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21st Century Community Learning Centers (21st CCLC) Unit

Phoenix Location

The position works closely with 21st CCLC Deputy Associate Superintendent and Director to carry out the administration of the 21st CCLC offices, performing a variety of administrative and business management functions involving the implementation of administrative decisions and using decision-making judgement.
Occasional in-state and rare out-of-state travel is required for this position.
The Arizona Department of Education currently utilizes a hybrid work environment, with up to two days of remote work (contingent upon business needs). Candidates should apply with an ability and willingness to work in-office up to five days per week as business needs necessitate.

Provide administrative support and input to the 21st CCLC Director and team/project leads
Daily, assists the Deputy Associate Superintendent and Director, various constituents and departments on multiple program and agency projects and initiatives using various modalities including in person, electronic and web-based applications
Responsible for the design, content and updating of the 21st CCLC website and FAQs, which provides a key reference and guide regarding federal and state requirements for grant recipients throughout Arizona
Construct and implement training for staff in policies and procedures, in the use of new applications, systems and work tools to improve efficiency and effectiveness
Manages, answers and directs incoming calls and 21st CCLC Inbox emails to the appropriate lead(s) on the 21st CCLC team
Designs all 21st CCLC reports, handbooks, grant applications and guidance consistent with ADE branding, edits for clarity, spelling and grammar, and schedules reviews of the final draft by the Director and Deputy Associate Superintendent
Develops reports on the progress of projects necessary to various aspects of state and federal requirements, including reports on program, grant recipient data and staff work
Develops tracking systems to monitor projects, provides reminders of upcoming deadlines, and ensures that the team's work product, meeting notes, and records are properly archived
Provides orientation to new staff and coordinates shared resources within the Department (such as state vehicles, technology equipment, and conference rooms)
Events management for 21st CCLC events/conferences/training initiatives: procuring presenters, managing events in LMS, producing progress reports, designing events graphics, and editing video of presenters
Engages professionally in all projects assigned within the unit as well as on agency-wide projects

Knowledge in:
Knowledge of systems such as the Arizona Procurement Portal (APP), Events
Management System (EMS), Educational Monitoring Assistance and Compliance (EMAC), Grants Management Enterprise (GME), and Arizona Education Data Standards (AzEDS) Portal
Basic knowledge of accounting and spreadsheet principles to calculate and analyze data
English grammar and punctuation
Office machinery, computer, telephone, and copier systems
Applicants must have previous administrative support experience
Skills in:
Verbal and written communication
Organization
Multi-tasking and prioritizing
Time management
Intermediate skill in using Microsoft Outlook, Word, Excel, Teams, and Internet Explorer, as well as Vimeo, and Adobe Acrobat
Administrative skills such as scheduling, coordinating, proofreading and editing
Ability to:
Work independently in answering complex inquiries and completing multi and/or complicated tasks
Work effectively in a live team environment as well as remotely via online meetings and methods
Maintain professional relationships with internal and external constituents
Proficiently utilize electronic and other tools/resources to organize, track, and maintain activities of work unit

Preference will be given to those applicants with a Bachelor's degree in a field appropriate to the assignment from an accredited college or university and required experience

Offers are contingent upon successful completion of all background and reference checks, required documents and, if applicable, a post-offer medical/physical evaluation.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver's License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona provides an excellent comprehensive benefits package including:
Affordable medical, dental, life, and short-term disability insurance plans
Top-ranked retirement and long-term disability plans
Ten paid holidays per year
Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
Sick time accrued at 3.70 hours bi-weekly
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
Deferred compensation plan
Wellness plans

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

You will be required to participate in the Arizona State Retirement System (ASRS) upon your 27th week of employment, subject to waiting period. On or shortly after, your first day of employment you will be provided with enrollment instructions and effective date.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 542-3186 or emailing Human.Resources@azed.gov. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.