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60 Navan Full Time Jobs Hiring Near You

Matrec

Customer Service Representative

Navan, ON ยท On-site

Navan, ON (5001 Herbert Dr, Navan, ON K4B 1J1) Schedule: Full-time, Permanent (Indoor office environment 95% of the time) Job Summary: At Matrec, our Customer Service Representatives do much more ...

Matrec

Driver - Roll Off

Navan, ON ยท On-site

Navan, ON (5001 Herbert Dr, Navan, ON K4B 1J1) Schedule: Full-Time, Permanent Job Summary: At Matrec (a division of GFL), our Roll-Off Drivers do much more than transport containers: they embody our ...

Refined Technologies

Accounts Payable Manager

Spring, TX ยท On-site

$60K - $82K/yr

Job Type Full-time Description Position Summary The Accounts Payable Manager is a key Artisan on ... Navan), providing oversight of the expense management process and assisting with monthly ...

Spectra

Title Concur Administrator | Full-Time | Remote

$82K - $106K/yr

Concur Administrator | Full-Time | Remote Location US-Remote Job Post Information* : Posted Date 1 ... Navan) as a technical owner, implementer, or system administrator. * Understanding of travel and ...

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Infographic showing various Full Time job openings at Navan in the United States as of August 2026, with employment types broken down into 100% Full Time. Highlights an 82% Physical, 6% Hybrid, and 12% Remote job distribution.

Office Manager & Assistant (Madrid)

Market Securities

Casar, NC

Full-time

Re-posted 24 days ago

Job description

Role Purpose

The Office Manager & Assistant is the operational backbone of Market Securities' Madrid office. They ensure a professional, well-functioning and compliant workplace for a fast-growing office, while providing day-to-day administrative support to all Madrid-based staff. The role combines office management, facilities coordination, health & safety liaison, and staff assistance. This is a hands-on, visible role requiring strong organisational skills, discretion and the ability to manage competing priorities in a fast-paced, international environment.

Key Responsibilities

Office Operations & Facilities

  • Oversee the day-to-day running of the Madrid office, ensuring a professional, safe and productive environment
  • Manage office supplies, equipment and access control.
  • Coordinate local vendors and service providers (building management, maintenance, cleaning, courier and office suppliers)
  • Oversee meeting room management and presentation readiness for client and internal meetings
  • Support office space planning and desk allocation for new joiners and office moves.


Health, Safety & Compliance

  • Act as the primary point of contact for health & safety matters in the Madrid office
  • Liaise with QuironPrevencion (occupational health provider) regarding mandatory medical checks and office health & safety requirements.
  • Maintain accurate records required for regulatory inspections or audits
  • Maintain office records, supplier documentation and local administrative files in accordance with internal policies.


Administrative Support to Staff

  • Act as the first point of contact for all office-related and administrative queries from Madrid-based employees
  • Assist staff with travel bookings and expense coordination via Navan
  • Support meeting logistics, courier services, archiving and general administrative needs
  • Work closely with the Paris Office Manager to ensure consistency of office management practices and administrative processes across both locations.
  • Provide ad hoc support to visiting Partners or senior management during office visits


Employee & Office Support

  • Coordinate workspace readiness, office access and welcome arrangements for new joiners.
  • Coordinate office access removal, equipment collection and workspace closure for leavers.
  • Liaise with HR, IT and local service providers to coordinate employee office logistics.
  • Support employee engagement initiatives and office-based events.

Candidate Profile

Experience

  • 1-3 years' experience in office management, administration or executive support within an international or professional services environment
  • Familiarity with facilities coordination and vendor liaison is a plus
  • Experience in a regulated financial services environment is an advantage


Skills & Competencies

  • Fluent in Spanish and English (written and spoken) - mandatory
  • French is a strong plus
  • Strong organisational skills and attention to detail
  • Discreet, reliable and comfortable working autonomously in a small office
  • Proficient in Microsoft Office 365 (Outlook, Teams, Excel, Word)
  • Familiarity with Navan or similar expense/travel tools is a plus


Education

  • Degree in Business Administration, Management or a related field preferred but not required

Working Conditions

Full-time, office-based (on-site), Madrid centre.

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