tracking ... Qualifications : * Bachelor's degree in Education or a closely related field * Experience in ...

Adams

Academic Coordinator

Alamosa, CO · On-site

$39K - $47K/yr

The SSS Academic Coordinator is primarily dedicated to academic advising, grade tracking ... Qualifications : * Bachelor's degree in Education or a closely related field * Experience in ...

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How much do academic fieldwork coordinator jobs pay per year?

As of Sep 3, 2026, the average yearly pay for academic fieldwork coordinator in the United States is $51,630.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,500.00 and $60,000.00 per year, depending on experience, location, and employer.

What is an academic fieldwork coordinator?

An Academic Fieldwork Coordinator is responsible for overseeing and managing the fieldwork education component of an academic program, typically in healthcare or allied health fields like occupational therapy. They develop partnerships with fieldwork sites, coordinate student placements, and ensure compliance with accreditation and professional standards. Additionally, they provide support and guidance to students and fieldwork educators throughout the experiential learning process. Their role helps bridge academic instruction with hands-on, practical training to prepare students for professional practice.

What are the key skills and qualifications needed to thrive as an academic fieldwork coordinator?

To excel as an Academic Fieldwork Coordinator, you need a solid background in higher education administration, program coordination, and knowledge of accreditation standards, often supported by a relevant degree and experience in academic or clinical settings. Familiarity with learning management systems (LMS), scheduling platforms, and student tracking databases is typically required in this role. Strong communication, organizational skills, and the ability to build relationships with students, faculty, and external partners are key soft skills for success. These skills ensure effective placement management, compliance with academic standards, and smooth collaboration between all stakeholders.

What are the most common challenges faced by academic fieldwork coordinators, and how can they be addressed?

Academic Fieldwork Coordinators often face challenges such as balancing placement availability with student needs, ensuring compliance with accreditation and site requirements, and managing multiple stakeholders' expectations. To address these, coordinators develop strong partnerships with field sites, stay organized with tracking systems, and maintain clear, proactive communication with students and supervisors. Staying up to date with industry changes and fostering collaborative relationships within academic and professional communities can also help overcome these challenges. By anticipating issues and staying flexible, coordinators can create successful, fulfilling fieldwork experiences for students.

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Academic Fieldwork Coordinator jobs near you
Infographic showing various Academic Fieldwork Coordinator job openings in the United States as of August 2026, with employment types broken down into 85% Full Time, and 15% Part Time. Highlights an 85% In-person, and 15% Remote job distribution, with an average salary of $51,630 per year, or $24.8 per hour.

Fieldwork Administrative Assistant IV - part-time

Samuel Merritt University

Oakland, CA • On-site

Part-time

Medical, Dental, Vision, PTO

Posted 21 days ago

Job description

Description:
Job Description Summary:
The position requires an in-depth understanding of the university's services, operations, and standards, and as appropriate, well integrated into program management. This position provides internal and external customer service that represents the clinical education program and university. This position works closely with faculty, students and clinical agencies. This position is 20 hours per week on the Oakland Campus.
Duties and Responsibilities:
Job Duties and Accountabilities:
An Asterisk (*) denotes an "essential job function" for ADA purposes.
Coordination and Management of Clinical Placement 70%
Contracts
  • Manage and ensure currency of all fieldwork and capstone contracts or MOU's in coordination with SMU contracts office
  • Work with clinical sites and SMU contract department to ensure that clinics have active contracts and monitor any expirations that come due within the next two fieldwork and capstone cycles.

Student Onboarding
  • Manage the onboarding requirements, documentation and platforms for clinical rotations as well as presenting to cohorts during fieldwork and capstone education meetings outlining the expectations of onboarding
  • Be available to coach students and follow up on onboarding needs, in person and virtually.

Data Management Systems
  • Manage the Department's electronic clinical education database and platforms to include Exxat-Prism, My Clinical Exchange, Formstack, Canvas
  • Manage all aspects of the Department's clinical education records and files, including those related to clinical agencies, students' clinical experiences, and clinical contracts. Maintain and update these files as necessary

Administrative Support 30%
Communication and Documentation
  • Respond to inquiries from students, external clinical partners, staff and stakeholders.

  • Compose correspondence, develop, prepare, produce, review and distribute written and electronic documentation and independently research and analyze associated issues and/or compile materials needed for reports and/or decision-making purposes.

  • Edit, reproduce and distribute fieldwork and capstone education materials, including course syllabi, clinical or external site education manuals, and procedure manuals for both the fieldwork and capstone programs.

  • Prepares reports based on clinical education data as directed by the Academic Fieldwork Coordinator/Fieldwork Faculty Team Members and Capstone coordinator. These include reports generated through EXXAT-Prism, by AOTA's Formstack, and information uploaded by students within Canvas Capstone courses.

  • Manage all aspects of the Department's clinical education records and files, including those related to clinical agencies, students' clinical experiences, and clinical contracts.
  • Maintains accurate and secure electronic data relative to students, clinical education faculty and the clinical education program on various platforms to include Microsoft TEAMS, Google Docs, EXXAT-Prism, My Clinical Exchange, and Formstack

Accreditation Documentation:
  • Assists with preparation of accreditation reports and those required for other external agencies for those aspects related to clinical education

Additional Administrative Support:
  • Manage multiple projects simultaneously. Anticipate and track initial dates, events and associated action items; follow up with appropriate parties on behalf of supervisor to ensure deadlines are met. Support special projects and events including, but not limited to: continuing education, fieldwork and capstone workshops, and fieldwork and capstone panel discussions.
  • Provide administrative support for student and clinical faculty

Skills and Abilities:
  • Mastery of advanced office/business skills
  • Use creative and critical thinking to solve problems and develop alternative solutions
  • Highly skilled in Microsoft Office applications such as Excel, Word, Outlook, and SharePoint, Google Docs, Adobe, PowerPoint and basic office equipment
  • Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, attention to detail, judgment, diplomacy and tact.
  • Ability to assist in budget development and preparation with responsibility for generating supporting documentation for administrative activities
  • Demonstrated ability to handle sensitive issues and maintain confidentiality.
  • Ability to take initiative and ownership of projects, anticipate and support executive's needs.
  • Manage and prioritize a variety of instructions provided in written and verbal format from multiple supervisors
  • Knowledge and use of proper grammar, punctuation and spelling
  • Ability to perform basic mathematical calculations, including fractions, decimals and percentages
  • Ability to read and write memos and correspondence in a clear concise manner
  • Ability to multi-task, adapt to changing priorities and meet deadlines.
  • Ability to concentrate and tolerate interruptions by students and faculty
  • Excellent communication skills and ability to effectively and quickly organize thoughts and communicate clearly with faculty, students and stakeholders.

Minimum Qualifications
Education and/or Experience:
  • Bachelor's degree preferred.
  • Minimum of three years' experience as administrative support in a fast-paced, multi-task environment requiring a high degree of accuracy and independent activity.

Work Environment:
Office Location: Oakland Campus - Onsite
  • This is an onsite position based in Oakland, CA requiring regular in-office presence to support daily operations, collaboration, and student or team engagement.
  • Work is performed primarily on campus in a dynamic academic environment, with direct interaction across multidisciplinary teams.

Mental/Physical Requirements:
This position will be performed in an office setting. The position will require the incumbent to sit and stand at a desk, communicate in person, video and by telephone, frequently operate standard office equipment, such as telephones and computers.
Employee Status:
RegularExemption Status:
United States of America (Non-Exempt)Time Type:
Part timeJob Shift:
Pay Range:
Up to $32.00 [hourly/non exempt], depending on experience, qualifications, geographic location, and other relevant factors.
Organization:
At Samuel Merritt University (SMU), we are dedicated to fostering a supportive, inclusive community committed to advancing healthcare through exceptional education, compassionate care, and community service. Known for our leading-edge programs in health sciences, SMU equips students and faculty with the knowledge and skills to make impactful contributions to health and wellness.
We are proud to be an equal opportunity employer. SMU welcomes applicants from all backgrounds and is committed to creating an inclusive workplace where anyone can thrive and reach their full potential.
Samuel Merritt University currently provides base salary ranges for all positions-on job advertisements-in the United States based on local requirements. Individual compensation will ultimately be determined based on a variety of relevant factors including but-not limited to qualifications, geographic location, and other relevant skills.
Benefits
Samuel Merritt University offers a comprehensive benefits package that includes:
  • Medical, dental, and vision insurance
  • Mental health and wellness resources
  • Education reimbursement
  • Employee discounts through Marketplace
  • Paid vacation, sick leave, and parental leave
  • Nine paid holidays, plus a paid holiday break between Christmas and New Year's Day
  • Two floating holidays
  • One paid Volunteer Work Day
  • Five Education Leave Days

Important Notice: Beware of Fraudulent Job Offers
Samuel Merritt University has been made aware of individuals posing as SMU recruiters, particularly for remote positions. To help protect yourself, please keep the following in mind:
  • All legitimate job openings are posted on the SMU Careers page and trusted job boards.
  • We will never ask you to provide payment for equipment or submit sensitive personal information before completing the formal hiring process.
  • Official offers of employment are issued through Workday, not by text message or informal email.

Please remain cautious and protect your personal information throughout your job search.
Notice to Recruitment Agencies
Samuel Merritt University does not accept unsolicited resumes from recruitment agencies. Please do not forward resumes to our job application email address, SMU employees, or any other university location. Samuel Merritt University is not responsible for fees associated with unsolicited resumes or candidate submissions.

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