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Description:

Job Description: Facilities Operations Specialist, I 
Specific Responsibilities and Skills for this Position: 
The Sr. Specialist, Facilities Operations will lead the delivery of reliable facilities operations and EH&S Services at Gilead's Mississauga, Ontario Site, consistent with internal customer requirements, industry best practices and internal policies. Success in this position leverages a thorough understanding of facility operations and processes utilized within our industry. Duties include but not limited to: 
Essential Job Duties: 
• Coordinate all Headcount/Space Planning requirements in conjunction with Regional General Manager and local Senior Management to assign employee work space 
• Work with Corporate Space Planning to maintain and update floorplans/seating 
• Submit Work Order requests to building management office for work in Premises as needed 
• Manage contract services providers for facilities services 
• Draft Work Orders, submit purchase requisitions, approve invoices 
• Set vendor service levels and monitor performance 
• Monitor/Track facilities operations and local EH&S budget 
• Update & coordinate implementation of EH&S plans as per law of the Ontario Health and Safety Act, relevant environmental regulations and local management 
• Act as local Crisis Management Plan coordinator as directed by local & EH&S management 
• Serve as the site EH&S coordinator and interact with environment, health and safety regulatory agencies representative as needed 
• Coordinate worker's compensation support of injured personnel per local regulations and processes 
• Coordinate life safety training including First Aid, AED/CPR and/or fire extinguisher training 
• Organize all meeting room set-ups and catering requirements 
• Order catering for meetings as agreed with local administrator 
• Performs administrative tasks: manages office/breakroom/conference supply inventory; manages office/kitchen equipment; manages filing system; receives, sorts and distributes incoming and interoffice mail; manages record retention program 
• Manage orders for business cards and other offsite printing needs 
• Responsible for new hire on boarding and/or off boarding of terminated employees 
• Manages reception and performs related tasks, as appropriate for local site 
• Administrator for Sales/Marketing Plexus promotional item ordering system and warehousing with Transcontinental Warehousing and maintain inventory 
• Support requests and work with Business Units projects as needed 
• Effective communication with employees, customers, and all levels of management in the Company utilizing superior customer service 
• Liaison with General Manger with any requests or concerns from employees 
• Manages assigned projects through completion with limited direct supervision and provides support to projects related to necessary site moves and relocation of facilities services 
Knowledge, Experience and Skills: 
• 8+ years of relevant experience in a facilities role and a BA or BS degree. 
• Working knowledge of MS Word, Excel, PowerPoint, Oracle EBS 
• Detailed oriented and ability to multi-task working independently with minimal direction 
• Experience with facilities administration and/or property administration or similar 
• Experience developing and monitoring budgets and expenditures; 
• Proven customer service and vendor management experience.